Special Search Terms
Special search terms help users find content in a much more specific and controlled manner. Either through giving them extra tools to use or a prebuilt search.
Special Search Tools
You can extend your keyword searches by using the following tools:
Full String Matching
Putting your search into "" will help match a specific sequence of keywords rather than all of them in any order.
Example: "cat and dog" will match a resource containing "cat and dog" but not "dog and cat". Without the quote marks, both would match.
Adding an asterisk to a keyword will enable the wildcard function.
Example: searching for "cat*" will return matches for cat, catch, catamaran, and so on.
Specific field value(s) match
You can search only within a specific field by typing the shorthand name of the field, add a colon (ie. ":") and then the values you are looking for. It is usually used with fixed list fields.
Syntax: [field shorthand name]:[value[; value2; value3]]
Example - single value: You want to retrieve all resources that have the field Country set to United Kingdom. Searching for "country:united kingdom" in simple search will bring back those resources.
Example - multiple values: You want to retrieve all resources that have the field Country set to United Kingdom or Spain or even both. Searching for "country:united kingdom;spain" in simple search will bring back those resources.
Special searches enable the user to find content based upon special criteria without having to search within a particular field.
Special searches must come first in the string, and they should be able to be appended with qualifying keywords.
Displays selected number of last added resources.
Searches for Resources that have never been downloaded
Allows you to search for duplicate images within ResourceSpace.
This checks all images within the system so depending on your permissions you may not be able to see all the duplicate resources in the search results.
System Requirements: File_checksums configuration turned on.
Searches for resources within a specified collection.
Searches for resources that have been related to the resource with the supplied id.
RGB Colour Matching
Searches for pictures with a general colour grade similar to a given rgb colour.
Search by a colour key for images similar to it. This works much like soundex or the RGB colour matching but uses colour key formatting.
Display a list of all resources pending archive. This will apply normal filtering rules for permissions and group settings.
Finds user contributed resources that are currently pending review.
Displays all active resources contributed by a specified userid. There is a helpful option available in configuration to display the userid field on the user edit page.
Example: !contributions14 - User 14's contributions will be displayed.
Resources Not In Any Collections
Retrieves resources that have not been used in a collection. This is a system wide search on resources.
Resource ID List Search
Will retrieve a list of resources based on the provided resource refs.
Syntax: !list[refs colon separated]
Resources With No Preview
Retrieves resources that currently have no preview available.
Resources With Empty Field
Show Resources with no data in the specified field specified by the field ID. This will require access to the system setup to find out the field ID.
Resources with data in field
Show all resources that have data in the field specified. This will require access to the system setup to find out the field ID.