Versions

The major new features present in each version are listed below. The information appears in reverse chronological order. If you need support or futher information about ResourceSpace Digital Asset Management software, please feel free to get in touch.


Version 9.4, 11th November 2020

Key:    Enabled by default    Requires configuration

New functionality

  • You can now manage your offline jobs such as preview creation and bulk downloads. Show me
  • In the System Configuration area, the ability to request that search engines don't index the whole system, or just external shares.
  • The "sensitive image" plugin blurs images in results should metadata indicate sensitive content.

Enhancements to existing functionality

Aesthetic

  • Navigation menus are optionally displayed using a tile layout. Show me
  • When search result thumbnails are loading a colour is displayed in the place of the thumbnail, based on the mean image colour, giving a nicer appearance during loading.
  • Breadcrumbs are now displayed on most admin/system area pages for ease of navigation. Show me
  • In the English language, removed the "Manage" prefix from the links on the admin/system menus for simplification.

Miscellaneous

  • Dropped support for legacy versions of PHP and Internet Explorer, and dropped Flash video (FLV) support entirely for video playback as most browsers now block Flash by default.
  • Documentation across the software has been improved.
  • Errors can now be logged to a central server to assist with managing ResourceSpace installations at scale.
  • A new put_resource_data() API function for updating resource columns.
Version 9.3, 29th June 2020

Key:    Enabled by default    Requires configuration

New functionality

  • It's now possible to select and edit multiple resources without using a collection, and also download those selected resources directly. This greatly speeds up batch edit operations and makes it easy to download just a small number of files quickly. Show me
  • We've added locking and unlocking of resources to assist in environments where multiple users are working with resources. Show me
  • The new 'system_reset' plugin allows a rapid deletion of all data and files and restoration of configuration defaults.
  • The new 'video_timestamp_links' plugin automatically converts timestamps in metadata and comments into links to the appropriate point in the video.
  • Support for the Slovak language has been added, thanks to Peter Vilhan.

Enhancements to existing functionality

  • License management has been completely overhauled and is now enabled by default. It now allows centrally managed licenses each linked to multiple resources, and supports batch operations so you can quickly attach/detach large number of resources to/from a single license. Show me
  • The CSV upload function now allows for the updating of existing resource metadata. We also support the flexible mapping between CSV columns and fields. Show me
  • Google Vision integration for AI image tagging is now multilingual and can set tags in any language supported by Google Translate. Show me
  • Query caching has been used to significantly improve performance across the system.
  • We've added high level geotiles to ResourceSpace so that geolocation will work without access to tile servers, removing the dependency on third party systems for mapping.
  • The format chooser plugin now shows request links if a user has restricted access to certain sizes. Previously such sizes were not offered.
  • We've added the ability to search for resources that have a specific access level. Show me
  • The API has been extended so it's now possible to use parameter names when making API requests.
  • Analytics now supports printing.
  • The research request form can now be configured with custom fields.
  • The edit and derestrict filters can now use the same highly configurable filters as search.
  • We've added a new configuration option to allow search date drop downs to show years into the future.
  • It's now possible to export file checksums using the CSV export tool.

Aesthetic

  • We've improved the browse bar display, and added workflow icons.
  • The tile display has been enhanced with a gradient to improve visibility.
  • Resource tools now open in a modals, improving navigation.
  • Detailed technical error messages are hidden from users by default.
  • In the Plugin Manager, plugins now have an icon and title.
  • The layout on the resource view page changes automatically when viewing a portrait image, to make the best use of space.
  • Workflow actions now appear in the actions dropdown. Show me
  • To improve clarity, in the resource tools area, the 'Edit' action has been renamed to 'Edit metadata', and the 'Transform' action has been renamed to 'Image tools'.
  • Breadcrumbs / titles are now displayed above the search results providing some context. Show me
  • We've removed the dash tiles for Featured Collections, My Collections and Knowledge Base as these are duplicated in the header navigation.
  • There's a new option to show metadata fields full width on the view page without having to use a display template. Show me
Version 9.2, 27th February 2020  

We’ve been working with a user experience consultant and 9.2 has been developed to make ResourceSpace even more straightforward. We’ve included plenty of handy tricks and introduced functionality to make processes smooth and intuitive. No major changes in this release - just lots of little ones to make life easier.

Key:    Enabled by default    Requires configuration

New functionality

  • The ability to undo collection changes in the event that resources are accidentally removed from or added to a collection.
  • A new function allowing ResourceSpace configuration to be downloaded for remote diagnostics.
  • A new option to allow the preview image for an alternative file to be used as the main preview image.
  • The option to set a per-user download limit.
  • A new tool to merge two ResourceSpace systems.
  • Support for a dual connection mode whereby many database operations are carried out with read only access only, improving security.

Enhancements to existing functionality

  • An enhancement to our Adobe integration - PSD and INDD files can be uploaded back to ResourceSpace after editing.
  • An extension to the batch revert functionality so that the workflow/archive state of a resource can now be reverted also.
  • The ability to disable a field - it shows as strikethrough in the field list. Furthermore as a precaution fields cannot be deleted until they have first been disabled.
  • A new "search by orientation" function on Advanced Search.
  • It's no longer possible to delete fields that have been configured to be used for core functions.
  • A new $filestore_evenspread configuration option evenly distribute the files on disk making it easier to divide storage among volumes.

Aesthetic

  • The action bar with the "Save" and paging function is now fixed to the bottom of the screen on the Advanced Search and Edit pages meaning it's readily available without scrolling.
  • Dash tiles now have an edit/delete tool bar that appears on hover, matching the way that Featured Collection tiles work.
  • The "Search results" link in the header is always present for consistency. It's greyed out when there isn't an active search.
  • "My Collection" is now named "Default Collection" to avoid confusion, as users can have many personal collections.
  • The search bar has been simplified with no title and help text. A search icon makes it obvious that this is the search bar.
  • Added new icons to the default workflow states in My Contributions to make this page more clear.
  • Most downloads now start without moving the user to a separate 'downloading' page.
  • The icon for collections has been changed to avoid confusion with the icon for search thumbnails.
  • Simplification of the collections bar.
Version 9.1, 4th October 2019

Version 9.1 continues our UI enhancements, making ResourceSpace easier to work with. Adobe integration means there's no need to use a separate browser window to open resources in your production environment.

Key:    Enabled by default    Requires configuration

New functionality

  • Adobe integration - browse ResourceSpace from InDesign and Photoshop and import assets - no need for a separate browser window or separate download and import steps.
  • Checksum verification - preservation/integrity tools to ensure files are unchanged on disk.
  • MuseumPlus integration so metadata from MuseumPlus can be automatically synchronised with relevant resources in ResourceSpace.
  • The new vm2rs plugin allows remote Vimeo videos to be shown on the resource view page. Show full video previews without using local storage.

Enhancements to existing functionality

  • Contextual help - pages now contain relevant links to the Knowledge Base.
  • The TMS plugin now has the ability to synchronise from multiple TMS modules.
  • Read only metadata fields - to prevent writing certain fields to the file on download.
  • Added the ability to add descriptions to collections.
  • The IIIF API support now also supports image tile creation.
  • Dates and times can now be displayed using the user's local timezone (system wide option and user preference)
  • Dropping files from your system directly on to search results will give you the option of uploading those files (similar to the existing "upload here" function).
  • The batch replace feature can now work in offline mode allowing more configuration such as operation within a collection or for a range of resource IDs.

Aesthetic

  • The upload area has been restyled and simplified.
  • The navigation bar links now have icons.
  • The navigation "home" link has been renamed "dash" to better represent its function.
  • The "upload" link is over to the right and more prominent.
  • Many stylistic improvements to enhance legibility and layout.
Version 9.0, 15th April 2019  

Version 9.0 is a significant upgrade with major improvements to how resources are found (via the new browse bar), managed (via direct editing of search results), and secured (via a new search filter builder).

Key:    Enabled by default    Requires configuration

New functionality

  • A new Browse Bar allows browsing of content by tag / featured collection / workflow state via a slide-out panel on the left displaying a folder structure.
  • A new, more intuitive interface for search filter configuration making it easy to restrict searches on a user group basis.
  • Upload here functionality allows upload directly to a search result set, with metadata mirroring the search result criteria.
  • A new 'Upgrade available' dash tile shown only to Admins and Super Admins when new ResourceSpace version is available.
  • A new ResourceBot plugin integrates the Chat Bot functionality from the main ResourceSpace website for in-line assistance and will be extended with training programmes soon.

Enhancements to existing functionality

  • It's now possible to edit all the resources matching in a search result set making metadata management more straightforward - there's no need to add the results to a new collection first.
  • When using the edit function on an entire collection (batch edit) a new option allows data migration from a different field, aiding with metadata schema revision.
  • New functionality to assist with reordering large lists of metadata keywords for fixed list and category field types, including a position indicator and the option to move a keyword to a new position numerically.
  • It's now easy to set background (wallpaper) images for the login page, home page and featured collections page from the same screen. Additionally, both the login screen and featured collections page support animated slideshows. It's also possible to re-crop existing slides without having to select the original resource again.
  • Users can now view all the workflow states in their 'My contributions' area.
  • It's now possible to set which workflow states appear in the main search, in addition to the live state.
  • The Google Vision AI image recognition support now includes the capability to extract facial data. This can be used to trigger additional metadata entry when faces are detected in uploaded images, assisting compliance with legislation such as GDPR.
  • The Google Vision integration now supports the ability to reprocess a specific collection.
  • Several of the slower processes can now be executed offline, such as preview generation and large zip downloads.
  • The workflow state of a resource can now be used as a criteria for restricting access to higher resolution downloads.
  • A new configuration option automatically disables inactive users after a defined period.

Aesthetic

  • Several enhancements to the responsive mode used for mobiles/tablets to improve layout.
Version 8.6, 18th September 2018

Key:    Enabled by default    Requires configuration

New functionality

  • The image_banks plugin allows stock image galleries to be searched from within ResourceSpace. Assets found can be downloaded to the ResourceSpace system for reuse. For this initial release, Pixabay is supported, with more to follow in version 9.0.
  • The API test tool allows developers to try API commands prior to inclusion in their projects, meaning integrating with ResourceSpace is now easier than ever.
  • During upload, file processing can optionally be passed to an offline job queue so the upload proceeds more quickly and the user can get to work without having to wait for preview processing.
  • A new cookies_notification plugin shows a cookie consent message in the header. Optionally, consent is required before the user can proceed to use the system. We have also added a consent request to the user registration form. These features together build on similar features in the last release and aid organisations with GDPR compliance.
  • An optional new PDF viewer with the ability to browse the full PDF document in-browser and search for text within it.

Enhancements to existing functionality

  • Several simplifications to the installation page to streamline system setup.
  • The session_autologout option is now enabled by default for improved security out of the box.
  • Added the new API function api_resource_log_last_rows() allowing recent updates to ResourceSpace to be polled remotely.
  • Added the metadata field option 'Include in CSV export' which can be used to remove unwanted data from CSV metadata exports.
  • CSRF protection is now enabled by default.
  • Added the capability to process existing images with Google Cloud Vision to leverage AI for your existing assets.
  • A new option to use single slideshow image for all of the Featured Collection pages, instead of an image from within each collection.
  • The SimpleSAML plugin now has the ability to 'adopt' existing ResourceSpace user accounts with matching emails, and also has the ability to authorise users based on an extra assertion received from the IdP. This is useful for situations when not everyone with a SSO account should have access to ResourceSpace.
  • Added the ability to specify custom contact sheet sizes.

Aesthetic

  • Multiple style changes to modernise the UI.
  • Colour pickers for text, dash tiles, simple search and the collection bar.
  • Simplified the top user/admin menu links - icons with no text. Log out function moved to the bottom of the user menu. The current user's name is moved to top of user menu.
  • Added the ability to select the font in System Configuration.
  • Removed the ASC/DESC dropdown for result ordering and made the icon clickable (more intuitive).
  • Show the resource count when editing keywords for a fixed list metadata field - you can see how many resources your changes will affect.
  • The resource type icons optionally displayed on the search thumbnails now use FontAwesome icons.
  • A wider preview image and improved layout for the resource view panel.
Version 8.5, 15th May 2018

Key:    Enabled by default    Requires configuration

New functionality

  • The ability to specify via a new option which metadata fields may contain personal data, and a new personal data export tool, to assist organisations with GDPR compliance.
  • Video bookend capability - add an image to the beginning and end of a video when downloading.
  • New winauth plugin allows sign in using Windows Integrated Authentication.
  • Added initial baseline capability for the IIIF API.
  • Publishing of resources from ResourceSpace directly to Falcon.io.

Enhancements to existing functionality

  • New installations will now use MP4 for video previews by default, removing the dependency on the Flash plugin.
  • Security enhancements - improved CSRF and CORS protection.
  • A new option when transforming images that allows user to select from preset quality settings, and another option to force that the transformed file uses the sRGB profile.
  • Related resources can be shown either in a table or as thumbnails.
  • It is now possible to configure which social media sharing links to show when sharing resources.

Aesthetic

  • Improved the UI of the antivirus plugin, providing styled alerts if file is unsafe.
  • The category tree field type now displays in a model when accessed from the simple search bar.
  • The Plugin Manager has been updated with improved categorisation and search capability.
Version 8.4, 12th January 2018

Key:    Enabled by default    Requires configuration

New functionality

  • New Google VR View plugin enables viewing of panoramic images directly from the resource view page.

Enhancements to existing functionality

  • An upgrade to the Video Tracks plugin adding the ability to generate custom video formats for the original file without needing any alternatives or subtitles. The user can choose to transcode in real time or add to the job queue when downloading.
  • Added the ability to upload an original file and its alternatives in one batch.
  • Faster metadata entry via a new option to lock metadata fields to use for subsequent resources during upload, in the 'Upload then edit' mode.
  • The ability to save data for all subsequent resources using the Save and auto-next button.
  • Staticsync file ingest improvement - the ability to allow admins to specify the exact folders that need to be ingested.

Aesthetic

  • Minor UI tweaks to modernise the interface. Removed superfluous dividing rule lines. Removed labels from the search header and made the options more obvious. Improved layout for the dash tile builder by including the preview at the top. Small icon that indicates sort order above results.
Version 8.3, 26 October 2017

Key:    Enabled by default    Requires configuration

New functionality

  • Watched searches - users can subscribe to particular searches and be notified of new matches
  • Advanced workflow plugin allows configurable workflow states and actions enabling implementation of complex content workflows
  • Google OAuth plugin provides the ability to log in to ResourceSpace using Google accounts
  • Antivirus plugin allows scanning of files on upload. Option to move to quarantine or permanently delete the infected file
  • Ability to share resources to social media via an external share (Facebook, Twitter and LinkedIn)
  • Support for FITS (File Information Tool Set) - an alternative to ExifTool. Adds the ability to extract more technical metadata from files

Enhancements to existing functionality

  • Revamped the Featured Collections area to improve usability. Includes styling changes, the option to use background images, direct editing capability, Featured Collection dash tiles, and the ability create new categories directly from the Featured Collections folder
  • Allow user selection of binary (KiB, MiB, GiB) or decimal mode (KB, MB, GB) for file size byte prefixes
  • New analytics selection mode - break down results by resource type
  • Added ability to select the speed tagging field on the system configuration page
  • A new double width dash tile option

Aesthetic

  • Updated the styling of forms and resource results to simplify and modernise the look/feel across the system
  • Better navigation layout for mobile devices
Version 8.2, 6 September 2017

Key:    Enabled by default    Requires configuration

New functionality

  • Facial recognition capability using OpenCV
  • Added HLS video preview support using videojs-contrib-hls

Enhancements to existing functionality

  • Revamped the annotation capability - now can be based on fixed list fields
  • Added option to user groups so that they can inherit permissions and config overrides from parent groups
  • Options to add field names to contact sheets and to create contact sheet field templates instead of manual field selection
  • Ability to run MySQL over secure connections
  • Adding the capability of downloading previously uploaded files that have been replaced via the resource log
  • Option to allow changing of the 'created by' special field

Aesthetic

  • Major update to result display. Removed use of tables, simplified HTML. Panels scale depending on number of display fields set. Dropped the small thumbs view, made the xlthumbs view use the strip display to focus on the image itself.
  • Styling changes to forms across the system - simpler / more modern
  • System configuration option for uploading a favicon (bookmarks bar icon / tab icon)
  • Improved loading box image display
Version 8.1, 30 March 2017
  • Added Google Vision API integration plugin - automatic image recognition and tagging.
  • New 'My Actions' area. All the tasks requiring your attention, in one place.
  • Added a new date range type field with EDTF support.
  • Streaming .TAR file collection downloads for super-fast batch downloading.
  • "Widget mode" for PLUpload on by default - improved uploader display with thumbnails.
  • Resolution selection capability for videoJS.
  • The ability to have language placeholders in metadata display templates.
  • Keyword stemming enabled by default for new installations.
  • "Upload then edit" mode presents the user with the upload box first rather than the metadata entry page. A temporary collection is used for uploads as a holding place prior to submission.
  • Pill-like display for selected keywords.
  • Cryptographically secure and longer keys generated by default for api, scramble, spider keys.
  • Improved EMu integration - the ability to synchronise EMu with ResourceSpace in a master-slave relationship with the ability to also pull in media files as either original file (upon creation of the resource) or as alternative files (when updating existing resources).
  • Added the capability to remove user custom access from the resource share page.
  • API: Added the ability to create a resource, upload a file and add metadata in a single API call.
  • API: Allow an array of resource IDs to be passed as an argument in order to reduce number of calls to the API for getting the resource path of a batch of resources.
  • Many more minor optimisations.
Version 8.0, 30 January 2017
  • A restructuring of the database to hugely reduce storage volume and speed up search by normalising storage/indexing using data "nodes".
  • Several UI enhancements including improved display and simplification of HTML
  • Extension of the SimpleSAML integration with several new options
  • Manage metadata field options now has paging functionality
  • New image rotate and recreate previews tool for alternative files
  • Added x-frame-options header for improved defense against XSS attacks. Set to DENY by default but can be amended in config.php if required.
  • UI enhancement - "strip" display view that uses images alone and scales the row height so the images fill the full width
  • UI enhancement - standardised the code by dropping the $slimheader configuration option and made that display mode the default. Added header size options to system configuration page for improved in-app customisation. The 'large' option has a layout that micmicks the legacy header layout for compatibility
  • UI enhancement - the ability to change the header link colour from the System Configuration page
  • UI enhancement - added WorkSans font to replace remotely loaded Ubuntu font. In line with new logo
  • UI enhancement - resource tools icons now in the collection bar; appear only when hovering over
  • UI enhancement - standardise header between edit and view pages when in a modal.
  • TMS integration enhancement - allow preview images created by ResourceSpace to be inserted back into TMS
  • Better alternative file management with checkboxes for deleting alternative files, with shift-click and check all
  • Google Analytics plugin for quick and easy integration
  • Confirmation box before relating all resources in a collection
  • Added the capability for numerical field constraints
  • New installs by default have the new "tiled" Featured Collections layout.
  • Added resource_usage plugin
  • DOI integration plugin (see doi.org)
  • "File System Template" feature allows resources under a certain ID number to be sourced from an alternative filestore, and be readonly. Useful for demo / template systems that are supplier with read only core assets
  • The responsive functionality is no longer a plugin and is part of the base code
  • View full site functionality included in the footer when responsive is active to allow users to use the full site version even on a smaller screen device
  • An update to the action_dates plugin to allow ResourceSpace to move resources to a specified state instead of deleting them
  • Cleanup: removed deprecated API plugins
  • Cleanup: removed deprecated 'legacy actions' plugin that implemented the old non-dropdown actions links
  • Cleanup: removed old colour plugins as colour settings are control via in-app configuration now
  • Several minor bug fixes and other enhancements
Version 7.9, 16 September 2016
  • New and improved API, API v2 - a new simpler REST based API using user-based private keys and signed queries for increased security. Existing built in functions are wrapped and exposed via the API. See the Knowledge Base for full documentation.
  • Improved the default metadata fields to include some generic checkbox lists.
  • Contact sheets much more configurable with template support.
  • Retina Mode uses higher resolution images for thumbnails and previews, intended for high resolution displays such as Macs and tablets. Enabled in User Preferences.
  • KE Emu databases integration. Based on IRNs and a mapping ResourceSpace is able to pull in data from EMu databases.
  • Improved setup process handles required fields better using the 'required' attribute. If the provided username already exists, the password is updated, rather than an error being generated.
  • Live video preview by hovering over search thumbnails.
  • Flickr integration updated to allow for upload sizes to be selected.
  • $alt_files_visible_when_restricted config option, on by default, makes alternative files visible (but not downloadable) when resource access is restricted. The user may then request access as for other resource sizes.
  • New option $collection_block_restypes. Resource types specified in this array cannot be added to a collection. Will not affect existing resources in collections
  • Option to not enable the Google Maps layer. Google Maps layer disabled by default.
  • Several fixes for PHP 7 compatibility.
  • Performance improvements for special searches.
Interim release 7.8, 15 July 2016
  • Various minor bug fixes relating to mapping, terms on download, legacy styling.
Version 7.8, 17 June 2016
  • User interface update including Font Awesome icons and several other visual improvements.
  • New functionality to assist with geolocating collections.
  • Added the simpleldap plugin to base for improved LDAP support.
  • Added the simplesaml plugin to allow SSO from SAML2 based IDPs e.g. ADFS, Shibboleth, OpenAM, OneLogin.
  • Dynamic sizing when embedding a slide show.
  • New $default_to_first_node_for_fields option allows the first node to be the default for dropdowns.
  • Ability to change the header background colour on the System Configuration page.
  • Customisable dash tile backgrounds using new colour picker.
  • Introduction of expandable "More" / collapsible "Less" link for large resource log entries.
  • The resource log now stores output from the various transcoding processes.
  • New $themes_simple_images configuration option to show images on featured collection and featured collection category tiles if $themes_simple_view is enabled
  • Option to send bulk email and message at once
  • Unit test framework.
  • The ability to choose whether user wants to write metadata on download.
  • Import / export metadata field options capability.
  • ARW support based on the embedded thumbnail in the raw file.
  • Several minor enhancements and bug fixes.
Version 7.7, 15 April 2016
  • Media search function allows searching by height/width/size/extension of attached media on Advanced Search page.
  • Dash tiles can now be pushed to specific user groups.
  • Publish to Vimeo plugin
  • New "push metadata" option when relating resources. When relating a resource of a type that has this flag set, the metadata for the resource will show on the parent resource's view page. Useful for linking to 'core metadata' from another resource, e.g. linking a photo of a person to a 'person' resource record containing their details.
  • New "video_tracks" plugin allows custom video to be created using alternative audio/subtitles. Alternative SRT files are automatically converted to VTT for use with VideoJS. Includes a new job queue system we will build on in future releases for transcoding and other intensive operations.
  • Added the ability to select a colour for dash tiles.
  • Option to view external shares in the 'logged in' mode when viewed by a user that is logged in.
  • Conditional functionality via [%if var is set%]...[%endif%] sections in PDF templates
  • Config option that adds an extra column on the CSV file when exporting metadata to show the URL to the original file
  • Ability to hide the bottom Home/About/Contact navigation links. Hidden by default now as these are in the header.
  • Streamlined the installation process - fewer fields required.
  • Watermarks are now more configurable with the ability to center/align.
  • Support for alternative files when using staticsync.
  • New "$search_includes_resources" config option allows resources to be excluded from search results, so search results contain only collections. Useful in some cases where collections are the primary focus.
Version 7.6, 15 February 2016
  • Moved Team Centre link to the right and recapitalised. Now opens in a new modal. System also opens in a modal.
  • The 'current user' list on Team Centre has been moved to the manage users page.
  • Added the Manage Slideshow function - super admins can now change slideshow images through interface and add or replace using transform plugin using add new and replace buttons.
  • 'csv_user_import' plugin which allows batch user creation based on a csv file
  • Introduction of search fitler override for users which overrides any inherited search filters from default config/config/group.
  • OCRstream plugin, a wrapper for tesseract OCR.
  • Help now shows in a modal. "Help & Advice" is now "Knowledge Base" and embeds the main ResourceSpace site's content.
  • Added new $user_pref_daily_digest option which will send users a summary of all unread system notifications from the last 24 hours.
  • First phase of replacing email notifications with system notifications where appropriate e.g. for account requests, approved resources
  • Admin username & password on setup page. These credentials will be for the first user of the system.
  • Transform plugin is now enabled by default as it is always used to manupulate slideshow images.
  • '$file_upload_block_duplicates' option prevents upload of duplicate files. Requires $file_checksums=true.
  • '$static_slideshow_image' option. Home page will show a single randomly selected image from the available images on each reload.
  • Allow internal preview sizes to be editable with new config internal_preview_sizes_editable. Code includes removing the option to delete the size if it's used internally.
  • Advanced search may now be restricted by "Contributed by". Also changes made to user selector to allow for single user selection.
  • Option to lock the system down to prevent PHP and SQL entry even for super admin - useful for multi-tennant systems.
  • Added options to prevent notification message pop ups and to mark notifications as unread.
  • The ability to set the administrator's full name and e-mail on the initial setup page.
  • Clicking on messages from 'My Messages' will now open them in a modal so they can be seen more clearly.
  • Added new '$login_background' option. Uses the first image from slideshow as the background to the login/account request/password reminder pages.
  • User uploaded plugins now go in tothe /filestore/plugins/ folder.
  • Added new 'conditional_terms' plugin. Enables terms to be displayed at download based on a simple field metadata value condition
  • Data only resource types and metadata PDF generation based on templates.
Version 7.5, 15 December 2015
  • Nodes work phase 1. Metadata field options are now stored in a new 'node' table and managed using a new page rather than a text box. Data storage and indexing are at this point unchanged - that work takes place in nodes phase 2 for the next release.
  • Added the version control plugin from the ResourceSpace Enterprise programme.
  • New activity log, logging of most user actions, not just resource actions.
  • The ability to change the logo from the System Configuration page.
  • My Account now opens in a drop-down menu.
  • Use VideoJS HTML5 player for mp3 previews.
  • Added WordPress SSO plugin - use WordPress for user authentication.
  • You can now store originals in a separate location within the filestore using $originals_separate_storage (off by default).
  • Ability to edit plugin text strings from Manage Content.
  • A new option to prepend wildcard to keyword when we always apply wildcards to a search.
  • Added support for search superaggregation - an experimental performance improvement, off by default.
  • When searching in Manage Content, show language and user group columns, as these entries are expanded out when searching.
  • Improved the terms and conditions acceptance by having a tick box which is more typical and means there is no need for a 'I decline' path.
  • Added theme breadcrumbs, also added to search page if not already using $search_titles.
  • Added a new CSS class 'current' to header links with updated default styling so the current section is highlighted.
  • New field type 'warning message'. When text is entered, a warning message appears on the resource view page and the download is initially disabled, in a similar fashion to expiry date fields.
  • A new System Performance page to help assess performance of various installations and identify issues.
  • Added the resource_tools_compact plugin. Alternative resource view page styling with concertina functionality for resource tools and metadata.
  • Added the tms_link plugin. Allows data to be extracted from TMS (The Museum System) via direct database connection.
Version 7.4, 15 October 2015
  • In-software messaging functionality using a pill count notification system and a messaging inbox on My Account. The Bulk Mail function has been extended to support sending of internal messages as an alternative to e-mail.
  • New User Preferences functionality in My Account gives users control over basic configuration.
  • New System Configuration functionality in System allows some common configuration options to be altered from within the software itself.
  • The news plugin updated to be in line with the recent style changes.
  • New 'yt2rs' plugin allows the addition of YouTube videos to ResourceSpace.
  • A new "simple view" for featured collection categories using basic tiles wih no images.
  • A new permission 'noex' that will prevent external shares from being generated by users whilst still allowing internal sharing.
  • Upgraded the 'embedvideo' plugin to use videojs for full HTML5 video support.
  • Improved the ability for users to subscribe to reports. User groups can be selected, rather just the user or all users. It's also possible for individual users to unsubscribe from group/everyone subscriptions.
  • Added a new option to control how popular suggested keywords must be, in the event that a matching keywords was not found during search.
  • Several improvements to the offline ingest staticsync tool: the mapping can be used to set archive state; the folder path can be set to a text field; option to append multiple mapped values rather than subsequent matches overwriting previous.
  • The ability to attach a smart group to collection. This differs from previous group selection in that the group itself is attached rather than attaching all the users in the group at that point in time. Users added to the group will gain access even after the collection sharing was set up.
  • A new option to control permission priority - "$custom_access_overrides_search_filter". Off by default, it specifies that granted user/group custom access should always override search filters set on the user group.
Version 7.3, 3 August 2015
  • CSV and PDF export of metadata for resources returned by a search and the option to include a CSV with this data when downloading a collection.
  • Further extensions to the home page dash with an administrative management tool.
  • Clicking your name at the top now leads to a new My Account page and the password change and language pages are a link from there.
  • New unified actions dropdown replaces collection actions across the system.
  • Resource views and edits from search appear in a draggable modal for easier navigation and rapid editing.
  • Added a health check page that checks basic health of the system, useful for remote monitoring.
  • API extension - the ability for api_upload to accept a fileurl parameter in place of a POSTed file, and curl will instead grab the file server-side. Also added the ability to rename the file using the filename parameter.
  • Uploading new alternative files is now possibly only via PLupload so large files are always supported and uploads are more stable.
  • New $staticsync_defaultstate option allows the workflow state of sync'd assets to be set, e.g. so injested assets go in to Pending Submission or Pending Review, similarly, an option to set that resources as created by a defined user account.
  • New $edit_access_for_contributor config option, when set to true means contributors can always edit their own resources regardless of permissions/state.
  • Moved the colour styling to a new system. No more 'chips', these are reinstated as a user preference option in My Account instead.
  • Added functionality to support collections with anonymous access. These will be converted to full collections if the user subsequently requests an account.
  • Play video previews on thumbs and small thumbs search result pages.
  • Added the ability for dash tiles to store external URLs.
  • A new swf_preview plugin to allow SWF files to be displayed natively in Flash Player on view page as previews.
  • Added edit functionality for dash tiles.
  • Search result order and 'per page' selectors are now dropdowns rather than lists of links to create space for the new actions dropdown.
  • A new blank tile option for search tile types. Display all other information and options except the background image.
  • In search results, the envelope icon now links to more general 'share' function.
Version 7.2, 1 June 2015
  • Homepage dash functionality, reorderable tiles to link to searches, collections and themes with multiple designs. Built around a simple API for easy additions to tile styles and types.
  • The responsive plugin that has been funded by the Enterprise programme has been added to the base. This adds mobile and tablet support.
  • Improved drag and drop support for resources. Resources can now be dragged between search results and the collections bar. They can also be dragged to a new side bin which mirrors similar functionality on the home page dash.
  • A new system console page (for administrators) for polling and monitoring the debug log, memory & CPU, and database queries.
  • Added the Subversion plugin that allows ResourceSpace updates from within the application.
  • A new 'maintenance mode' configuration option to let users know the system is down for maintenance or other reasons.
  • Plugins are now arranged in to categories.
  • Improved the styling on the setup page - a cleaner, wider layout. Swapped the rarely used FTP settings with the more typically required SMTP settings.
  • Added the $global_permissions_mask config option which removes selected permissions for all users. Handy for quickly making a system read only.
  • Added the $mysql_log_transactions option to log changing MySQL statements to a file so it can be replayed against a restored db. This is intended to complement existing periodic database backups enabling transactions since the last backup to be 'replayed' to bring the database up to date.
  • Added the ability to remove custom access to a resource via the resource edit page.
  • A new $resource_field_verbatim_keyword_regex config option that when specified, allows a user to keyword verbatim regex matches for that field (regardless of field separators). Quoted searches will return such matches.
  • Added the ability to limit the total size of the files that will be zipped - and set a sensible default of 1GB. This is intended to prevent a situation whereby a user causes performance issues by downloading an excessively large collection.
  • Updated YouTube plugin (youtube_publish) to support YouTube API v3.
  • For the English language, "Themes" have been renamed to the more descriptive "Featured collections".
  • A new plugin for auto-assigning managed requests to users based on a metadata field and its value.
  • Improved performance of auto saving by only saving the field that's changed.
  • Improved the checkbox field display by adding a single column mode for fields with long average values.
  • For CKEditor in Manage Content, disabled some formatting functionality by default to ensure that HTML produces uses standard styling.
  • Index the name of the resource type as if part of the metadata of the resource. This means that a search for "cat photos" will always return matches for items of the "photos" resource type even if "photos" is not part of the resource metadata.
  • Bug fixes and language updates.
Version 7.1, 2 April 2015
  • Stemming support using the Porter Stemming algorithm for English, German, Spanish and Norwegian.
  • It's now possible to edit all system text in 'Manage Content', not just selected paragraphs.
  • Security enhancement: updated password storage to use SHA-256 hashing.
  • The password reset function now sends a reset URL rather than a new password for improved security.
  • Updated the flickr publish plugin.
  • The ability to select a user group when sharing collections and resources externally, which will dictate the permissions used for the share.
  • Bug fixes and language updates.
Version 7.0, 30 January 2015
  • A modern new 'slim header' design, enabled for new installations.
  • Redeveloped System Setup bringing it visually in line with the rest of the system.
  • Native HTML5 video playback support using VideoJS.
  • Added stylised icons to the home page panels (previously part of the new 'multicol' theme only).
  • The ability to upload user group specific header logos.
  • High visibility accessibility plugin adds a high contrast skin for partially blind users.
  • The ability to annotate individual pages of a document (e.g. PDF).
  • A new 'large slideshow' mode for the home page, supporting much larger images and a more modern look and feel.
  • Bug fixes and security improvements.

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