Resource tools


The Resource tools area of the resource view page allows you to download, view and request resource files as well as perform various actions such as adding to a collection or sharing. 

Resource downloads

  • Download
    This allows you to download the file. Depending on your system configuration and user permissions there may be a number of download options to provide different sizes and formats for the resource.
    Direct download is always available except when the system has been configured to require terms or download usage on download.
  • View
    Shows a preview of the image in full screen. This may appear as either a lightbox modal, which opens on the current page, or a new page which allows you to view the image on its own.
  • View in browser
    PDF and MP3 File types have the option to view the original file directly in your web browser, this also extends to alternative files. The file types are deliberately limited due to the security risks associated with displaying many file types in the browser e.g. malicious SVG files.

Resource actions

  • Add to collection
    Adds the resource to your current selected collection (open in the bottom collection bar)
  • Share
    Allows sharing of the resource with other users. See Sharing resources for more information.
  • Edit metadata
    Takes you to the resource editing page which provides resource modification and manipulation options. See Editing resources for more information.
  • Download metadata
    This allows you to download just the metadata for this file. Normally this will be output as a text file with colon separated key value pairs. Requires the $metadata_download config option to be enabled.
  • Delete
    Moves the resource from the Active to the Deleted state. Once in the Deleted state the resource remains accessible to those users with the necessary permissions. Administrators can revert the deletion to move the resource back to the Active state. If the resource is already in the Deleted state you will have the option to Delete Permanently, the resource will be irretrievably removed from the system. Depending on your system configuration you may be asked to input your password to confirm deletion.
  • Alternative files
    ResourceSpace is able to store multiple versions of a file as alternatives to the original resource. Different sizes or editions of videos or images can be stored as alternatives to give users more flexibility when working with resources. Use this option to manage those alternative files. See Alternative files for more information.
  • Lock/unlock
    Locking a resource prevents other users from editing it. Administrators can remove this lock if necessary. See Resource locking for more information
  • Replace file
    Replace the original file for this resource by uploading a new one, requires edit access and the 'c' or 'd' permission.
  • Upload preview image
    Upload a new image to use for previewing the resource, the original file is unaffected. File can only be in JPG format.
  • Log
    ResourceSpace keeps a log of resource activity such as edits, shares or downloads. Where these actions have been made there is a timestamp and record of the user who took the action.
  • Image tools
    This is a tool provided by the commonly used Transform plugin which comes as a base plugin with ResourceSpace. This allows an image to be cropped to show a selected area only, this section can then be downloaded or saved as an alternative file.