Versions

The major new features present in each version are listed below. The information appears in reverse chronological order. You can find a guide to upgrading your system in the Knowledge Base. If you need support or futher information about ResourceSpace Digital Asset Management software, please feel free to get in touch.


Version 10.2, 24th July 2023

Key:    Enabled by default    Requires configuration

ResourceSpace 10.2 introduces several key updates to enhance user experience and system functionality. These include native browser date field support, advanced API features, and animated GIF previews. The update also upgrades integration with OpenAI to support GPT-3.5 and GPT-4, more configurable system options, and PHP 8.2 compliance. Configuration options are also enhanced with user sorting options and system configuration search.

New functionality

Enhancements to existing functionality

  • A search field has been added to the System configuration page allowing you to search for config options and also filter by modified options. Show me
  • GIF files uploaded to ResourceSpace will now display their animations on the resource view page and in search results. Show me
  • The OpenAI GPT plugin has been upgraded to the latest chat completion API allowing the use of GPT-3.5-turbo and GPT-4 for faster processing of data.

Miscellaneous

  • A new config option has been added to the System configuration page allowing Terms and Conditions to be displayed before resources can be uploaded via an external upload share link. Show me
  • The default sort direction (Ascending or Descending) in search results can now be chosen on the User preferences page. Show me
  • All related resources in a collection can now be easily un-related via a new "Un-relate all resources in this collection" option in the Actions menu. Show me
  • The resource view page now has tabs for the Resource tools, Workflow actions and Download summary areas for a more compact layout. Show me
  • Many accessibiity improvements have been made to the system.
Version 10.1, 13th February 2023

Key:    Enabled by default    Requires configuration

With version 10.1 ResourceSpace can be configured to automatically process metadata using the powerful natural language processing capabilities of GPT-3. The upload functionality has been extended to support upload directly from Google Drive, Facebook, Instagram, OneDrive and many more. We continue to optimise search performance by utilising MySQL's built in free text search for very large text fields.

New functionality

  • Use AI to populate your metadata fields with our new OpenAI GPT-3 plugin. Simply configure a metadata field with a text prompt and the output will be stored on another field of your choosing. Show me
  • A new API Webhooks plugin will allow you to integrate in real-time with a third party system. With the press of a button data can be fetched from a third party API and added to the resource metadata.
  • The Uppy file uploader has been enhanced with the ability to upload directly from external sources such as Google Drive, Facebook, OneDrive and Instagram. This will be enabled automatically for our Cloud customers. Show me
  • You can now view the output of a report in the Search Results page, allowing you to perform actions on the resources returned.

Enhancements to existing functionality

Miscellaneous

  • An API function get_users_with_permission() has been added which returns all users with a given permission.
  • Accessibility improvements have been made to improve the experience for users of screen readers.
  • The method in which a resource was created (e.g. via the API, StaticSync or the web uploader) is now logged.
  • Only the first 500 characters of long text fields will be used for the basic search now; you can still use the Advanced Search page to perform a full text search on long text fields.
  • More columns from the resource table can be included in a CSV export with the config option $csv_export_add_data_fields.
  • The Google Analytics plugin has been updated to support Google Analytics 4. You can continue to use Universal Analytics until 1st July 2023.
Version 10.0, 14th September 2022

Key:    Enabled by default    Requires configuration

ResourceSpace 10.0 includes a significant upgrade to free-text metadata storage and search performance. Security has been enhanced by the use of prepared statements throughout the database code, and has also boosted performance. Furthermore, the user interface has been updated in several areas.

Enhancements to existing functionality

  • A significant overhaul of free text metadata storage, normalising the database, reducing index size and improving search performance. Show me
  • Completion of our work to port all SQL to use prepared statements, improving security and performance. Show me
  • Permission codes are now hidden from the user interface for simplicity. A new tool enables them to be copied between groups. Show me
  • Improved management of metadata tabs. Show me
  • The License Manager plugin now supports file uploads.
  • The License Manager and Consent Manager plugins now have specific access permissions rather than requiring administrator access.
  • The e-mail notification system has been overhauled so it's more consistent in terms of the order in which preferences apply.
  • The Google Vision plugin supports logo detection.
  • The ability for certain user groups to be notified of requests based on a metadata field value.

Aesthetic

  • The search result display has been improved with larger thumbnails and workflow icon overlay. Show me
  • It's now possible to upload a custom UI font. Show me
  • Simpler and more modern default colours. Tweaks to colour use throughout the UI.
  • Added "Powered by ResourceSpace" logo to the side bar when the default header logo is not used.
  • Updated Font Awesome to version 6.1.1 for improved icons.
  • Thumbnails are now possible in the search list view.

Miscellaneous

Version 9.8, 12th February 2022

Key:    Enabled by default    Requires configuration

Release 9.8 mainly focusses on security and performance, although a new feature is the ability to drag and drop to rearrange Featured Collections. A few aesthetic changes have also been made such as a change to the default font.

Enhancements to existing functionality

Aesthetic

  • The default font is now Montserrat.
  • Search for similar resources now has improved styling.

Miscellaneous

  • 7.2.5 is the new minimum supported version of PHP.
  • Prepared statements are now used to improve SQL performance and enhance security.
  • A new API call get_nodes() allows direct access to keyword nodes.
  • A filestore_sync utility script is provided for transferring a ResourceSpace installation with only web access to the remote system available (API key required).
  • Further enhancements to the merge_rs_systems tool for use when merging two ResourceSpace systems allowing for more complex keyword mappings.
Version 9.7, 29th October 2021

Key:    Enabled by default    Requires configuration

New functionality

  • Uppy replaces the previous file uploader PLUpload. A slicker and more modern uploader with future capability to allow direct uploads from Google Drive, Dropbox, Instagram, and screencast capability. Show me
  • A new Consent Manager plugin allows for centralised management of subject consent forms. Show me

Enhancements to existing functionality

Aesthetic

  • You can now select icons that are displayed on the search result thumbnails to denote the resource type. Show me
  • The options/filter bar above the search results now remains in place when scrolling through large result sets. Show me
  • The resource commenting function has been visually improved.

Miscellaneous

Version 9.6, 28th June 2021

Key:    Enabled by default    Requires configuration

New functionality

Enhancements to existing functionality

Aesthetic

  • Simplified the resource log display so details are hidden by default. The user can then click to show the details, such as the full details of the change to a metadata field.
  • When editing a resource the preview image remains in view in a new right hand panel as a reminder of which resource is being edited.
  • Improved the dash tile display with a shaded header and sizing to match the Featured Collection tiles.
  • Added paging, sorting and bulk actions to My Messages.

Miscellaneous

  • Removed the legacy batch local/ftp upload modes as those have been supplanted by in-browser uploads and StaticSync.
  • Removed e-mailing capability (Bulk Mail) as this has been supplanted by in-app user to user messaging.
  • Upgraded the password hashing algorithm to Argon2 (or BCrypt for older versions of PHP).
  • Searching for asterisk does a blank search, to avoid confusion for users used to systems that require an asterisk to return all results.
  • When writing comments it's possible to link to resources and collections via the 'r1234' or 'c1234' format.
Version 9.5, 12th March 2021

Key:    Enabled by default    Requires configuration

New functionality

  • You can now invite anyone to upload assets without creating an account for them using the new external upload shares. Show me
  • It's now possible to tag users, resources and collections when adding a resource comment. Resource commenting is enabled by default. Show me
  • Users now have a personal My Profile page where they can upload a photo and add a bio for other users to see. Show me

Enhancements to existing functionality

  • Any resource in the system, not just those under that branch path, can be selected as a featured collection background image. Show me
  • The ability to upload directly into newly created featured collections from the featured collection page itself (via the new upload tile).
  • Large reports are attached as CSV or ZIP attachments in subscription e-mails.
  • The ability to generate CSV metadata exports offline, which is useful for very large exports.
  • The Vimeo integration can now use a single account for all users.
  • The MuseumPlus plugin can now be configured to sync metadata from different module records.

Aesthetic

  • A new, simpler design for the login page. Show me
  • Removed "Manage my collections" from the collections bar. Auto-created collections such as those created during upload are hidden when not in use, removing clutter. Show me
  • The 'auto rotate' option is now a user preference rather than specified for each upload.

Miscellaneous

  • Several Javascript libraries have been updated for improved security.
Version 9.4, 11th November 2020

Key:    Enabled by default    Requires configuration

New functionality

  • You can now manage your offline jobs such as preview creation and bulk downloads. Show me
  • In the System Configuration area, the ability to request that search engines don't index the whole system, or just external shares.
  • The "sensitive image" plugin blurs images in results should metadata indicate sensitive content.

Enhancements to existing functionality

Aesthetic

  • Navigation menus are optionally displayed using a tile layout. Show me
  • When search result thumbnails are loading a colour is displayed in the place of the thumbnail, based on the mean image colour, giving a nicer appearance during loading.
  • Breadcrumbs are now displayed on most admin/system area pages for ease of navigation. Show me
  • In the English language, removed the "Manage" prefix from the links on the admin/system menus for simplification.

Miscellaneous

  • Dropped support for legacy versions of PHP and Internet Explorer, and dropped Flash video (FLV) support entirely for video playback as most browsers now block Flash by default.
  • Documentation across the software has been improved.
  • Errors can now be logged to a central server to assist with managing ResourceSpace installations at scale.
  • A new put_resource_data() API function for updating resource columns.
Version 9.3, 29th June 2020

Key:    Enabled by default    Requires configuration

New functionality

  • It's now possible to select and edit multiple resources without using a collection, and also download those selected resources directly. This greatly speeds up batch edit operations and makes it easy to download just a small number of files quickly. Show me
  • We've added locking and unlocking of resources to assist in environments where multiple users are working with resources. Show me
  • The new 'system_reset' plugin allows a rapid deletion of all data and files and restoration of configuration defaults.
  • The new 'video_timestamp_links' plugin automatically converts timestamps in metadata and comments into links to the appropriate point in the video.
  • Support for the Slovak language has been added, thanks to Peter Vilhan.

Enhancements to existing functionality

  • License management has been completely overhauled and is now enabled by default. It now allows centrally managed licenses each linked to multiple resources, and supports batch operations so you can quickly attach/detach large number of resources to/from a single license. Show me
  • The CSV upload function now allows for the updating of existing resource metadata. We also support the flexible mapping between CSV columns and fields. Show me
  • Google Vision integration for AI image tagging is now multilingual and can set tags in any language supported by Google Translate. Show me
  • Query caching has been used to significantly improve performance across the system.
  • We've added high level geotiles to ResourceSpace so that geolocation will work without access to tile servers, removing the dependency on third party systems for mapping.
  • The format chooser plugin now shows request links if a user has restricted access to certain sizes. Previously such sizes were not offered.
  • We've added the ability to search for resources that have a specific access level. Show me
  • The API has been extended so it's now possible to use parameter names when making API requests.
  • Analytics now supports printing.
  • The research request form can now be configured with custom fields.
  • The edit and derestrict filters can now use the same highly configurable filters as search.
  • We've added a new configuration option to allow search date drop downs to show years into the future.
  • It's now possible to export file checksums using the CSV export tool.

Aesthetic

  • We've improved the browse bar display, and added workflow icons.
  • The tile display has been enhanced with a gradient to improve visibility.
  • Resource tools now open in a modals, improving navigation.
  • Detailed technical error messages are hidden from users by default.
  • In the Plugin Manager, plugins now have an icon and title.
  • The layout on the resource view page changes automatically when viewing a portrait image, to make the best use of space.
  • Workflow actions now appear in the actions dropdown. Show me
  • To improve clarity, in the resource tools area, the 'Edit' action has been renamed to 'Edit metadata', and the 'Transform' action has been renamed to 'Image tools'.
  • Breadcrumbs / titles are now displayed above the search results providing some context. Show me
  • We've removed the dash tiles for Featured Collections, My Collections and Knowledge Base as these are duplicated in the header navigation.
  • There's a new option to show metadata fields full width on the view page without having to use a display template. Show me
Version 9.2, 27th February 2020  

We’ve been working with a user experience consultant and 9.2 has been developed to make ResourceSpace even more straightforward. We’ve included plenty of handy tricks and introduced functionality to make processes smooth and intuitive. No major changes in this release - just lots of little ones to make life easier.

Key:    Enabled by default    Requires configuration

New functionality

  • The ability to undo collection changes in the event that resources are accidentally removed from or added to a collection.
  • A new function allowing ResourceSpace configuration to be downloaded for remote diagnostics.
  • A new option to allow the preview image for an alternative file to be used as the main preview image.
  • The option to set a per-user download limit.
  • A new tool to merge two ResourceSpace systems.
  • Support for a dual connection mode whereby many database operations are carried out with read only access only, improving security.

Enhancements to existing functionality

  • An enhancement to our Adobe integration - PSD and INDD files can be uploaded back to ResourceSpace after editing.
  • An extension to the batch revert functionality so that the workflow/archive state of a resource can now be reverted also.
  • The ability to disable a field - it shows as strikethrough in the field list. Furthermore as a precaution fields cannot be deleted until they have first been disabled.
  • A new "search by orientation" function on Advanced Search.
  • It's no longer possible to delete fields that have been configured to be used for core functions.
  • A new $filestore_evenspread configuration option evenly distribute the files on disk making it easier to divide storage among volumes.

Aesthetic

  • The action bar with the "Save" and paging function is now fixed to the bottom of the screen on the Advanced Search and Edit pages meaning it's readily available without scrolling.
  • Dash tiles now have an edit/delete tool bar that appears on hover, matching the way that Featured Collection tiles work.
  • The "Search results" link in the header is always present for consistency. It's greyed out when there isn't an active search.
  • "My Collection" is now named "Default Collection" to avoid confusion, as users can have many personal collections.
  • The search bar has been simplified with no title and help text. A search icon makes it obvious that this is the search bar.
  • Added new icons to the default workflow states in My Contributions to make this page more clear.
  • Most downloads now start without moving the user to a separate 'downloading' page.
  • The icon for collections has been changed to avoid confusion with the icon for search thumbnails.
  • Simplification of the collections bar.
Version 9.1, 4th October 2019

Version 9.1 continues our UI enhancements, making ResourceSpace easier to work with. Adobe integration means there's no need to use a separate browser window to open resources in your production environment.

Key:    Enabled by default    Requires configuration

New functionality

  • Adobe integration - browse ResourceSpace from InDesign and Photoshop and import assets - no need for a separate browser window or separate download and import steps.
  • Checksum verification - preservation/integrity tools to ensure files are unchanged on disk.
  • MuseumPlus integration so metadata from MuseumPlus can be automatically synchronised with relevant resources in ResourceSpace.
  • The new vm2rs plugin allows remote Vimeo videos to be shown on the resource view page. Show full video previews without using local storage.

Enhancements to existing functionality

  • Contextual help - pages now contain relevant links to the Knowledge Base.
  • The TMS plugin now has the ability to synchronise from multiple TMS modules.
  • Read only metadata fields - to prevent writing certain fields to the file on download.
  • Added the ability to add descriptions to collections.
  • The IIIF API support now also supports image tile creation.
  • Dates and times can now be displayed using the user's local timezone (system wide option and user preference)
  • Dropping files from your system directly on to search results will give you the option of uploading those files (similar to the existing "upload here" function).
  • The batch replace feature can now work in offline mode allowing more configuration such as operation within a collection or for a range of resource IDs.

Aesthetic

  • The upload area has been restyled and simplified.
  • The navigation bar links now have icons.
  • The navigation "home" link has been renamed "dash" to better represent its function.
  • The "upload" link is over to the right and more prominent.
  • Many stylistic improvements to enhance legibility and layout.
Version 9.0, 15th April 2019  

Version 9.0 is a significant upgrade with major improvements to how resources are found (via the new browse bar), managed (via direct editing of search results), and secured (via a new search filter builder).

Key:    Enabled by default    Requires configuration

New functionality

  • A new Browse Bar allows browsing of content by tag / featured collection / workflow state via a slide-out panel on the left displaying a folder structure.
  • A new, more intuitive interface for search filter configuration making it easy to restrict searches on a user group basis.
  • Upload here functionality allows upload directly to a search result set, with metadata mirroring the search result criteria.
  • A new 'Upgrade available' dash tile shown only to Admins and Super Admins when new ResourceSpace version is available.
  • A new ResourceBot plugin integrates the Chat Bot functionality from the main ResourceSpace website for in-line assistance and will be extended with training programmes soon.

Enhancements to existing functionality

  • It's now possible to edit all the resources matching in a search result set making metadata management more straightforward - there's no need to add the results to a new collection first.
  • When using the edit function on an entire collection (batch edit) a new option allows data migration from a different field, aiding with metadata schema revision.
  • New functionality to assist with reordering large lists of metadata keywords for fixed list and category field types, including a position indicator and the option to move a keyword to a new position numerically.
  • It's now easy to set background (wallpaper) images for the login page, home page and featured collections page from the same screen. Additionally, both the login screen and featured collections page support animated slideshows. It's also possible to re-crop existing slides without having to select the original resource again.
  • Users can now view all the workflow states in their 'My contributions' area.
  • It's now possible to set which workflow states appear in the main search, in addition to the live state.
  • The Google Vision AI image recognition support now includes the capability to extract facial data. This can be used to trigger additional metadata entry when faces are detected in uploaded images, assisting compliance with legislation such as GDPR.
  • The Google Vision integration now supports the ability to reprocess a specific collection.
  • Several of the slower processes can now be executed offline, such as preview generation and large zip downloads.
  • The workflow state of a resource can now be used as a criteria for restricting access to higher resolution downloads.
  • A new configuration option automatically disables inactive users after a defined period.

Aesthetic

  • Several enhancements to the responsive mode used for mobiles/tablets to improve layout.

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