Create collections to easily store and share your arts & heritage digital assets
Let ResourceSpace curate your museum's digital assets
We know that in a museum or gallery environment, you’re processing, maintaining and cataloguing thousands of items for conservation and public consumption. But just because many of your artefacts may be ancient, doesn’t mean your systems have to be.
ResourceSpace is a leading DAM for museums, and other arts and heritage institutions to manage the vast array of digital content that is created when managing important collections. Whether you’re photographing stock for archiving, submitting condition reports, or creating images to exhibit online, you need Digital Asset Management software that can treat your assets as carefully as you do.
Seamlessly integrated with TMS, EMu, MuseumPlus & more
If you use a collection management system like The Museum System, EMu or MuseumPlus throughout your working day, you can now combine the systems you already rely on with ResourceSpace for unified transfers and syncing with your museum's Digital Asset Management system.
By using ResourceSpace in conjunction with your existing Collection Management System you’ll be able to immediately sync data from one system to another. ResourceSpace can connect your digital photograph or video of an item with the data related to that piece in the Collection Management System, automatically retrieving information such as its Object Name, Object Number, ID, Classification, etc – saving you time on manual input.
Integration with a wide variety of other systems is possible using our extensive developer API, and if you don't have the development resource in house our integration partners can help. ResourceSpace also integrates with wider CMS platforms, with built-in file integrity checks to ensure records remain accurate and consistent across systems.
The TMS link is probably the biggest and most valuable customisation that we’ve had because it’s saved us decades of cross cataloguing!
Features you’ll want to exhibit
Arts and heritage institutions like yours are responsible for a wide range of works and artefacts, meaning you’re producing and sharing a varied collection of related digital content. ResourceSpace supports museums by acting as your online hub for managing, storing and distributing the photographs, videos and documents related to your exhibits and library.
Powerful metadata tagging and advanced search – helping curators, researchers and volunteers instantly locate the right artefact, image, or record without trawling through folders
Key integrations designed specifically for Digital Asset Management systems for museums, including TMS, EMu, MuseumPlus, MONA & many more
Automatically sync rights, reproduction and object data within the DAM
Configure and customise the interface of the DAM for your museum's branding
Manage, review and approve user uploads
Digital condition reporting from any location
Provide secure external access to content
Open Source software for unlimited development potential
ResourceSpace streamlines the process of inventory condition reporting and allows you to carry out and submit this report digitally, transforming the way you assess and protect artefacts.
The intuitive interface makes it easy for non-technical staff and volunteers to log condition data, ensuring everyone can contribute to the preservation process with confidence.
We use it for condition reporting, and this is going to sound like a ResourceSpace commercial but the shareability has totally changed our world.
Because it’s so easy to share in ResourceSpace, either by email or in collections, and because we can access ResourceSpace off site, which is another new thing for us, our registrars will upload condition reports into ResourceSpace and then wherever they are in the world they can have access to them at any time.
They actually do these documents on an iPad now and then just upload them to ResourceSpace, so it’s amazing.
Preservation for future generations
Heritage collections aren’t just for today – they need to remain accessible for decades to come. ResourceSpace supports long-term archiving, ensuring catalogues, research data and digital reproductions are securely stored and protected for future generations.
Case study: The Ashmolean Museum
An example of an arts and heritage institution that has benefited from implementing ResourceSpace as its Digital Asset Management system is the Ashmolean Museum in Oxford.
The museum houses a vast collection of antiquities, including works of art and archaeological artefacts, and required a single source of truth for all of these objects and the digital assets that relate to them.
Following the implementation of ResourceSpace, any new and updated objects in the Ashmolean’s collection only need to be provided with one set of data thanks to the seamless integration with their collections management system, MuseumPlus.
For more information on how ResourceSpace streamlined The Ashmolean Museum's digital collection, read the full case study.
I can export hundreds of thousands of rows of data in the blink of an eye, and it runs perfectly each time… I exported 600,000 objects in 15 minutes–it’s really fast!
The ResourceSpace team is very transparent with their roadmap and they’re open to listening to customer feedback and implementing changes off the back of it.”
For full information on TMS and EMu integration, click here.
Arts & Heritage FAQs
Some of the most common things people ask about ResourceSpace.
Does ResourceSpace support high-resolution images and large files?
Yes. It’s built to handle high-resolution scans, exhibition photography, and rich multimedia files without performance issues.
How can museums share digital assets with researchers and the public?
Secure sharing options make it easy to collaborate externally.
Can ResourceSpace help track usage rights and copyrights?
Yes. Rights and consent metadata fields are available for each asset.
Does ResourceSpace integrate with collection management systems?
Yes. It integrates with cataloguing tools to maintain consistency and streamline workflows.
Is ResourceSpace easy for curators and archivists to use?
Absolutely. The system is designed to be intuitive for non-technical staff, with tailored training and support available.
ResourceSpace has become the centre point for almost all of our digital resources workflows, and we continue to find new ways to capitalise on features.
Kate Blanch
Data & Digital Resources, The Walters Art Museum
The team at ResourceSpace have been a joy to work with, helping us manage what could've been a really difficult transition every step of the way.
Tom Flynn
Picture Editor, Unicef
I've found it extremely easy, comfortable, simple and fast. We are extremely happy with the tool and their support.
Neelkant Pandhare
Senior Associate, Rainforest Alliance
ResourceSpace has empowered our staff to find and access the content they need independently while allowing us to keep centralised control of assets and metadata.
Barney Guiton
Content Manager, Disasters Emergency Committee
We've been really happy with the system - we couldn't be happier. It's user friendly, and everybody loves it.
Kendrin Geerdes
Senior Graphics Manager, TOMY
Having everything in one easy to search place has helped us do our jobs better and achieve our ambition of reaching and improving the lives of everyone affected by cancer.
Amy McCullough
Digital Library Co-ordinator, Macmillan Cancer Support
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