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Accounts & access

A ResourceSpace Knowledge Base article explaining user accounts and access within ResourceSpace for users.

Resource status & access

Resource status and access are important factors in controlling how users interact with resources in ResourceSpace. The status of a resource determines whether it can be found or edited by users, while the access controls which users can download the resource.

Keyboard controls

ResourceSpace offers keyboard controls to help advanced users speed up their use of the platform. These controls can be customised system-wide but are not currently available for per-user customisation.

Version control

The article explains how to use version control functions from the resource log. Users can click on a log entry to bring up a page showing the full log entry, and a revert link will be displayed where it is relevant.

Security settings

ResourceSpace allows users to customise the security settings of their accounts. The length, complexity and frequency of password expiry can be configured, as can a failed login protocol, which determines when a ban is placed on a user account or IP address.

Accessibility

A high contrast mode is available for users with limited vision. This can be activated via the personal menu, then 'Preferences'. The user should select 'Enable' next to the 'Higher contrast mode' option.

Version control

The rse_version plugin is a version control tool that can be activated by default via config.php. It enables the functionality to revert both individual and batch edits from the resource log page. The plugin can also revert collection states for adding or removing resources, which is useful when a user accidentally removes all resources from a collection.

Developers

The article provides information for developers interested in working with ResourceSpace, an open source project written in PHP and Javascript. The code is freely available to browse via SVN, and the article provides links to the project structure and database schema.

Access control

The article discusses access control and how it enforces policies to prevent users from acting outside of their intended permissions. Failures in access control can lead to unauthorized information disclosure, modification or destruction of data, or performing a business function outside of the limits of the user.

Edit access for contributors

ResourceSpace administrators can configure the system to grant contributors edit access to the resources they have uploaded. To enable this, the configuration option $edit_access_for_contributor should be set to true.

Anonymous access

ResourceSpace has introduced anonymous access, which allows non-registered users to access the system without requiring a login. The feature is useful for those who frequently work with third-party agencies and do not want to create new user accounts, or for those who want to make selected resources available to the public.

get_edit_access

The "get_edit_access" function is used to check if the current user has edit access to a resource. It checks both the edit permissions and the group edit filter. The function takes a resource ID as a parameter and returns TRUE if the user has edit access to the resource, and FALSE otherwise.

Table: external_access_keys

The article provides a table called "external_access_keys" that is used for externally sharing resources. The table contains several columns, including "resource," which refers to the resource being shared, "access_key," which is the external access key, "user," which refers to the user who created the share, "usergroup," which refers to the user group that the share belongs to, "collection," which refers to the collection that the share belongs to, "request_feedback," which is a boolean value that determines whether external contacts can provide feedback when accessing the share, "email," which is the email address that the share was created for, "date," which is the date the share was created, "lastused," which is the date the share was last accessed, "access," which is the access level (0 for open, 1 for restricted), "expires," which is the share expiration date, "password_hash," which is the hash of the share password (NULL if not set), and "upload," which is set to 0 for standard external view access share and 1 for an external upload share for a collection.

Table: resource_custom_access

The article provides information about the resource_custom_access table in ResourceSpace, which defines custom access for a resource. This table contains four columns, including resource, usergroup, user, access, and user_expires.

generate_collection_access_key()

Developer reference for function generate_collection_access_key()

get_collection_external_access()

Developer reference for function get_collection_external_access()

delete_collection_access_key()

Developer reference for function delete_collection_access_key()

collection_max_access()

Developer reference for function collection_max_access()

collection_min_access()

Developer reference for function collection_min_access()

edit_collection_external_access()

Developer reference for function edit_collection_external_access()

collection_cleanup_inaccessible_resources()

Developer reference for function collection_cleanup_inaccessible_resources()

render_access_key_tr()

Developer reference for function render_access_key_tr()

get_resource_custom_access()

Developer reference for function get_resource_custom_access()

get_resource_custom_access_users_usergroups()

Developer reference for function get_resource_custom_access_users_usergroups()

save_resource_custom_access()

Developer reference for function save_resource_custom_access()

get_custom_access()

Developer reference for function get_custom_access()

get_resource_access()

Developer reference for function get_resource_access()

get_custom_access_user()

Developer reference for function get_custom_access_user()

edit_resource_external_access()

Developer reference for function edit_resource_external_access()

get_edit_access()

Developer reference for function get_edit_access()

generate_resource_access_key()

Developer reference for function generate_resource_access_key()

get_resource_external_access()

Developer reference for function get_resource_external_access()

delete_resource_access_key()

Developer reference for function delete_resource_access_key()

delete_resource_custom_access_usergroups()

Developer reference for function delete_resource_custom_access_usergroups()

delete_resource_custom_user_access()

Developer reference for function delete_resource_custom_user_access()

image_size_restricted_access()

Developer reference for function image_size_restricted_access()

metadata_field_edit_access()

Developer reference for function metadata_field_edit_access()

metadata_field_view_access()

Developer reference for function metadata_field_view_access()

check_access_key()

Developer reference for function check_access_key()

check_access_key_collection()

Developer reference for function check_access_key_collection()

open_access_to_user()

Developer reference for function open_access_to_user()

open_access_to_group()

Developer reference for function open_access_to_group()

resolve_open_access()

Developer reference for function resolve_open_access()

remove_access_to_user()

Developer reference for function remove_access_to_user()

featured_collection_check_access_control()

Developer reference for function featured_collection_check_access_control()

internal_share_access()

Developer reference for function internal_share_access()

compute_featured_collections_acess_control()

Developer reference for function compute_featured_collections_acess_control()

compute_featured_collections_access_control()

Description Compute the featured collections allowed based on current access control TRUE if user has access to all featured collections. If some access control is in place, then the return will be an array with all the allowed featured collections Parameters This function accepts no parameters.

register_group_access_plugins()

Description Load group specific plugins and reorder plugins list Parameters Column Type Default Description &$plugins array $usergroup int -1 Usergroup reference $plugins array Enabled Plugins Return void Location include/plugin_functions.

Coding standards v1.3

The article provides coding standards for developers working on the ResourceSpace project. The standards cover various aspects of coding, including security, documentation, functionality, PHP version, MySQL strict mode, backward compatibility, file format, coding style, indentation, line length, control structures, function calls, function definitions, MySQL statements, readability of code blocks, returning early, and avoiding cross-site scripting vulnerabilities.

Advanced search

The advanced search page in ResourceSpace allows users to access a wider selection of metadata fields, enabling them to create more refined searches. The fields are grouped by resource type, with global fields at the top and resource-specific fields further down.

Creating and editing filters

Creating and editing filters. Filters can be set to control access to resources

User IP restriction

ResourceSpace allows users to limit the locations from which their users access the platform by applying an IP restriction to user accounts. This is done on a per-user basis, allowing tighter controls on certain accounts where necessary.

get_users_by_permission

The article describes a function called "get_users_by_permission" that retrieves information on all users with the given permissions. The function is available in version 10.1 or later and requires an array of permission strings as input.

Knowledge Base structure

Article to explain how the ResourceSpace Knowledge Base is structured to assist with finding content specific for the reader

Collections, public collections and featured collections

ResourceSpace allows resources to be tagged with various metadata, eliminating the need for a traditional hierarchical folder structure. This means that a resource can exist in multiple collections and can be found through metadata searches.

Metadata

ResourceSpace Digital Asset Management System uses embedded and user inserted metadata to describe and track your resources

Language options

ResourceSpace is a platform that supports multiple languages and allows users to change their language preferences. The platform can detect and suggest the default language based on the user's browser.

Resource administrators

Knowledge Base Section introduction for Resource Administers to learn and understand how to work within ResourceSpace

Uploading

Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be.

Pending review and submission

ResourceSpace allows users to upload assets to the library with restricted permissions. Members of the General Users group first upload their assets in the 'Pending Submission' state, where they can check and verify the necessary metadata.

Simple search

The article discusses the simple search panel in ResourceSpace, a system that allows for easy searching within the platform. The basic panel includes a general search box for quick text searching across all indexed fields, as well as options to search by resource type and date.

Featured & public collections

Featured Collections are a way to showcase the best and most in-demand content. They can contain a select number of resources and encourage users to browse content by directing them to relevant tags or ideas.

Searching in ResourceSpace

The ResourceSpace search feature is a powerful tool that allows users to quickly find the resources they need. Users can start with a broad search and then refine the results to find the most relevant content.

Resource tools

The article discusses the various resource tools available in the resource downloads area of the resource view page. These tools allow users to download, view, and request resource files, as well as perform actions such as adding to a collection or sharing.

Alternative files

Alternative files are a feature in ResourceSpace that allows users to store multiple versions of a resource together with a single set of metadata. This is useful when there are different variations of a resource that need to be easily accessible from a single point.

Editing resources

The article discusses the importance of adding and maintaining metadata for uploaded resources. It emphasizes the need to monitor and update metadata to ensure that resources are easily found and useful.

Editing multiple resources

The article explains how to edit multiple resources in ResourceSpace using batch editing. Batch editing allows users to apply the same change to multiple resources at once, ensuring continuity. To perform a batch edit, users need to add the selected resources to a collection and then choose "Edit all resources" from the collection actions list.

Editing resource previews

Resource previews are an important aspect of ResourceSpace as they are the first contact users have with resources and help them decide which assets to use. If previews are missing, they should be remedied after upload.

Sharing resources

Resources and Resource Collections each offer a 'Share' option which allows them to be shared with other users, as well as with non-users of the system, to allow greater flexibility of use.

Related resources

The article explains how resources can be related to each other in order to group similar or mutually relevant resources. There are three ways to relate resources: relating all resources in a collection, manually relating resources by editing each resource individually, and relating resources on upload.

Creating collections

The article explains how to create collections in ResourceSpace, a digital asset management system. Collections can be created in three ways: when uploading resources, from the collection bar, or from the "manage my collections" section.

Collection options

There is a list of options available to you from the collection actions dropdown menu. This menu is present in the collection bar and from the "Manage My Collections" page, as well as on the search page when viewing resources in a collection.

Editing a collection

This article explains how to edit a collection in a resource management system. The edit screen provides several options, including customising the name of the collection, adding a description, and attaching tags to help find the collection of resources.

Creating featured collections

This article explains how to create a featured collection in ResourceSpace, which is a collection of resources that is highlighted on the platform's homepage. The process is similar to creating a public collection, but with an additional step to turn it into a featured collection.

Special search terms

Special search terms help users to find content in a much more specific and controlled manner, either through giving them extra tools or using a prebuilt search.

Annotate

The article discusses the Annotate feature that allows users to add annotations to a resource and connect them to a part of the resource preview. The annotations could include names or features of note within an image.

Embed video

This article provides instructions on how to embed a video in an external site using an HTML script. The process involves browsing to the configured resource type, selecting "Embed" next to the video resource, and copying the HTML code to paste into the other site's source.

License manager

Adds the capability to manage resource licensing via the resource view page.

News

The article provides instructions on how to add a news segment to a website's structure. This feature allows updates to be posted on the website, providing further advertising or information to users. The process involves browsing to the "Manage News Items" section in the admin panel, creating news items by providing a date, headline, and body content, and then editing or deleting them as needed.

PDF split

This article describes a tool that allows users to split PDF files into multiple pages. The tool can be used to create separate resources or alternatives to the original PDF resource. To use the tool, users must browse to a PDF resource and click on "PDF Split" in Resource Tools.

Propose changes

The article explains how users who cannot edit a resource can propose changes to its metadata to administrators. The administrators can then approve or reject these changes. To submit a change, the user must navigate to a resource page and click "Propose Changes" in Resource Tools.

Refine results

The article discusses the addition of a filter bar above search results to allow for further filtering within the result set. This feature allows users to type in more relevant keywords and extra information into the "further results" field to keep filtering results.

Video splice

The video splice plugin allows users to trim and merge videos within ResourceSpace to create new, separate files. The trim tool allows users to select portions of a video to be recreated as a new video file, which can then be added as a new resource or attached as an alternative to the original.

Youtube publish

The YouTube Publish plugin allows users to publish video resources to a configured YouTube account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.

Creating dash tiles

Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.

Admin overview

Accessible from the top navigation bar, the Admin menu provides a whole range of tools to help manage ResourceSpace and its contents.

Reports

ResourceSpace offers a reporting section that allows users to access information about downloads, uploads, and views. The reporting section provides a detailed table structure that can be downloaded as a CSV file for spreadsheet software or viewed directly in the browser.

Useful user permissions

The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.

User resource requests

ResourceSpace allows users to request access to restricted resources. The request mode setting on the user group determines what happens with the request. If the request mode is set to email only, an email is sent to the administration notification address containing the request details.

Collection and resource promotion

The article discusses ways to promote resources and collections using ResourceSpace. The homepage slideshow is a great way to showcase new and useful content, and careful management of it will keep the system looking fresh and encourage users to check regularly for new content.

User contributions

ResourceSpace allows for user contributions to be managed through user group upload permissions. Trusted uploaders, such as administrators, can add resources without review, while new users must upload their resources in a pending state for review by resource administrators.

Archives

Archiving is a way of keeping useful or popular resources within a system, but removing them from the main body of resources to encourage users to look at new material. This is particularly useful if resources have been used extensively for a project or campaign and need to be rested, or where an updated version has been made available but the original should be retained.

Advanced metadata field configuration

This page covers the advanced options for metadata field configuration including display templates, smart featured collections, display conditions, autocomplete options and additional settings for ExifTool and IPTC metadata.

Indexing metadata

ResourceSpace has announced that from version 10.1, indexing of text fields will be limited to the first 500 characters of text. This change is being made to enable ResourceSpace to quickly search resource metadata, rather than the full file contents.

Related keywords

The article explains how to manage related keywords in a website's admin panel. This feature allows creating relationships between search terms so that a search for one will also return resources that have the other keyword present in their metadata.

Smart featured collections

Smart featured collections are an automated way of collating resources with a common theme.

Creating user groups

This article provides information on how to create user groups in ResourceSpace. The default user groups in ResourceSpace are Administrators, Archivist, General users, Restricted user, and Super Admin.

Creating users

This article provides a step-by-step guide on how to create a user account in a system. It explains that user accounts require user groups to be created first, as user permissions and configuration settings are managed in the groups.

Useful user tools

ResourceSpace provides several user management tools to help with the user configuration process. The first tool is resetting passwords, which can be done by browsing to Admin > Users, editing the user, entering a password into the password field or clicking "Suggest" to generate one, and clicking Save.

Advanced user group options

The article explains the advanced user group options available in ResourceSpace. These options are hidden by default to make the user group page easier to use, but they can be accessed by clicking on the "Advanced options" header above the save button.

Search filters

Each user group can have a 'search filter' set (via the user group options in System Setup), which allows for resource visibility restrictions.

Edit filters

Edit filters are used to determine if users in a group can edit resources based on the metadata in the resource. The existing 'e0' (or e1, e2 etc.) permissions must be used first to open up edit access.

Derestrict filters

The article discusses the use of derestrict filters in ResourceSpace, which allows users to access resources that would normally be restricted to them. This feature is useful when some users need to access only a few resources within the system while being completely restricted from all others.

Writing your own plugins

A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.

Customising the homepage slideshow

This article provides instructions on how to customise the homepage slideshow on a website. The slideshow images can be selected through the "Admin" -> "System" -> "Slideshow" section. The article also includes code for embedding a video into the homepage slideshow using VideoJS.

CSV upload

The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.

Advanced workflow

workflow, process, publish, embargo, archive, review,state, status

Watched searches

The 'rse_search_notifications' plugin enables the functionality of watched searches, which allows users to subscribe to any search result or set of resources, such as a collection. The system will then notify the user when resources are added or edited to match the result set.

Analytics

The analytics function allows detailed reporting on a variety of system actions which can be broken down by user group and filtered by a number of options.

KE EMu database integration

KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.

API

ResourceSpace implements a RESTful API that returns JSON. All requests must be signed using a shared private key specific to each user. This can be performed via GET or POST.

do_search

The article provides a description of the do_search function, which is used to perform a search and return matching resources. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, and offset.

get_resource_path

The get_resource_path function returns a URL or file path for a resource file. It takes several parameters, including the ID of the resource or an array of resource IDs, a flag indicating whether a file path should be returned instead of a URL, the size of the requested file, and whether the path should be generated if it does not yet exist on disk.

delete_collection

The "delete_collection" function is used to delete a collection, and the user must have write access to the collection. The function requires the ID of the collection, which is an integer data type. The return values of the function are either true or false, depending on the success of the operation.

Installation overview

The article provides an overview of the installation process for ResourceSpace, a standard PHP/MySQL application. The installation process is similar to other PHP/MySQL applications, and most issues encountered relate to the default php.

Installing on Ubuntu Linux

The article provides a step-by-step guide to install ResourceSpace on Ubuntu Linux. The installation process involves installing programs and dependencies, configuring PHP, creating a database, checking out ResourceSpace, finishing installation via a web browser, setting up the cron job for relevance matching and periodic emails, setting the file and folder permissions, and setting up Apache correctly.

Installing on CentOS Linux

The article provides a guide for installing ResourceSpace on CentOS Linux. The installation process involves updating the system, installing MySQL Community Repo, and then installing mysql-server. Other packages that need to be installed include httpd, php, php-dev, php-gd, php-mysql, php-mbstring, subversion, vim, nano, ghostscript, ImageMagick, poppler, antiword, ExifTool, and FFmpeg.

Installing on macOS

The article provides a step-by-step guide to install ResourceSpace on macOS. The installation process involves installing Homebrew, programs, and dependencies, PHP extensions using pecl, enabling PHP in Apache, configuring PHP, creating a database, checking out ResourceSpace, and finishing the installation via a web browser.

Configuring php.ini

This article provides guidance on how to configure the php.ini file to handle larger files. The php.ini file location can be found on the PHP Info page in the row "Loaded Configuration File", available by running the function phpinfo() on an empty PHP page.

Managing plugins

ResourceSpace is a digital asset management system that can be extended or modified using plugins. Plugins have a managed structure that makes it easy for third parties to write and for site administrators to maintain, even as function and bug fixes are applied to the base code.

LibreOffice integration for Microsoft Office previews

The article provides instructions on how to install and use Unoconv, a utility that allows conversion between different document formats in Open Office. The article explains that in order to preview files in common office document formats such as .

Configuring for multi-client use

The article provides a method for setting up ResourceSpace as an environment where multiple users can use the system, but their resources remain private from each other. The method involves creating a new global field called 'client' that can be attached to all types of resources.

StaticSync - keep your files in situ

StaticSync is a tool that allows users to keep their files in situ, meaning that they can remain in their existing folder structure. It is not intended to be used as a way to store resources externally to increase storage capability.

Watermarks

ResourceSpace allows users to enable watermarks on preview images generated for each resource. To enable watermark preview generation, users need to add the following to their config.php: $watermark = "gfx/watermark.

Simple LDAP

The Simple LDAP plugin enables consistent sign-on (CSO) for ResourceSpace users, allowing them to log in using the same credentials they use to log in to their organisation's network. The plugin has been tested with Microsoft Active Directory and Oracle Directory servers.

search_get_previews

The article describes the search_get_previews function, which is used to perform a search and return matching resources including URLs for the requested preview sizes. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, recent search day limit, preview sizes, and preview file extension.

Simple SAML

This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)

Antivirus

The antivirus plugin for ResourceSpace allows the platform to check every file uploaded to see if it is a known virus. The plugin can be configured to work with any antivirus that has a command line interface, and has been tested with ClamAV and Sophos.

Google VR View

Google VR View is a plugin that displays previews of 360-degree images and videos using the Google VR View browser API. The plugin is supported on modern versions of Chrome, Opera, Safari, Firefox, IE 11 and Edge on Windows, macOS, Linux, Android and iOS.

Metadata read/write mapping

ResourceSpace can map between embedded metadata stored in original files and the metadata fields in ResourceSpace itself. This synchronisation can be two-way, so that imported metadata can be automatically extracted into a configured field, but also that metadata added to the resource after import is written back to the file at download.

How to back up your ResourceSpace installation

Ensure that your ResourceSpace open source Digital Asset Management system has appropriate backups in place.

Action dates

The 'action_dates' plugin will automatically perform certain actions based on resource metadata, for example, archiving a resource when an expiry date is reached.

CSV user import

The CSV user import plugin allows administrators to create user accounts in bulk based on information stored in a CSV file. The CSV file must be encoded in UTF-8 format and without BOM, and should have text cells quoted in case they contain commas or other special characters.

Installing on Windows Server

The article provides a step-by-step guide to installing ResourceSpace on Windows Server. The instructions include setting up the IIS Web Server role, installing Web Platform Installer to help with PHP and MySQL install, configuring php.

Winauth

Enables users to login to ResourceSpace using Windows Integrated Authentication

Falcon link

The Falcon Link plugin allows users to publish resources as templates in Falcon.io. However, users must have an account with Falcon.io to use this plugin. The plugin creates a share link with no expiration date instead of copying the file itself when a resource is published to Falcon.

Basic metadata field configuration

This article provides an overview of the basic options for metadata field configuration in ResourceSpace. The article covers the following options: Enabled, Required, Index, Display full width on view page, Display field, Enable advanced search, Enable simple search, May contain personal data, Hide when uploading, and Hide when restricted.

IIIF

IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.

Troubleshooting

The article provides a troubleshooting guide for common issues encountered while using ResourceSpace. The guide suggests visiting the Installation Check page to resolve any error messages, checking server logs to resolve error code 500, and ensuring the latest version of ResourceSpace is being used by running the command 'svn update' in the web root.

resource_log_last_rows

adding information on the log codes recorded in the type field

Customising the interface colours, logo and favicon

This article explains how to customise the interface colours, logo and favicon in a system. To do this, navigate to Admin -> System -> System configuration and open the User interface section. From there, you can change the colours for various areas of the system by ticking the check box next to each description and choosing a colour from the colour picker that appears.

Resources not showing for a given user group

The article discusses the possible reasons why a resource may not be visible to some users, while it is visible to others. The reasons could be related to permissions, such as whether the user has access to the workflow state the resource is in or whether the user can see the resource type.

User opt-in consent

The article discusses the configuration option for user opt-in consent, which is enabled by default in certain data protection regulations such as the General Data Protection Regulation (GDPR). The configuration option requires users to give consent for their personal data to be processed before they can submit an account request.

Image banks

The Image Banks plugin allows users to search external image banks for photos without having to navigate manually to the external system. Users can run searches in the external image bank using the simple search box and the dropdown selector called "Search external image banks".

Cookies notification

The cookies_notification plugin is a tool that can be activated under Plugins via the System menu. It creates a header on the login page to notify users that their activity will be tracked via cookies.

Smart collections

Smart collections are a new feature that can be enabled in a system by using the config option $allow_smart_collections. Once enabled, a new option will appear in the Actions drop-down menu on the Search page, allowing users to save a search as a smart collection.

ResourceSpace messages

ResourceSpace uses messages to ensure that notifications are prominently displayed so that important messages are not overlooked. A counter next to the user's profile will increase to indicate the activity as new messages are received.

Configuring email and messaging

This article provides guidance on how to configure email and messaging settings in ResourceSpace. To change the email address that system emails are sent from, users should navigate to Admin > System > System configuration and change the 'Email from address'.

All user permissions

ResourceSpace is a digital asset management system that allows users to control which resources other users can see and how they can interact with them. The system offers a range of permission options, including search, metadata fields, resource types, resource creation, featured collections, restrictive permissions, and administration.

Manage image sizes

ResourceSpace allows users to upload files in their original form, but also creates derivative files in other resolutions that are stored alongside the resource. The default sizes of these derivative files are appropriate for most uses, but users may require a specific size to be available.

Logs

ResourceSpace has a log that records the actions of each user, which is accessible in the Users section of the Admin area. The logs record the date and time of user logins, resources they have created, deleted and downloaded, and edits they have made to resources, showing both the previous and new values.

Upload here

ResourceSpace has introduced a new feature called "Upload here" that helps users create new resources based on a recent advanced search. The feature directs users to the upload page where the options will have been automatically selected, meaning they can easily add more resources that this metadata set describes.

Offline job queues

ResourceSpace has developed an offline jobs function to delegate slow processes, such as creating a preview for a video file, to another script/process to be run asynchronously. The upload process focuses on getting files into the filestore, later working from a queue for further processing.

Browse bar

ResourceSpace has introduced a browse bar to help users find resources more easily. The bar is a collapsible side tab available from all pages, offering the options to search by resource type, tag, collection or workflow state.

Adobe link

This plugin allows you to import files from ResourceSpace directly into Adobe InDesign and Photoshop.

Format chooser

This plugin allows you to choose different formats when downloading files which are generated on the fly.

Image text

The Image Text plugin enables metadata fields to be included as captions when a resource is downloaded. The plugin can be configured to apply captions to specific resource types and file extensions, and to extract text from a chosen field, such as the title.

Grant edit

The Grant Edit plugin allows administrators to grant edit access to a user or user group for the metadata of a resource they would not normally have permission to edit. Plugin settings determine which user group has the ability to grant edit access to the resource and to remove access previously granted.

Checkmail

The Checkmail plugin has been developed to expand ResourceSpace's capabilities by enabling the ingestion of resources using email. The plugin allows devices to contribute digital assets to the system, and provides advanced configuration options and the ability to handle a wide range of email types.

MuseumPlus

MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.

Conditional terms

Montala has launched a plugin that enables users to make acceptance of terms and conditions necessary prior to downloading certain resources based on their metadata. The plugin configuration allows users to select a metadata field value which, when met, will require the terms to be accepted.

Meta append

The Meta Append plugin allows users to add a timestamp and daily upload number to each resource they contribute. The plugin automatically applies the user-defined timestamp and upload number to the selected field, which can be configured in the plugin settings.

Resource bot

The Resource Bot plugin is a new feature that integrates Chat Bot functionality from the main ResourceSpace website with your ResourceSpace installation. This plugin provides on-hand assistance for your users and offers support for those who are less confident.

Resource usage

The Resource Usage plugin enables users to keep a log of how a resource has been used, along with the usage medium, such as print or TV. Once enabled, a new section is added to the bottom of the resource view page, where users can click "New usage" to create a new record of where the resource was used.

Contributing to the base code

ResourceSpace welcomes contributions to its base code. The process involves completing a Contributor License Agreement and ensuring familiarity with the Coding Standards. After this, diff patches should be manually submitted via email for review and addition to the base.

Auto assign

The autoassign_mrequests plugin enables managed resource requests to be automatically assigned to a specific user for approval, based on a metadata field value mapping. The user to which the request is assigned must be in a user group able to access the admin area and with the permissions to manage requests and to be assigned resource requests.

1. Finding your way around

An overview of the ResourceSpace user interface.

2. Uploading and editing

We can simply drag and drop the files or an entire folder directly from our computer on to the upload queue.

3. File sizes and formats

When we click on a resource we are shown all the available metadata for that resource, and also a list of available versions.

4. Sharing and collections

Sharing single resources is very straightforward. We can send the resource to other users of the system, but we can also enter e-mail addresses and share with people that are not users of the system. They receive a special link that allows them to access only the resource you've shared with them.

5. Working with collections

There are various actions that can be performed that will affect the items in the collection, available from an actions menu on the collection bar.

6. Dash tiles

Collections can be published as dash tiles. The dash is an area on the home page to which users can add their own custom tiles.

7. Reporting

ResourceSpace include comprehensive reporting and analytics capabilities.

File integrity checking

ResourceSpace has a tool to verify the file integrity of primary resource files, which notifies users of any corruption and allows them to take remedial action. To configure the system to check file integrity, users need to have full file checksums configured, the ResourceSpace cron script configured to run frequently as a cron task or scheduled task, and the file integrity verify window enabled to set the hours between which the script will run.

Context help links

Context Help links can be added to pages to link to a relevant Knowledge Base page. These links open Knowledge Base in a modal or new page and are enabled by default on a ResourceSpace system but can be disabled by setting $contextual_help_links=false.

Site content

All text strings in ResourceSpace can be customised from the Manage content area.

The Complete Guide to Developing Your Brand Guidelines

Your brand characterises your business. Without it, your products and services become indistinguishable from those offered by competitors.

Feedback

The Feedback plugin adds a user feedback function to the header for all users. Once enabled, users will be prompted to answer a configurable feedback form, and responses to these forms are stored in a CSV file inside the feedback plugin folder on the server.

Wordpress_SSO

The Wordpress_SSO plugin enables users to log in to ResourceSpace using Wordpress single sign-on (SSO) Identity Provider (IdP). However, the plugin should only be enabled and configured by system administrators as it affects how users log in to ResourceSpace.

replace_resource_file

The article describes the function 'replace_resource_file' which replaces the primary resource file for a given resource. The function requires the ID of the resource to replace the file for and the file path or URL of the file to use as the replacement.

Checksums

Checksums are a sequence of numbers and letters that are produced by running a file through an algorithm that uses a cryptographic hash to create a unique identifier. Even the slightest change in the original file will produce a different checksum, making them useful for ensuring file integrity and preventing resource duplication.

Track field history

The track field history plugin is a tool that allows users to easily view the history of metadata for a resource by breaking it down by field. Users can select which fields to track and a History link will be placed next to those fields on the resource details panel of the resource view page.

Configuring the database

This article provides instructions on how to configure a database for ResourceSpace, an open-source digital asset management system. The article explains how to create a new database and how to create dedicated users for ResourceSpace, which is a good security practice.

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Injection

Injection attacks are a type of attack vector that occur when an attacker can send hostile data to an interpreter as part of a command or query, which alters the execution of that program. The most common injection flaws are cross-site scripting (XSS), SQL injections (SQLi), command injections which can lead to remote code execution (RCE) vulnerabilities, and LDAP injections.

ResourceSpace Plugins

Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.

Auto login

The auto_login plugin enables automatic authentication of users based on a specified IP pattern. This is useful in situations where a user needs to log in to ResourceSpace but should not have knowledge of account credentials, such as a generic team account.

Vimeo publish

The Vimeo Publish plugin allows users to publish video resources to a configured Vimeo account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.

Creating public collections

The article explains how to create public collections, which are a simple way to share groups of resources with other users in the system. Public collections can be used to highlight the best of a user's uploads so that administrators can promote them as featured collections.

Usage history

ResourceSpace, the open source digital asset management software, is logging every time a user downloads a resource from the system, even one of its available sizes. By default, this is not shown on the view page of a resource, but there are configuration options which can change this behaviour.

How to restore your ResourceSpace installation

This article provides guidance on how to restore a ResourceSpace installation to a replacement server in the event of server failure or migration. The steps described in the article restore the existing ResourceSpace configuration, but do not cover custom ResourceSpace code, external directories used by ResourceSpace, DNS changes, or web or proxy server configuration.

Resource locking

Resource locking is a feature that allows users with edit access to lock resources to prevent other users from editing them and causing metadata conflicts. Once a resource is locked, metadata cannot be changed, and alternative files cannot be managed.

put_resource_data

The put_resource_data API endpoint allows users with edit access to update the properties of a resource. The endpoint requires the ID of the resource and an associative array of columns and values in JSON format.

Query caching

Query caching is a technique that can be used to cache the results of selected queries to disk. This is useful where the same query is likely to be called a large number of times, for example, queries that are common across several pages and the same for large groups of users.

Database schema

Database schema for ResourceSpace.

Project structure

A breakdown of the folders used within ResourceSpace, and their typical contents and function.

Fixed list fields

ResourceSpace has various metadata field types, including text boxes, check box lists, dropdown lists, date fields, category trees, and radio button lists. Some of these fields can have their options defined by an administrator of the system, and these fields are called fixed list fields.

Downloading multiple resources

Users can download multiple resources in one go by adding the resources to a collection or selecting a number of resources from the search results page and clicking on 'Download' from the 'Actions' dropdown box.

ResourceSpace plugin for WordPress

A new WordPress plugin has been developed that allows users to embed resource files from ResourceSpace in their posts. The plugin was funded by ADRA International and developed by Codecide. To install the plugin, users should download the WordPress plugin zip file, navigate to Plugins->Add plugins from the WordPress Admin menu and click 'Upload plugin', or manually upload the zip file to the wp-content/plugins directory of the WordPress installation.

Sensitive image blurring

The sensitive image blurring plugin can blur selected images from users both in the results and on the resource view page. The plugin can be configured by enabling it and choosing a desired field for the "sensitive message" in the plugin's options page.

ResourceSpace software design principles

ResourceSpace, an open-source digital asset management software, has outlined its design principles for developers. The principles include the KISS (Keep It Simple Stupid) principle, which advises against implementing complex solutions when a simple one will suffice, and avoiding introducing new technology when existing technology will suffice.

Sharing upload links

ResourceSpace has introduced a new feature that allows users to share upload links externally. This feature enables external media creators to upload files into ResourceSpace without requiring an account.

Managing external shares

The article provides guidance on managing external shares in ResourceSpace. Users can manage their external shares by clicking on the user menu and selecting 'My shares'. Administrators can manage all existing shares via the 'External shares' link under the admin menu.

Resources slow to create previews

The article provides solutions to two common issues that can arise when creating previews for videos. The first issue is that preview creation can take too long, causing the system to time out. To solve this, the article suggests disabling automatic preview creation upon upload and setting up offline preview creation using a crontab entry or scheduled task.

get_users

The article provides information on the get_users function, which is used to retrieve a list of users. The function honours permissions, so users from other groups to which the user does not have access will be omitted.

save_collection

The "save_collection" API binding allows users to save collection data. The API requires a POST request to avoid URL limits being reached. The API requires two variables: "$ref" and "$coldata". "$ref" is the ID of the collection, and "$coldata" is the JSON encoded collection data.

Configuring Leaflet Maps

This article provides a guide to configuring Leaflet maps in ResourceSpace. The article lists several configuration options that can be used to add tile sources and customize how geolocation data is displayed.

get_collection

The article provides information on the "get_collection" function, which is used to retrieve collection details. The function requires administrator access and takes the collection ID as input. The return values include the collection owner's name, description, public/private status, and thumbnail image reference.

Image tools

The Image Tools plugin enables users to edit images by rotating, cropping or scaling them. The plugin also allows users to modify the home slideshow image using resources that have previously been uploaded to ResourceSpace.

Image preview zoom

The article discusses the image preview zoom feature in ResourceSpace, a digital asset management system. If the system is configured with zoomable previews, users can enable the OpenSeadragon viewer on the view page by toggling the image preview zoom tool available in the image preview toolbar.

User preferences

The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.

Consent manager

Adds the capability to manage resource licensing via the resource view page.

Mobile responsive mode

ResourceSpace, the open source digital asset management software, is now available on mobile devices. The software's interface automatically adjusts to account for the smaller screen, but the functionality remains the same.

Speed tagging

Speed tagging is a feature that can be enabled by system administrators to help users add metadata to resources without requiring edit access. It places a link in the top navigation bar that directs users to all resources that do not have an entry in a nominated metadata field.

User actions

User actions are now enabled for all users by default, unless disabled by a system administrator. Actions alert users to resources or activities that require their attention, and the actions visible to a user will vary depending on system configuration and user permissions.

Ordering featured collections

Users of version 9.8 of Montala's CMS can now order featured collections by drag and drop. The feature allows users to reorder collections at one level at a time. If no order has been defined, categories are displayed first, followed by collections sorted by name.

Subtitles for Video Preview

ResourceSpace has added a new feature that allows subtitles to be included when previewing video resources. Once configured, users can select the subtitle track from the player controls when playing a video resource preview.

get_nodes

The get_nodes function retrieves all nodes from a database for a specific metadata field or parent. The function takes several parameters, including the ID of the metadata field, the ID of the parent node, a boolean flag to indicate whether to retrieve children nodes, an offset value to specify the first row to return, a maximum number of rows to return, a filter by name of node, a flag to show how many resources use a particular node in the node properties, and a flag to order by translated names rather than the order_by column.

The Digital Asset Management Buyer's Guide

In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.

Integrating ResourceSpace with BrandStencil

Instantly create marketing materials from templates using your DAM images thanks to ResourceSpace's integration with BrandStencil.

Signing all database PHP code

From version 10.0, any PHP code stored in the database and manipulated via the user interface must be signed using a command line utility. This is to prevent system compromise by a user that has gained administrator access.

Sending user notifications

The article provides guidance on sending user notifications in ResourceSpace. Before version 10, developers had to make several checks before calling send_mail() or message_add() whenever required, resulting in duplicated code and inconsistency.

Configuring Apache

The article provides instructions on how to configure Apache to ensure that the filestore is not browseable by disabling indexing. This can be done by either disabling the autoindex module or by setting the directory's options directive.

Upgrading PHP versions

ResourceSpace has updated its PHP requirement to version 7.4 for its version 10.0 to maintain compatibility with the third-party file uploader library (Uppy) and to maintain security. The company has warned that PHP 7.

get_user_message

The article describes a function called "get_user_message" which retrieves a given message ID. The function only allows access to messages that belong to the user who is requesting them. The function takes a single parameter, which is the message ID, and returns an array with three elements: the message text, the message URL, and the message owner.

API Webhooks

API Webhooks is a plugin that allows developers to synchronise data between ResourceSpace and third-party systems. The plugin enables remote scripts to be called from within ResourceSpace, allowing users to drive the timing of the synchronisation between the two systems.

Push metadata

The article explains how to display related resources alongside resource metadata on the resource view page. By default, related resources appear as thumbnails in a panel located below the resource metadata.

Video timestamp links

The article discusses a plugin that enables the use of timestamp links on videos in ResourceSpace. The plugin allows users to bookmark specific points in a video and add them to an appropriate metadata field, such as a caption or long description field.

Integrating with Uppy Companion

Uppy Companion is an open-source server application that can be linked to the Uppy uploader used by ResourceSpace. It allows users to select files directly from sources such as Google Drive, Dropbox and OneDrive without having to download the files locally first.

OpenAI GPT

OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.

The System Configuration page

The System Configuration Page is a feature in Moodle that can be accessed via the administration menu System category. It allows users to configure many system-wide properties, such as the default system language, timezone, and the appearance of the system.

The Beginner's Guide to Managing Consent for Charities & Non-Profits

The article provides a beginner's guide to managing consent for charities and non-profits. It covers different types of consent and how they can be obtained, as well as looking at the intricacies of specific use cases and best practices when consent is in place.

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What is Digital Asset Management?

Digital Asset Management is critical for managing and securing digital assets. Explore the benefits of DAM, its use cases, and how it streamlines asset management.

Do you need a Digital Asset Management system? Find out here.

A Digital Asset Management (DAM) system can help organizations overcome various challenges related to managing digital assets. These challenges may include difficulties in finding specific files, using outdated assets, licensing and copyright issues, and sharing large files with external contacts.

upload_multipart

The "upload_multipart" function allows users to upload files using HTTP multipart to an existing resource. This function is available from version 10.2+ of the software. The function requires several variables to be provided, including the ID of the resource, a boolean value to indicate whether to process embedded metadata, a boolean value to indicate whether to re-process the existing file, and the file to be uploaded.

get_resource_type_fields

The "get_resource_type_fields" function allows users to retrieve metadata field information for all matching fields. This function is available from version 10.3+ and requires permission "a". Users can filter the results by resource type, fuzzy searching, and field type.

Setting up scheduled tasks/cron

To ensure that ResourceSpace can send notifications and perform regular tasks, it is necessary to set up scheduled tasks or cron jobs. These tasks should be configured to run at least once daily, but may need to run more frequently depending on certain configuration options.

A Comprehensive Guide to Digital Curation: Tools and Techniques

Explore the world of digital curation. Learn about the concepts, tools, and techniques used to curate and preserve historical and culturally significant assets.

How do I create a new user group?

The article provides instructions on how to create a new user group. To do this, the user needs to go to the Admin section, then navigate to System and User groups. In the "Create user group called..." field, the user can enter the name of the new group and click "Create".

How do I delete a user?

To delete a user, go to the Admin section and click on the username of the user you want to remove. Scroll down and change the status to "Disabled" if you want to prevent the user from accessing their account but retain all data.

I'm receiving too many notifications - help!

The article provides instructions on how to control and manage notifications in a system. It explains that notifications can be customized through the personal menu and preferences settings. Users can enable or disable options for receiving notifications via emails, in-system messages, and in-system actions.

How do I delete resources from the system permanently?

To permanently delete resources from ResourceSpace, follow these steps: 1. Add the resources you want to remove to your collection. 2. From the "Actions" menu, choose "Delete all resources". 3. This action will move the resources to the "Deleted" workflow state.

The Complete Guide to Metadata

Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.

Navigating Consent and Digital Asset Management

Consent is not just limited to personal contact information or medical records; it also applies to artwork, photos, and videos where a person is identifiable. Digital asset managers need to have robust consent policies and procedures in place to comply with regulations and protect the privacy of individuals.

get_daily_stat_summary

The "get_daily_stat_summary" function returns a summary of daily statistics by activity type. The function takes one parameter, "$days", which specifies the number of days to include in the summary. The default value for "$days" is 30, but it can be set to a maximum of 365 days.

Configuring image alternatives

The article discusses configuring image alternatives using the "$image_alternatives" configuration option, similar to video file alternatives. This setting controls the options for ImageMagick utility to create alternative image formats/sizes.

LinkrUI for Adobe

LinkrUI for Adobe is a Connector plugin that integrates ResourceSpace with Adobe software such as Photoshop, Illustrator, InDesign, Premiere Pro, and After Effects. This integration allows users to easily search, open, and place assets stored in ResourceSpace directly into their Adobe applications.

toggle_active_state_for_nodes

The article discusses the function "toggle_active_state_for_nodes," available from version 10.4+ and requiring permission "k." It involves toggling nodes' active state, with a list of node IDs as input.

How do I delete resources? Is there a batch delete option?

To delete resources, single resources can be deleted by selecting 'Delete' from the resource preview. For multiple resources, add them to a collection and choose 'Delete all resources' from the collection menu.

Table: activity_log

The article describes the structure of the "activity_log" table, which is used to log all user activity across the system. The table contains several columns, including "ref", which is an auto-incrementing index, "logged", which records the date and time of the activity, "user", which refers to the user who performed the activity, and "log_code", which is a single character code defining the type of activity.

Table: annotation

This article provides a table called "annotation" that is used for resource annotations. The table contains columns such as "ref", "resource", "resource_type_field", "user", "x", "y", "width", "height", and "page".

Table: annotation_node

The article provides information about the "annotation_node" table, which is a join table that connects resource annotations to keyword nodes for annotating resources with fixed list metadata. The table has two columns: "annotation" and "node," both of which are of type "int(11).

Table: collection

This article provides a table that outlines the structure of a collection in ResourceSpace, which is a group of resources. The table includes columns such as ref, name, user, created, public, theme, theme2, theme3, allow_changes, cant_delete, keywords, savedsearch, home_page_publish, home_page_text, home_page_image, session_id, description, type, parent, thumbnail_selection_method, bg_img_resource_ref, and order_by.

Table: collection_keyword

The collection_keyword table is a join table that connects collections with keywords to enable rapid collection searching. It contains two columns: collection and keyword, both of which are of type int(11).

Table: collection_log

The collection_log table is a log of all activity related to a collection. It contains an auto-incrementing index, date, user, collection, type, resource, and notes. The user and collection columns reference the user and collection tables, respectively, while the resource column references the resource table.

Table: collection_resource

The article provides a table called "collection_resource" that defines the contents of a collection. The table consists of 11 columns, including "collection," "resource," "date_added," "comment," "rating," "use_as_theme_thumbnail" and "sortorder.

Table: collection_savedsearch

The article provides information about the "collection_savedsearch" table, which is a list of saved searches that can exist within collections. The table has several columns, including "ref," which is an auto-incrementing index, "collection," which refers to the collection table, "search," which is the search string, "restypes," which is the resource types used when searching, "starsearch," which is an integer value, "archive," which is a comma-separated list of workflow states, "created," which is the date created, and "result_limit," which is the maximum number of results to return.

Table: comment

This article provides a table schema for the ResourceSpace software's comment feature. The table is called "comment" and contains columns such as "ref" (an auto-incrementing index), "ref_parent" (the reference of the parent comment), "created" (the timestamp of when the comment was created), "hide" (a boolean value indicating whether the comment should be hidden), "collection_ref" (the reference of the collection the comment is associated with), "resource_ref" (the reference of the resource the comment is associated with), "user_ref" (the reference of the user who created the comment), "fullname" (the full name of an external commenter), "email" (the email of an external commenter), "website_url" (the website URL of an external commenter), and "body" (the text of the comment).

Table: daily_stat

The article describes the structure of the "daily_stat" table, which is used to store daily statistics grouped by day, user group, and activity type. The table has columns for the year, month, and day when the activity took place, the user group that carried out the activity, the activity type code, the ID of the table in question, the count of how many times the activity was carried out on the object in the day in question by any user, and whether the activity happened via an external share.

Table: dash_tile

The article provides a table schema for the "dash_tile" table, which is used to display dash tiles on the home page. The table contains columns such as "ref" for an auto-incrementing index, "title" for the title text, "txt" for the tile text, "all_users" to indicate if the tile is published to all users, "default_order_by" for the default order, "url" for the anchor link href URL, "link" for the link text, "reload_interval_secs" for the reload interval in seconds, "resource_count" to indicate the number of resources if the tile is a search/collection tile, and "allow_delete" to indicate if the tile can be deleted.

Table: dynamic_tree_node

The dynamic_tree_node table is a list of nodes used for category trees. It has four columns: ref, resource_type_field, parent, and name. The ref column is an auto-incrementing index, while the resource_type_field column refers to the resource_type_field table.

Table: filter

This article provides a table definition for the "filter" table, which is used for search, edit, and derestrict filters on user groups. The table has three columns: "ref," which is an auto-incrementing index; "name," which is the name of the filter; and "filter_condition," which defines which rules must be met to satisfy the filter.

Table: filter_rule

The "filter_rule" table is a part of the ResourceSpace database schema and defines the rules that make up a filter. It has two columns: "ref" and "filter". The "ref" column is an auto-incrementing index, while the "filter" column is a reference to the "filter" table.

Table: filter_rule_node

The article provides a table called "filter_rule_node" that defines the nodes and conditions that make up a filter rule. The table has three columns: "filter_rule," "node_condition," and "node." The "filter_rule" column is an integer that refers to the "filter_rule" table, while the "node_condition" column is a boolean that indicates whether the given node is required to be present or absent to satisfy the rule.

Table: ip_lockout

The article provides information about the "ip_lockout" table, which is used for denying access after a certain number of invalid login attempts. The table has three columns: "ip" for storing the client IP address, "tries" for storing the number of login attempts, and "last_try" for storing the time and date of the last attempt.

Table: job_queue

The job_queue table is a list of active offline jobs such as preview processing. It contains several columns, including ref, which is an auto-incrementing index, type, which is the job type, job_data, which is the JSON-encoded job data, start_date, which is the earliest time to start the job, user, which is the user ID, status, which is the job status code, success_text, which is the text to include in the message if the job completes successfully, failure_text, which is the text to include in the message if the job fails, job_code, which is a unique hash used to prevent duplicate jobs, and priority, which is the job priority.

Table: keyword

Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 13661 tokens. Please reduce the length of the messages.

Table: keyword_related

The "keyword_related" table defines related keywords in ResourceSpace. When a keyword is searched for, related keywords are also searched for. The table has two columns: "keyword" and "related". The "keyword" column is of type int(11) and refers to the "keyword" table.

Table: mail_log

The mail_log table is a log that stores all emails sent, mainly for diagnosis purposes. It has six columns: ref, date, mail_to, mail_from, subject, and sender_email. The ref column is an auto-incrementing index, while the date column stores the date and time the email was sent.

Table: message

The "message" table is a database table used for user messages, which can be used for system and user-to-user messaging. The table has several columns, including "ref," which is an auto-incrementing index, "created," which is a datetime column, and "owner," which is a reference to the user who owns the message.

Table: node

Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 10911 tokens. Please reduce the length of the messages.

Table: node_keyword

Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 12343 tokens. Please reduce the length of the messages.

Table: plugins

The article provides a table named "plugins" that lists all active plugins on the system and stores their configuration. The table has several columns, including name, descrip, author, update_url, info_url, inst_version, config, config_json, config_url, enabled_groups, priority, disable_group_select, title, and icon.

Table: preview_size

The article provides a table called "preview_size" that defines the preview sizes used for resource preview and thumbnail generation. The table has ten columns, including an auto-incrementing index, a short code, width and height in pixels, a boolean value to add padding to make the image the required size, a friendly name, a boolean value for system use to prevent deletion, and two boolean values to show a link to preview this size on the resource view page and allow users with restricted access to see this preview size.

Table: report

Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 4846 tokens. Please reduce the length of the messages.

Table: report_periodic_emails

The report_periodic_emails table is a database table in ResourceSpace that stores information about users who have subscribed to receive a report regularly. The table has several columns, including ref, user, send_all_users, user_groups, report, period, email_days, last_sent, and search_params.

Table: report_periodic_emails_unsubscribe

The article provides a table report_periodic_emails_unsubscribe, which lists the users who have unsubscribed from a periodic email. The table has three columns: id, user_id, and periodic_email_id. The id column is an integer type, while the user_id and periodic_email_id columns are both of integer type and refer to the user and periodic email tables, respectively.

Table: request

The "request" table is a database table in ResourceSpace that tracks resource requests made by users with restricted access and fulfilled by admin users. The table has several columns, including "ref," which is an auto-incrementing index, "user," which refers to the user who made the request, and "collection," which refers to the collection the requested resource belongs to.

Table: research_request

The article provides information about the "research_request" table, which is used in ResourceSpace, a digital asset management system. The table stores information related to research requests, which are requests for appropriate resources for a project.

Table: resource

The article provides a table of the resource, which is the central record within ResourceSpace mapping to a single asset/file. The table includes various columns such as ref, title, resource_type, has_image, is_transcoding, hit_count, new_hit_count, creation_date, rating, user_rating, user_rating_count, user_rating_total, country, file_extension, preview_extension, image_red, image_green, image_blue, thumb_width, thumb_height, archive, access, colour_key, created_by, file_path, file_modified, file_checksum, request_count, expiry_notification_sent, preview_tweaks, geo_lat, geo_long, mapzoom, disk_usage, disk_usage_last_updated, file_size, preview_attempts, modified, last_verified, integrity_fail, and lock_user.

Table: resource_alt_files

The article provides information about the "resource_alt_files" table in ResourceSpace, which is used to store alternative files for a resource. The table contains columns such as "ref" (an auto-incrementing index), "resource" (a reference to the main resource), "name" (the name of the alternative file), "description" (a description of the alternative file), "file_name" (the name of the file), "file_extension" (the file extension), "file_size" (the size of the file), "creation_date" (the date the file was created), "unoconv" (a flag indicating whether the file has been processed by ResourceSpace's unoconv extension), "alt_type" (the type of alternative file), and "page_count" (the total number of pages in a multi-page document).

Table: resource_data

The resource_data table is a database table in ResourceSpace that stores free text metadata for a resource. It has three columns: resource, resource_type_field, and value. The resource column is a foreign key that references the resource table, while the resource_type_field column is a foreign key that references the resource_type_field table.

Table: resource_dimensions

The article provides information about the "resource_dimensions" table, which is a part of the ResourceSpace database schema. This table contains additional metrics for a resource, including width, height, file size, resolution, unit information, and total page count for multi-page previews.

Table: resource_keyword

The article provides information about the "resource_keyword" table, which is used to store indexed keywords for free text metadata. The table has six columns, including "resource," which is a foreign key referencing the "resource" table, and "keyword," which is a foreign key referencing the "keyword" table.

Table: resource_log

The resource_log table is used to log all activity related to a resource in ResourceSpace. It contains an auto-incrementing index, the date the log was recorded, the user who performed the action, the resource that was affected, the type of log, and any notes related to the log.

Table: resource_node

The resource_node table in ResourceSpace links fixed metadata nodes with resources to store metadata for fixed metadata types such as dropdowns. The table has three columns: resource, node, and hit_count.

Table: resource_related

The "resource_related" table defines related resources in ResourceSpace. It has two columns: "resource" and "related". The "resource" column is an integer that refers to the ID of the resource in the "resource" table.

Table: resource_type

This article provides a table of the resource_type database schema used in ResourceSpace, a digital asset management system. The resource_type table contains information about the types of resources, such as photo, video, or case study, and determines the metadata fields that a resource has.

Table: resource_type_field

Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 10794 tokens. Please reduce the length of the messages.

Table: site_text

The site_text table is used to store any custom site text that the user has entered, replacing that stored in the language folder. The table has six columns: page, name, text, ref, language, and specific_to_group.

Table: slideshow

The Table: slideshow is a database table that stores the images used in the home page slideshow of a website. The table has four columns: ref, resource_ref, homepage_show, and featured_collections_show.

Table: sysvars

The article provides information about the sysvars table, which is used by upgrade scripts and other non-user functions. The table has two columns: name and value. The name column is of type varchar(50) and represents the variable name, while the value column is of type text and represents the value of the variable.

Table: user

The "user" table in ResourceSpace stores all user information, including their username, password, full name, email address, user group, and last activity date. It also includes information on whether the user is currently logged in, their browser user agent string, and their IP address.

Table: user_collection

The article provides information about the user_collection table, which is used to determine which internal users a collection has been shared with. The table has three columns: user, collection, and request_feedback.

Table: user_dash_tile

The article provides a table schema for the user_dash_tile table in ResourceSpace. This table defines which dash tiles are available to a user and allows for the customization of the order in which they appear.

Table: user_message

The article provides information about the user_message table, which is used to define which users will see a message and which have seen it. The table has three columns: ref, user, and message. The ref column is an auto-incrementing index, while the user column refers to the user table, and the message column refers to the message table.

Table: user_preferences

The user_preferences table stores all user preferences and system configurations. It has three columns: ref, user, parameter, and value. The ref column is an auto-incrementing index, while the user column refers to the user table.

Table: user_rating

The article provides information about the user_rating table in ResourceSpace's database schema. This table stores user ratings for a given resource, with columns for the user ID, rating (out of 5), and resource ID.

Table: user_report

The article provides a table schema for the user_report table, which is used to store user-specific report parameters. The table has four columns: ref, name, user, and params. The ref column is an auto-incrementing index, while the name column stores the name of the report.

Table: user_userlist

The article provides information about the user_userlist table, which is used for creating custom lists of users if $sharing_userlists is enabled. The table has four columns, including ref, user, userlist_name, and userlist_string.

Table: usergroup

The article provides a table called "usergroup" that defines user groups. The table contains several columns, including "ref," which is an auto-incrementing index, "name," which is the name of the user group, and "permissions," which is a list of permissions that the user group has.

Table: usergroup_collection

The usergroup_collection table is a database table in ResourceSpace that stores collections shared with user groups. It has three columns: usergroup, collection, and request_feedback. The usergroup column is an integer that references the usergroup table, which contains information about user groups.

Table: usergroup_dash_tile

The usergroup_dash_tile table is a configuration table in ResourceSpace that stores dash tiles for user groups. It has five columns, including an auto-incrementing index, usergroup, dash_tile, default_order_by, and order_by.

Table: search_log

Search log. Log every search made by the system. Column Type Note ref int(11) Auto incrementing index search_string mediumtext Actual search string resource_types mediumtext Resource types filter archive_states mediumtext Archive states filter logged datetime Date and time of search user int(11) User executing the search result_count int(11) Result count This table is empty by default.

Table: tab

This article provides information about the "tab" table, which is used for organising metadata fields on the edit and view pages. The table has three columns: "ref", which is an auto-incrementing index; "name", which is a varchar(255) type; and "order_by", which is an integer type.

Table: resource_type_field_resource_type

Links resource_type_field records to resource_type. Used when the global column in resource_type_field is set to 0; Column Type Note resource_type_field int(11) See table resource_type_field resource_type int(11) See table resource_type Default contents are as follows.

Configuring Cross-Site Request Forgery (CSRF)

The article explains how to configure Cross-Site Request Forgery (CSRF) and Cross-Origin Resource Sharing (CORS) to protect web applications from attacks. CSRF is an attack that forces an end user to execute unwanted actions on a web application in which they are currently authenticated.

YT2RS (Youtube embed)

The Youtube to ResourceSpace plugin allows users to embed a YouTube video into the Resource view page. Users can enter the ID of a metadata field that stores the URL of the Youtube video on the options page for the plugin.

ResourceSpace file storage (filestore)

ResourceSpace stores resource files in obfuscated folder paths on the server and not in the database. The folders are not meaningful to an administrator browsing the folders on the server because they are derived from the unique resource ID and are not related in any way to metadata or collections that the resources belong to.

ajax_permission_denied()

Developer reference for function ajax_permission_denied()

ajax_unauthorized()

Developer reference for function ajax_unauthorized()

annotationEditable()

Developer reference for function annotationEditable()

prepareTags()

Developer reference for function prepareTags()

iiif_get_canvases()

Developer reference for function iiif_get_canvases()

get_user_collections()

Developer reference for function get_user_collections()

get_collection()

Developer reference for function get_collection()

get_collection_resources()

Developer reference for function get_collection_resources()

add_resource_to_collection()

Developer reference for function add_resource_to_collection()

remove_resource_from_collection()

Developer reference for function remove_resource_from_collection()

collection_writeable()

Developer reference for function collection_writeable()

collection_readable()

Developer reference for function collection_readable()

create_collection()

Developer reference for function create_collection()

delete_collection()

Developer reference for function delete_collection()

add_collection()

Developer reference for function add_collection()

save_collection()

Developer reference for function save_collection()

get_theme_headers()

Developer reference for function get_theme_headers()

email_collection()

Developer reference for function email_collection()

add_saved_search_items()

Developer reference for function add_saved_search_items()

allow_multi_edit()

Developer reference for function allow_multi_edit()

get_theme_image()

Developer reference for function get_theme_image()

remove_all_resources_from_collection()

Developer reference for function remove_all_resources_from_collection()

compile_collection_actions()

Developer reference for function compile_collection_actions()

config_text_input()

Developer reference for function config_text_input()

config_colouroverride_input()

Developer reference for function config_colouroverride_input()

config_single_select()

Developer reference for function config_single_select()

config_boolean_select()

Developer reference for function config_boolean_select()

generateResourcesMetadataCSV()

Developer reference for function generateResourcesMetadataCSV()

get_user_dash()

Developer reference for function get_user_dash()

rsDecrypt()

Developer reference for function rsDecrypt()

getAbsolutePath()

Developer reference for function getAbsolutePath()

getFolderContents()

Developer reference for function getFolderContents()

mb_basename()

Developer reference for function mb_basename()

strip_extension()

Developer reference for function strip_extension()

xml_entities()

Developer reference for function xml_entities()

get_editable_states()

Developer reference for function get_editable_states()

job_queue_get_jobs()

Developer reference for function job_queue_get_jobs()

bypass_permissions()

Developer reference for function bypass_permissions()

strip_tags_and_attributes()

Developer reference for function strip_tags_and_attributes()

message_get()

Developer reference for function message_get()

get_export_tables()

Developer reference for function get_export_tables()

add_node_keyword_mappings()

Developer reference for function add_node_keyword_mappings()

remove_node_keyword_mappings()

Developer reference for function remove_node_keyword_mappings()

add_resource_nodes()

Developer reference for function add_resource_nodes()

add_resource_nodes_multi()

Developer reference for function add_resource_nodes_multi()

config_encode()

Developer reference for function config_encode()

render_actions()

Developer reference for function render_actions()

is_field_displayed()

Developer reference for function is_field_displayed()

render_date_range_field()

Developer reference for function render_date_range_field()

render_share_options()

Developer reference for function render_share_options()

render_upload_here_button()

Developer reference for function render_upload_here_button()

render_edit_selected_btn()

Developer reference for function render_edit_selected_btn()

check_display_condition()

Developer reference for function check_display_condition()

has_browsebar()

Developer reference for function has_browsebar()

display_field_data()

Developer reference for function display_field_data()

render_resource_lock_link()

Developer reference for function render_resource_lock_link()

do_report()

Developer reference for function do_report()

send_periodic_report_emails()

Developer reference for function send_periodic_report_emails()

save_request()

Developer reference for function save_request()

email_collection_request()

Developer reference for function email_collection_request()

managed_collection_request()

Developer reference for function managed_collection_request()

email_resource_request()

Developer reference for function email_resource_request()

send_research_request()

Developer reference for function send_research_request()

get_resource_path()

Developer reference for function get_resource_path()

put_resource_data()

Developer reference for function put_resource_data()

save_resource_data()

Developer reference for function save_resource_data()

set_resource_defaults()

Developer reference for function set_resource_defaults()

save_resource_data_multi()

Developer reference for function save_resource_data_multi()

email_resource()

Developer reference for function email_resource()

delete_resource()

Developer reference for function delete_resource()

get_resource_field_data()

Developer reference for function get_resource_field_data()

get_resource_field_data_batch()

Developer reference for function get_resource_field_data_batch()

get_resource_types()

Developer reference for function get_resource_types()

get_resource_top_keywords()

Developer reference for function get_resource_top_keywords()

copy_resource()

Developer reference for function copy_resource()

resource_log()

Developer reference for function resource_log()

get_resource_log()

Developer reference for function get_resource_log()

get_themes_by_resource()

Developer reference for function get_themes_by_resource()

write_metadata()

Developer reference for function write_metadata()

resource_download_allowed()

Developer reference for function resource_download_allowed()

check_use_watermark()

Developer reference for function check_use_watermark()

update_related_resource()

Developer reference for function update_related_resource()

can_share_resource()

Developer reference for function can_share_resource()

resource_file_readonly()

Developer reference for function resource_file_readonly()

copyAllDataToResource()

Developer reference for function copyAllDataToResource()

copy_locked_data()

Developer reference for function copy_locked_data()

get_default_archive_state()

Developer reference for function get_default_archive_state()

replace_resource_file()

Developer reference for function replace_resource_file()

get_resource_all_image_sizes()

Developer reference for function get_resource_all_image_sizes()

download_link_generate_key()

Developer reference for function download_link_generate_key()

get_image_sizes()

Developer reference for function get_image_sizes()

get_fields()

Developer reference for function get_fields()

get_hidden_indexed_fields()

Developer reference for function get_hidden_indexed_fields()

get_download_filename()

Developer reference for function get_download_filename()

update_resource_lock()

Developer reference for function update_resource_lock()

get_advanced_search_fields()

Developer reference for function get_advanced_search_fields()

compile_search_actions()

Developer reference for function compile_search_actions()

search_filter()

Developer reference for function search_filter()

search_special()

Developer reference for function search_special()

search_get_previews()

Developer reference for function search_get_previews()

get_filter_sql()

Developer reference for function get_filter_sql()

get_simple_search_fields()

Developer reference for function get_simple_search_fields()

get_fields_for_search_display()

Developer reference for function get_fields_for_search_display()

reorder_slideshow_images()

Developer reference for function reorder_slideshow_images()

get_usergroups()

Developer reference for function get_usergroups()

get_notification_users()

Developer reference for function get_notification_users()

check_share_password()

Developer reference for function check_share_password()

get_featured_collection_resources()

Developer reference for function get_featured_collection_resources()

get_featured_collection_categ_sub_fcs()

Developer reference for function get_featured_collection_categ_sub_fcs()

get_featured_collections()

Developer reference for function get_featured_collections()

featured_collections_permissions_filter_sql()

Developer reference for function featured_collections_permissions_filter_sql()

get_featured_collection_categories()

Developer reference for function get_featured_collection_categories()

allow_collection_share()

Developer reference for function allow_collection_share()

allow_featured_collection_share()

Developer reference for function allow_featured_collection_share()

get_featured_collections_by_resources()

Developer reference for function get_featured_collections_by_resources()

render_featured_collection_category_selector()

Developer reference for function render_featured_collection_category_selector()

render_featured_collections_category_permissions()

Developer reference for function render_featured_collections_category_permissions()

allow_upload_to_collection()

Developer reference for function allow_upload_to_collection()

ip_matches()

Description Does the provided $ip match the string $ip_restrict? Used for restricting user access by IP address. Parameters Column Type Default Description $ip string $ip_restrict string Return boolean|integer This article was last updated 18th October 2023 14:35 Europe/London time based on the source file dated 17th October 2023 16:45 Europe/London time.

get_collections_resource_count()

Description Get collection total resource count for a list of collections note that the returned array might NOT contain keys for all the input IDs (e.g validation failed).

Frequently Asked Questions (FAQs)

The most frequently asked questions about ResourceSpace, the free and open source Digital Asset Management system.

can_edit_upload_share()

Parameters Column Type Default Description $collection $uploadkey Location include/collections_functions.

create_upload_link()

Description Creates an upload link for a collection that can be shared 'usergroup' Usergroup id to share as (must be in $upload_link_usergroups array) 'expires' Expiration date in 'YYYY-MM-DD' format 'password' Optional password for share access 'emails' Optional array of email addresses to generate keys for Parameters Column Type Default Description $collection int Collection ID $shareoptions array - values to set Return string Share access key Location include/collections_functions.

upload_share_setup()

Description Set up external upload share "collection" - (int) collection ID "user" - (int) user ID of share creator "usergroup" - (int) usergroup ID used for share Parameters Column Type Default Description $key string access key $shareopts array array Array of share options Return void Location include/collections_functions.

external_upload_notify()

Description Notify the creator of an external upload share that resources have been uploaded Parameters Column Type Default Description $collection int Ref of external shared collection $k string External upload access key $tempcollection int Ref of temporay upload collection Return void Location include/collections_functions.

purge_expired_shares()

Description Purge all expired shares "share_group" - (int) Usergroup ref 'shared as' "share_user" - (int) user ID of share creator "share_type" - (int) 0=view, 1=upload "share_collection" - (int) Collection ID Parameters Column Type Default Description $filteropts array Array of options to filter shares purged Return string|int Location include/collections_functions.

render_workflow_state_question()

Parameters Column Type Default Description $current null $checkaccess true Location include/render_functions.

get_external_shares()

Description Get details of external shares "share_group" - (int) Usergroup ref 'shared as' "share_user" - (int) user ID of share creator "share_order_by" - (string) order by column "share_sort" - (string) sortorder (ASC or DESC) "share_type" - (int) 0=view, 1=upload "share_collection" - (int) Collection ID "share_resource" - (int) Resource ID "access_key" - (string) Access key "ignore_permissions"- (bool) Show all shares, irrespective of permissions Parameters Column Type Default Description $filteropts array Array of options to filter shares returned Return array Location include/resource_functions.

get_upload_url()

Description Generate upload URL - alters based on $upload_then_edit setting and external uploads Parameters Column Type Default Description $collection string "" - optional collection $k "" $accesskey string - used for external users Return string This article was last updated 29th April 2024 21:35 Europe/London time based on the source file dated 29th April 2024 19:00 Europe/London time.

emulate_user()

Description Used to emulate system users when accessing system anonymously or via external shares Sets global array such as $userpermissions, $username and sets any relevant config options Parameters Column Type Default Description $user int User ID $usergroup int "" usergroup ID Return void This article was last updated 29th April 2024 21:35 Europe/London time based on the source file dated 29th April 2024 19:00 Europe/London time.

get_search_params()

Description Get all search request parameters. Note that this does not escape the parameters which must be sanitised using e.g. htmlspecialchars() or urlencode() before rendering on page Parameters This function accepts no parameters.

sql_truncate_text_val()

Description Query helper to ensure code honours the database schema constraints on text columns. IMPORTANT: please use where appropriate! In some cases, truncating may mean losing useful information (e.

get_geolibraries()

Parameters This function accepts no parameters. Location include/map_functions.php lines 685 to 708 Definition function get_geolibraries () { global $baseurl , $pagename , $map_default_cache , $map_layer_cache , $geo_leaflet_maps_sources , $map_zoomnavbar , $map_kml ; $map_pages = array( "geo_edit" , "geo_search" , "search" , "view" , "edit" , ); if(! in_array ( $pagename , $map_pages )) { return false ; } ?> <!--Leaflet Control Geocoder 1.

debug_track_vars()

Description Debug log tracked variables (as configured in System > System console). IMPORTANT: the debug log will contain the JSON encoded version of the tracked variable. For further analysis, just copy the value (ie.

send_collection_to_admin()

Description Send collection to administrators - used if $send_collection_to_admin is enabled Parameters Column Type Default Description $collection int Collection ID Return boolean Location include/collections_functions.

collection_add_resources()

Parameters Column Type Default Description $collection $resources '' $search '' $selected false Location include/collections_functions.

display_video_subtitles()

Description Generate HTML to display subtitles in playback of a video resource. Parameters Column Type Default Description $ref int Resource ID $access int Resource access level - e.

can_reorder_featured_collections()

Description Check if user is allowed to re-order featured collections Parameters This function accepts no parameters. Return boolean Location include/collections_functions.

get_dash_search_data()

Description Get images and resource count for search dash tile. This has to work on a string because the dash tile does not yet exist when on dash creation page For performance this function will return a maximum of 4 images Parameters Column Type Default Description $link string '' Tile link URL $promimg int 0 Promoted image ref Return array $searchdata Array containing the count of resources and details of preview images.

check_filestore_browseability()

Description Check filestore folder browseability. For security reasons (e.g data breach) the filestore location shouldn't be indexed by the web server (in Apache2 - disable autoindex module) - status: An end user status of OK/FAIL - info: Any extra relevant information (aimed at end users) - filestore_url: ResourceSpace URL to the filestore location - index_disabled: PHP bool (used by code).

command_line_only()

Description Check we're running on the command line, exit otherwise. Security feature for the scripts in /pages/tools/ Parameters This function accepts no parameters. Return void This article was last updated 29th April 2024 21:35 Europe/London time based on the source file dated 26th April 2024 15:50 Europe/London time.

Manage (system) tabs

The article provides guidance on managing system tabs in version 10+ of the system. Tabs can be used by metadata fields and resource types, and to manage them, users should go to Admin > System > Tabs.

get_user_message()

The get_user_message() function retrieves the user message for the given reference. It takes two parameters: $ref, which is the message ID, and $checkaccess, which is a boolean value that checks if the user can see the given message.

update_smart_collection()

Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 7957 tokens. Please reduce the length of the messages.

canSeeAnnotationsFields()

The canSeeAnnotationsFields() function is a helper function that determines whether annotations are to be displayed. It takes an array of annotation fields as a parameter and returns an array of annotation fields that can be viewed.

check_upload_terms()

The check_upload_terms() function is used to verify if the terms have been accepted for a given upload. The terms only need to be accepted when uploading through an upload share link, and if so, the accepted terms are stored in $_COOKIE["acceptedterms"].

display_related_resources()

Description Render all related resources on view page Parameters Column Type Default Description $context array Array with all required info from the view page Return void * Location include/render_functions.

get_resource_type_field_columns()

Parameters This function accepts no parameters. Location include/config_functions.php lines 1784 to 1836 Definition function get_resource_type_field_columns () { global $lang ; $resource_type_field_column_definitions = execution_lockout_remove_resource_type_field_props ([ 'active' => [ $lang [ 'property-field_active' ], '' , 1 , 1 ], 'global' => [ $lang [ 'property-resource_type' ], '' , 1 , 0 ], 'title' => [ $lang [ 'property-title' ], '' , 0 , 1 ], 'type' => [ $lang [ 'property-field_type' ], '' , 0 , 1 ], 'linked_data_field' => [ $lang [ 'property-field_raw_edtf' ], '' , 0 , 1 ], 'name' => [ $lang [ 'property-shorthand_name' ], $lang [ 'information-shorthand_name' ], 0 , 1 ], 'required' => [ $lang [ 'property-required' ], '' , 1 , 1 ], 'order_by' => [ $lang [ 'property-order_by' ], '' , 0 , 0 ], 'keywords_index' => [ $lang [ 'property-index_this_field' ], $lang [ "information_index_warning" ] .

get_user_actions_recent()

Description Get recent user actions, optionally for all users. For use by action notifications cron job. the 'a' permission and the current script is not running from CLI then only the currently logged on user's actions will be returned Included columns are as per get_user_actions() - resourcerequest - array of resource requests - userrequest - array of user requests - resourcereview - array of resources to reviewdescription) Parameters Column Type Default Description $minutes int Return actions that were created in the last $minutes minutes $allusers bool Return actions for all users? If false, or if the current user does not have $userref; []; // Find all resources that have changed archive state in the given number of minutes ifis_int_loose$view_title_field Return array An array with the user id as the index and the following arrays of sub elements.

actions_filter_by_user()

Description Filter actions in the provided array to return only those applicable to the given user Parameters Column Type Default Description $actionuser int User ref to get actions for $actions array Array of actions as returned by get_user_actions_recent() func_get_args; $actions_resource_requests $actions_account_requests $actions_approve_hide_groups; Return array Subset of actions for the given user as would be provided by get_user_actions() Location include/action_functions.

generate_temp_download_key()

Description Generate a temporary download key for user. Used to enable temporary resource access to a file via download.php so that API can access resources after calling get_resource_path() Parameters Column Type Default Description $user int User ID $resource int Resource ID $size: string array'col' 'thm' && 'pre' $size string Download size to access.

validate_temp_download_key()

Description Validate the provided download key to authenticate a download or override an access check. Parameters Column Type Default Description $ref int Resource ID $keystring string Key string - includes a nonce prefix $size string Download size to access.

skip_scr_size_preview()

Description Determine if the scr size should be used for previews. When $resource_view_use_pre is true the scr size shouldn't be used. Where access is restricted and restricted access users can't access the scr size, the scr size shouldn't be used.

add_download_column()

Description Render the Download info for the resource tool (on view page) Parameters Column Type Default Description $ref int Resource ref $size_info array Preview size information $downloadthissize bool Should the size be downloadable or requested? $view_in_browser bool false Allow the size to be viewed directly in the browser Location include/render_functions.

api_get_daily_stat_summary()

Description Return a summary of daily statistics Parameters Column Type Default Description $days int 30 The number of days - note max 365 days as only the current and previous year's data is accessed.

render_resource_view_image()

Description Render image on view.php "access" - Resource access "edit_access" - Resource edit access Parameters Column Type Default Description $resource array Resource data $context array Array with following named elements Return void * Location include/render_functions.

get_resource_preview()

Description Get the largest available preview URL for the given resource and the given array of sizes Parameters Column Type Default Description $resource array Array of resource data from get_resource_data() or search results $sizes array [] Array of size IDs to look through, in order of size.

set_search_order_by()

Description Validate and set the order_by for the current search from the requested values passed to search_do() Parameters Column Type Default Description $search string $order_by string $sort: string $sort string Return string * Location include/search_functions.

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