Resources

Older versions

Version 8.6, 18th September 2018

Key:    Enabled by default    Requires configuration

New functionality

• The image_banks plugin allows stock image galleries to be searched from within ResourceSpace. Assets found can be downloaded to the ResourceSpace system for reuse. For this initial release, Pixabay is supported, with more to follow in version 9.0.
• The API test tool allows developers to try API commands prior to inclusion in their projects, meaning integrating with ResourceSpace is now easier than ever.
• During upload, file processing can optionally be passed to an offline job queue so the upload proceeds more quickly and the user can get to work without having to wait for preview processing.
• A new cookies_notification plugin shows a cookie consent message in the header. Optionally, consent is required before the user can proceed to use the system. We have also added a consent request to the user registration form. These features together build on similar features in the last release and aid organisations with GDPR compliance.
• An optional new PDF viewer with the ability to browse the full PDF document in-browser and search for text within it.

Enhancements to existing functionality

• Several simplifications to the installation page to streamline system setup.
• The session_autologout option is now enabled by default for improved security out of the box.
• Added the new API function api_resource_log_last_rows() allowing recent updates to ResourceSpace to be polled remotely.
• Added the metadata field option 'Include in CSV export' which can be used to remove unwanted data from CSV metadata exports.
• CSRF protection is now enabled by default.
• Added the capability to process existing images with Google Cloud Vision to leverage AI for your existing assets.
• A new option to use single slideshow image for all of the Featured Collection pages, instead of an image from within each collection.
• The SimpleSAML plugin now has the ability to 'adopt' existing ResourceSpace user accounts with matching emails, and also has the ability to authorise users based on an extra assertion received from the IdP. This is useful for situations when not everyone with a SSO account should have access to ResourceSpace.
• Added the ability to specify custom contact sheet sizes.

Aesthetic

• Multiple style changes to modernise the UI.
• Colour pickers for text, dash tiles, simple search and the collection bar.
• Simplified the top user/admin menu links - icons with no text. Log out function moved to the bottom of the user menu. The current user's name is moved to top of user menu.
• Added the ability to select the font in System Configuration.
• Removed the ASC/DESC dropdown for result ordering and made the icon clickable (more intuitive).
• Show the resource count when editing keywords for a fixed list metadata field - you can see how many resources your changes will affect.
• The resource type icons optionally displayed on the search thumbnails now use FontAwesome icons.
• A wider preview image and improved layout for the resource view panel.

Version 8.5, 15th May 2018

Key:    Enabled by default    Requires configuration

New functionality

• The ability to specify via a new option which metadata fields may contain personal data, and a new personal data export tool, to assist organisations with GDPR compliance.
• Video bookend capability - add an image to the beginning and end of a video when downloading.
• New winauth plugin allows sign in using Windows Integrated Authentication.
• Added initial baseline capability for the IIIF API.
• Publishing of resources from ResourceSpace directly to Falcon.io.

Enhancements to existing functionality

• New installations will now use MP4 for video previews by default, removing the dependency on the Flash plugin.
• Security enhancements - improved CSRF and CORS protection.
• A new option when transforming images that allows user to select from preset quality settings, and another option to force that the transformed file uses the sRGB profile.
• Related resources can be shown either in a table or as thumbnails.
• It is now possible to configure which social media sharing links to show when sharing resources.

Aesthetic

• Improved the UI of the antivirus plugin, providing styled alerts if file is unsafe.
• The category tree field type now displays in a model when accessed from the simple search bar.
• The Plugin Manager has been updated with improved categorisation and search capability.

Version 8.4, 12th January 2018

Key:    Enabled by default    Requires configuration

New functionality

• New Google VR View plugin enables viewing of panoramic images directly from the resource view page.

Enhancements to existing functionality

• An upgrade to the Video Tracks plugin adding the ability to generate custom video formats for the original file without needing any alternatives or subtitles. The user can choose to transcode in real time or add to the job queue when downloading.
• Added the ability to upload an original file and its alternatives in one batch.
• Faster metadata entry via a new option to lock metadata fields to use for subsequent resources during upload, in the 'Upload then edit' mode.
• The ability to save data for all subsequent resources using the Save and auto-next button.
• Staticsync file ingest improvement - the ability to allow admins to specify the exact folders that need to be ingested.

Aesthetic

• Minor UI tweaks to modernise the interface. Removed superfluous dividing rule lines. Removed labels from the search header and made the options more obvious. Improved layout for the dash tile builder by including the preview at the top. Small icon that indicates sort order above results.

Version 8.3, 26 October 2017

Key:    Enabled by default    Requires configuration

New functionality

• Watched searches - users can subscribe to particular searches and be notified of new matches
• Advanced workflow plugin allows configurable workflow states and actions enabling implementation of complex content workflows
• Google OAuth plugin provides the ability to log in to ResourceSpace using Google accounts
• Antivirus plugin allows scanning of files on upload. Option to move to quarantine or permanently delete the infected file
• Ability to share resources to social media via an external share (Facebook, Twitter and LinkedIn)
• Support for FITS (File Information Tool Set) - an alternative to ExifTool. Adds the ability to extract more technical metadata from files

Enhancements to existing functionality

• Revamped the Featured Collections area to improve usability. Includes styling changes, the option to use background images, direct editing capability, Featured Collection dash tiles, and the ability create new categories directly from the Featured Collections folder
• Allow user selection of binary (KiB, MiB, GiB) or decimal mode (KB, MB, GB) for file size byte prefixes
• New analytics selection mode - break down results by resource type
• Added ability to select the speed tagging field on the system configuration page
• A new double width dash tile option

Aesthetic

• Updated the styling of forms and resource results to simplify and modernise the look/feel across the system
• Better navigation layout for mobile devices

Version 8.2, 6 September 2017

Key:    Enabled by default    Requires configuration

New functionality

• Facial recognition capability using OpenCV
• Added HLS video preview support using videojs-contrib-hls

Enhancements to existing functionality

• Revamped the annotation capability - now can be based on fixed list fields
• Added option to user groups so that they can inherit permissions and config overrides from parent groups
• Options to add field names to contact sheets and to create contact sheet field templates instead of manual field selection
• Ability to run MySQL over secure connections
• Adding the capability of downloading previously uploaded files that have been replaced via the resource log
• Option to allow changing of the 'created by' special field

Aesthetic

• Major update to result display. Removed use of tables, simplified HTML. Panels scale depending on number of display fields set. Dropped the small thumbs view, made the xlthumbs view use the strip display to focus on the image itself.
• Styling changes to forms across the system - simpler / more modern
• System configuration option for uploading a favicon (bookmarks bar icon / tab icon)
• Improved loading box image display

Version 8.1, 30 March 2017

• Added Google Vision API integration plugin - automatic image recognition and tagging.
• New 'My Actions' area. All the tasks requiring your attention, in one place.
• Added a new date range type field with EDTF support.
• Streaming .TAR file collection downloads for super-fast batch downloading.
• "Widget mode" for PLUpload on by default - improved uploader display with thumbnails.
• Resolution selection capability for videoJS.
• The ability to have language placeholders in metadata display templates.
• Keyword stemming enabled by default for new installations.
• "Upload then edit" mode presents the user with the upload box first rather than the metadata entry page. A temporary collection is used for uploads as a holding place prior to submission.
• Pill-like display for selected keywords.
• Cryptographically secure and longer keys generated by default for api, scramble, spider keys.
• Improved EMu integration - the ability to synchronise EMu with ResourceSpace in a master-slave relationship with the ability to also pull in media files as either original file (upon creation of the resource) or as alternative files (when updating existing resources).
• Added the capability to remove user custom access from the resource share page.
• API: Added the ability to create a resource, upload a file and add metadata in a single API call.
• API: Allow an array of resource IDs to be passed as an argument in order to reduce number of calls to the API for getting the resource path of a batch of resources.
• Many more minor optimisations.

Version 8.0, 30 January 2017

• A restructuring of the database to hugely reduce storage volume and speed up search by normalising storage/indexing using data "nodes".
• Several UI enhancements including improved display and simplification of HTML
• Extension of the SimpleSAML integration with several new options
• Manage metadata field options now has paging functionality
• New image rotate and recreate previews tool for alternative files
• Added x-frame-options header for improved defense against XSS attacks. Set to DENY by default but can be amended in config.php if required.
• UI enhancement - "strip" display view that uses images alone and scales the row height so the images fill the full width
• UI enhancement - standardised the code by dropping the $slimheader configuration option and made that display mode the default. Added header size options to system configuration page for improved in-app customisation. The 'large' option has a layout that micmicks the legacy header layout for compatibility
• UI enhancement - the ability to change the header link colour from the System Configuration page
• UI enhancement - added WorkSans font to replace remotely loaded Ubuntu font. In line with new logo
• UI enhancement - resource tools icons now in the collection bar; appear only when hovering over
• UI enhancement - standardise header between edit and view pages when in a modal.
• TMS integration enhancement - allow preview images created by ResourceSpace to be inserted back into TMS
• Better alternative file management with checkboxes for deleting alternative files, with shift-click and check all
• Google Analytics plugin for quick and easy integration
• Confirmation box before relating all resources in a collection
• Added the capability for numerical field constraints
• New installs by default have the new "tiled" Featured Collections layout.
• Added resource_usage plugin
• DOI integration plugin (see doi.org)
• "File System Template" feature allows resources under a certain ID number to be sourced from an alternative filestore, and be readonly. Useful for demo / template systems that are supplier with read only core assets
• The responsive functionality is no longer a plugin and is part of the base code
• View full site functionality included in the footer when responsive is active to allow users to use the full site version even on a smaller screen device
• An update to the action_dates plugin to allow ResourceSpace to move resources to a specified state instead of deleting them
• Cleanup: removed deprecated API plugins
• Cleanup: removed deprecated 'legacy actions' plugin that implemented the old non-dropdown actions links
• Cleanup: removed old colour plugins as colour settings are control via in-app configuration now
• Several minor bug fixes and other enhancements

Version 7.9, 16 September 2016

• New and improved API, API v2 - a new simpler REST based API using user-based private keys and signed queries for increased security. Existing built in functions are wrapped and exposed via the API. See the Knowledge Base for full documentation.
• Improved the default metadata fields to include some generic checkbox lists.
• Contact sheets much more configurable with template support.
• Retina Mode uses higher resolution images for thumbnails and previews, intended for high resolution displays such as Macs and tablets. Enabled in User Preferences.
• KE Emu databases integration. Based on IRNs and a mapping ResourceSpace is able to pull in data from EMu databases.
• Improved setup process handles required fields better using the 'required' attribute. If the provided username already exists, the password is updated, rather than an error being generated.
• Live video preview by hovering over search thumbnails.
• Flickr integration updated to allow for upload sizes to be selected.
• $alt_files_visible_when_restricted config option, on by default, makes alternative files visible (but not downloadable) when resource access is restricted. The user may then request access as for other resource sizes.
• New option $collection_block_restypes. Resource types specified in this array cannot be added to a collection. Will not affect existing resources in collections
• Option to not enable the Google Maps layer. Google Maps layer disabled by default.
• Several fixes for PHP 7 compatibility.
• Performance improvements for special searches.

Version 7.8, 17 June 2016

• User interface update including Font Awesome icons and several other visual improvements.
• New functionality to assist with geolocating collections.
• Added the simpleldap plugin to base for improved LDAP support.
• Added the simplesaml plugin to allow SSO from SAML2 based IDPs e.g. ADFS, Shibboleth, OpenAM, OneLogin.
• Dynamic sizing when embedding a slide show.
• New $default_to_first_node_for_fields option allows the first node to be the default for dropdowns.
• Ability to change the header background colour on the System Configuration page.
• Customisable dash tile backgrounds using new colour picker.
• Introduction of expandable "More" / collapsible "Less" link for large resource log entries.
• The resource log now stores output from the various transcoding processes.
• New $themes_simple_images configuration option to show images on featured collection and featured collection category tiles if $themes_simple_view is enabled
• Option to send bulk email and message at once
• Unit test framework.
• The ability to choose whether user wants to write metadata on download.
• Import / export metadata field options capability.
• ARW support based on the embedded thumbnail in the raw file.
• Several minor enhancements and bug fixes.

Version 7.7, 15 April 2016

• Media search function allows searching by height/width/size/extension of attached media on Advanced Search page.
• Dash tiles can now be pushed to specific user groups.
• Publish to Vimeo plugin
• New "push metadata" option when relating resources. When relating a resource of a type that has this flag set, the metadata for the resource will show on the parent resource's view page. Useful for linking to 'core metadata' from another resource, e.g. linking a photo of a person to a 'person' resource record containing their details.
• New "video_tracks" plugin allows custom video to be created using alternative audio/subtitles. Alternative SRT files are automatically converted to VTT for use with VideoJS. Includes a new job queue system we will build on in future releases for transcoding and other intensive operations.
• Added the ability to select a colour for dash tiles.
• Option to view external shares in the 'logged in' mode when viewed by a user that is logged in.
• Conditional functionality via [%if var is set%]...[%endif%] sections in PDF templates
• Config option that adds an extra column on the CSV file when exporting metadata to show the URL to the original file
• Ability to hide the bottom Home/About/Contact navigation links. Hidden by default now as these are in the header.
• Streamlined the installation process - fewer fields required.
• Watermarks are now more configurable with the ability to center/align.
• Support for alternative files when using staticsync.
• New "$search_includes_resources" config option allows resources to be excluded from search results, so search results contain only collections. Useful in some cases where collections are the primary focus.

Version 7.6, 15 February 2016

• Moved Team Centre link to the right and recapitalised. Now opens in a new modal. System also opens in a modal.
• The 'current user' list on Team Centre has been moved to the manage users page.
• Added the Manage Slideshow function - super admins can now change slideshow images through interface and add or replace using transform plugin using add new and replace buttons.
• 'csv_user_import' plugin which allows batch user creation based on a csv file
• Introduction of search fitler override for users which overrides any inherited search filters from default config/config/group.
• OCRstream plugin, a wrapper for tesseract OCR.
• Help now shows in a modal. "Help & Advice" is now "Knowledge Base" and embeds the main ResourceSpace site's content.
• Added new $user_pref_daily_digest option which will send users a summary of all unread system notifications from the last 24 hours.
• First phase of replacing email notifications with system notifications where appropriate e.g. for account requests, approved resources
• Admin username & password on setup page. These credentials will be for the first user of the system.
• Transform plugin is now enabled by default as it is always used to manupulate slideshow images.
• '$file_upload_block_duplicates' option prevents upload of duplicate files. Requires $file_checksums=true.
• '$static_slideshow_image' option. Home page will show a single randomly selected image from the available images on each reload.
• Allow internal preview sizes to be editable with new config internal_preview_sizes_editable. Code includes removing the option to delete the size if it's used internally.
• Advanced search may now be restricted by "Contributed by". Also changes made to user selector to allow for single user selection.
• Option to lock the system down to prevent PHP and SQL entry even for super admin - useful for multi-tennant systems.
• Added options to prevent notification message pop ups and to mark notifications as unread.
• The ability to set the administrator's full name and e-mail on the initial setup page.
• Clicking on messages from 'My Messages' will now open them in a modal so they can be seen more clearly.
• Added new '$login_background' option. Uses the first image from slideshow as the background to the login/account request/password reminder pages.
• User uploaded plugins now go in tothe /filestore/plugins/ folder.
• Added new 'conditional_terms' plugin. Enables terms to be displayed at download based on a simple field metadata value condition
• Data only resource types and metadata PDF generation based on templates.

Version 7.5, 15 December 2015

• Nodes work phase 1. Metadata field options are now stored in a new 'node' table and managed using a new page rather than a text box. Data storage and indexing are at this point unchanged - that work takes place in nodes phase 2 for the next release.
• Added the version control plugin from the ResourceSpace Enterprise programme.
• New activity log, logging of most user actions, not just resource actions.
• The ability to change the logo from the System Configuration page.
• My Account now opens in a drop-down menu.
• Use VideoJS HTML5 player for mp3 previews.
• Added WordPress SSO plugin - use WordPress for user authentication.
• You can now store originals in a separate location within the filestore using $originals_separate_storage (off by default).
• Ability to edit plugin text strings from Manage Content.
• A new option to prepend wildcard to keyword when we always apply wildcards to a search.
• Added support for search superaggregation - an experimental performance improvement, off by default.
• When searching in Manage Content, show language and user group columns, as these entries are expanded out when searching.
• Improved the terms and conditions acceptance by having a tick box which is more typical and means there is no need for a 'I decline' path.
• Added theme breadcrumbs, also added to search page if not already using $search_titles.
• Added a new CSS class 'current' to header links with updated default styling so the current section is highlighted.
• New field type 'warning message'. When text is entered, a warning message appears on the resource view page and the download is initially disabled, in a similar fashion to expiry date fields.
• A new System Performance page to help assess performance of various installations and identify issues.
• Added the resource_tools_compact plugin. Alternative resource view page styling with concertina functionality for resource tools and metadata.
• Added the tms_link plugin. Allows data to be extracted from TMS (The Museum System) via direct database connection.

Version 7.4, 15 October 2015

• In-software messaging functionality using a pill count notification system and a messaging inbox on My Account. The Bulk Mail function has been extended to support sending of internal messages as an alternative to e-mail.
• New User Preferences functionality in My Account gives users control over basic configuration.
• New System Configuration functionality in System allows some common configuration options to be altered from within the software itself.
• The news plugin updated to be in line with the recent style changes.
• New 'yt2rs' plugin allows the addition of YouTube videos to ResourceSpace.
• A new "simple view" for featured collection categories using basic tiles wih no images.
• A new permission 'noex' that will prevent external shares from being generated by users whilst still allowing internal sharing.
• Upgraded the 'embedvideo' plugin to use videojs for full HTML5 video support.
• Improved the ability for users to subscribe to reports. User groups can be selected, rather just the user or all users. It's also possible for individual users to unsubscribe from group/everyone subscriptions.
• Added a new option to control how popular suggested keywords must be, in the event that a matching keywords was not found during search.
• Several improvements to the offline ingest staticsync tool: the mapping can be used to set archive state; the folder path can be set to a text field; option to append multiple mapped values rather than subsequent matches overwriting previous.
• The ability to attach a smart group to collection. This differs from previous group selection in that the group itself is attached rather than attaching all the users in the group at that point in time. Users added to the group will gain access even after the collection sharing was set up.
• A new option to control permission priority - "$custom_access_overrides_search_filter". Off by default, it specifies that granted user/group custom access should always override search filters set on the user group.

Version 7.3, 3 August 2015

• CSV and PDF export of metadata for resources returned by a search and the option to include a CSV with this data when downloading a collection.
• Further extensions to the home page dash with an administrative management tool.
• Clicking your name at the top now leads to a new My Account page and the password change and language pages are a link from there.
• New unified actions dropdown replaces collection actions across the system.
• Resource views and edits from search appear in a draggable modal for easier navigation and rapid editing.
• Added a health check page that checks basic health of the system, useful for remote monitoring.
• API extension - the ability for api_upload to accept a fileurl parameter in place of a POSTed file, and curl will instead grab the file server-side. Also added the ability to rename the file using the filename parameter.
• Uploading new alternative files is now possibly only via PLupload so large files are always supported and uploads are more stable.
• New $staticsync_defaultstate option allows the workflow state of sync'd assets to be set, e.g. so injested assets go in to Pending Submission or Pending Review, similarly, an option to set that resources as created by a defined user account.
• New $edit_access_for_contributor config option, when set to true means contributors can always edit their own resources regardless of permissions/state.
• Moved the colour styling to a new system. No more 'chips', these are reinstated as a user preference option in My Account instead.
• Added functionality to support collections with anonymous access. These will be converted to full collections if the user subsequently requests an account.
• Play video previews on thumbs and small thumbs search result pages.
• Added the ability for dash tiles to store external URLs.
• A new swf_preview plugin to allow SWF files to be displayed natively in Flash Player on view page as previews.
• Added edit functionality for dash tiles.
• Search result order and 'per page' selectors are now dropdowns rather than lists of links to create space for the new actions dropdown.
• A new blank tile option for search tile types. Display all other information and options except the background image.
• In search results, the envelope icon now links to more general 'share' function.

Version 7.2, 1 June 2015

• Homepage dash functionality, reorderable tiles to link to searches, collections and themes with multiple designs. Built around a simple API for easy additions to tile styles and types.
• The responsive plugin that has been funded by the Enterprise programme has been added to the base. This adds mobile and tablet support.
• Improved drag and drop support for resources. Resources can now be dragged between search results and the collections bar. They can also be dragged to a new side bin which mirrors similar functionality on the home page dash.
• A new system console page (for administrators) for polling and monitoring the debug log, memory & CPU, and database queries.
• Added the Subversion plugin that allows ResourceSpace updates from within the application.
• A new 'maintenance mode' configuration option to let users know the system is down for maintenance or other reasons.
• Plugins are now arranged in to categories.
• Improved the styling on the setup page - a cleaner, wider layout. Swapped the rarely used FTP settings with the more typically required SMTP settings.
• Added the $global_permissions_mask config option which removes selected permissions for all users. Handy for quickly making a system read only.
• Added the $mysql_log_transactions option to log changing MySQL statements to a file so it can be replayed against a restored db. This is intended to complement existing periodic database backups enabling transactions since the last backup to be 'replayed' to bring the database up to date.
• Added the ability to remove custom access to a resource via the resource edit page.
• A new $resource_field_verbatim_keyword_regex config option that when specified, allows a user to keyword verbatim regex matches for that field (regardless of field separators). Quoted searches will return such matches.
• Added the ability to limit the total size of the files that will be zipped - and set a sensible default of 1GB. This is intended to prevent a situation whereby a user causes performance issues by downloading an excessively large collection.
• Updated YouTube plugin (youtube_publish) to support YouTube API v3.
• For the English language, "Themes" have been renamed to the more descriptive "Featured collections".
• A new plugin for auto-assigning managed requests to users based on a metadata field and its value.
• Improved performance of auto saving by only saving the field that's changed.
• Improved the checkbox field display by adding a single column mode for fields with long average values.
• For CKEditor in Manage Content, disabled some formatting functionality by default to ensure that HTML produces uses standard styling.
• Index the name of the resource type as if part of the metadata of the resource. This means that a search for "cat photos" will always return matches for items of the "photos" resource type even if "photos" is not part of the resource metadata.
• Bug fixes and language updates.

Version 7.1, 2 April 2015

• Stemming support using the Porter Stemming algorithm for English, German, Spanish and Norwegian.
• It's now possible to edit all system text in 'Manage Content', not just selected paragraphs.
• Security enhancement: updated password storage to use SHA-256 hashing.
• The password reset function now sends a reset URL

Version 7.0, 30 January 2015

• A modern new 'slim header' design, enabled for new installations.
• Redeveloped System Setup bringing it visually in line with the rest of the system.
• Native HTML5 video playback support using VideoJS.
• Added stylised icons to the home page panels (previously part of the new 'multicol' theme only).
• The ability to upload user group specific header logos.
• High visibility accessibility plugin adds a high contrast skin for partially blind users.
• The ability to annotate individual pages of a document (e.g. PDF).
• A new 'large slideshow' mode for the home page, supporting much larger images and a more modern look and feel.
• Bug fixes and security improvements.

Version 6.4, 28 October 2014

• A new 'propose changes' plugin that allows users without edit access to suggest metadata changes.
• Added option $share_resource_include_related which allows sharing of related resources from the single resource share via email screen.
• Add option $upload_no_file to allow blank uploads.
• FLAC preview support.
• Option for displaying status and access fields on upload.
• Ability to remove multiple resources from a collection using shift-click. Requires $use_checkboxes_for_selection.
• Option to show tabbed panels on the view page for the various sections.
• Update the splice plugin - it now handles multiple video types and correctly generates from original files an mpg as well as generating all of the relevant previews. Displays a loading box when working.
• Added the ability to choose whether to extract/append/prepend/ignore embedded metadata at upload time on a per field basis using new configuration options.
• Added a html checker to ensure that any HTML entered in to Manage Content is valid.
• Added an option to display related resources of selected resource types along with the resource metadata, with an optional upload link.
• Added caption functionality to the embedslideshow plugin.
• Added the option to batch replace resources based on matching file names.
• Added a live upload log to the upload page.
• A new CSV upload plugin to allow rapid import of resources. Can be used in conjunction with batch replace for faster migrations from other systems.
• Removed the legacy Java Uploader as PLupload exceeds its capabilities in all respects.
• The ability to specify custom configuraton for each resource type in System Setup, similar to the existing config override for user groups.
• Functionality to see related resources on the metadata tabs on the resource view page.
• Added support for OR matching across multiple fields when configuring user group filters, by allowing pipes in the field name to specify multiple fields.
• Added an option to visually hide resource types from the user interface but still have them available in the system to those users.
• The "Private" setting on collections is now honoured fully. Linking directly to a private collection will not work unless you have been attached to it, or you are an administrator. The general link has been removed from the share collection page, unless the collection is public.
• Added the ability when uploading to use the filename to generate the title.
• Many bug fixes, now configuration options and accessibility enhancements.

Version 6.3, 23 June 2014

• Upgraded to the latest version of plupload that allows for chunk uploads to be retried, to improve upload reliability on poor connections
• A new 'config override' capability at the resource type level (similar to the user group config override) - allows custom config settings for each resource type
• Improved watermark configuration - it's possible to enable watermarks to be shown even for those with open access
• A new tool to check all site text for HTML validation issues that could cause layout issues - e.g. unclosed tags
• A new radio buttons field type
• Added a new 'derestrict filter' option for user groups, which can be used in conjunction with the 'g' permission to restrict access to all resources unless specific metadata criteria are met
• Added an option on the manage collections page to hide collections from the collection bar dropdown
• Updated the German translation
• Several accessibility improvements
• Several improvements to the built in LDAP plugin
• Bug fixes and security enhancements

Version 6.2, 8 April 2014

• A new warning message when uploading directly to a collection that has been shared externally
• A large number of changes improving accessibility
• The ability to share a single resource externally, and see at the resource level when the resource has been shared externally
• Improved transparency handling for PNG and GIF files
• Automatic migration of any plain text passwords to MD5 passwords without sending the plain text password to the database server
• Updated the 'action_dates' plugin wih an option to email administrator about impending resource restrictions
• Optional $resource_type_request_emails configuration alllowing specifation of alternative resource request notification addresses for each resource type
• New 'on change macro' option on metadata fields allows for custom code execution on field change
• Checkbox field auto-sorting now uses natural sorting so keywords prefixed with numbers are ordered correctly
• The 'format_chooser' plugin now allows selection of the color profile on download
• Several extensions to the search API
• New plugin "user_preferences" that allows users to change their username, full name, and email address
• System-wide performance improvements by improving handling of plugin hooks
• A performance improvement for the transform plugin meaning it handles large files more efficiently
• Language updates for Russian, German and Swedish
• A number of minor bug fixes and enhancements

Version 6.1, 24 January 2014

• Added grant_edit plugin to allow ad-hoc delegation of edit access
• Addition of 'z' permission to block access to archive states
• Added a pager to the resource log
• New image_text plugin to allow a banner containing metadata field data to be added to downloaded image (as well as preview)
• Option to separate some resource types in searchbar selection boxes
• Major optimization of the category tree JavaScript code, increasing rendering performance for large trees
• New configuration option $list_view_status_column allowing display of and ordering by archive state in search results list view
• Added option to show original resource in search result for related resources
• Option to replace text descriptions of search views (x-large, large, small, list) with icons
• Added new option $display_field_below_preview to display a specified metadata field as a caption under the preview image

Version 6.0, 21 November 2013

Key:    Enabled by default    Requires configuration

• Refreshed the user interface - a more modern look and feel
• Improved performance - almost instantaneous searching for complex multi-keyword searches
• The ability to notify users when their contributions have been approved.
• More intuitive handling of larger collections in the lightbox using lazy loading.
• New 'format chooser' plugin allows the download of custom formats / sizes directly from the resource view page.
• Improved support for CMYK thumbnail rendering.
• Added highlighting in search results for wildcard searches.
• Many minor optimisations, new configuration settings, and bug fixes.

Version 5.3, 9 September 2013

Key:    Enabled by default    Requires configuration

• Resource commenting functionality - forum style conversations on the resource view page
• Multi-level theme category permissions now possible via new functionality on the Permissions Manager
• Added options $email_from_user for emails to always come from the logged on user and $email_copy_admin to always CC the system notification address
• Fixes for 'back' button functionality for older browsers
• Expandable sections on edit/upload pages are now expanded by default
• Added a lightbox preview plugin
• Added collapsible sections in advanced search. hidden fields aren't used in search query
• Added ability to shift+click on search results to allow multiple resources to be added. Requires $use_checkboxes_for_selection to be set
• Added optional $simple_search_date to allow date search to be removed from simple search bar
• Added option $recent_search_by_days - search for resources added in the last X days (X being configurable)
• Added resource 'share' function to replace previous 'link' function - a better base for future resource sharing functions
• Improved advanced search page with resource type selector affecting the displayed fields
• Optional security enhancement - restricted access to filestore using Apache mod_rewrite
• Added metadata download functionality to the resource view page
• Added option $sort_relations_by_restype to group related resources according to resource type
• Enable mysqli by default, if the extension is available. The old extension is deprecated and may be throwing warning messages on newer installations.
• Option to set "do not add to a collection" as the default option for upload
• Added reverse permission 'A' to disable ability to manage alternative files
• Update the Russian translation
• Many optimisations and bug fixes

Version 5.2, 17 May 2013

Key:    Enabled by default    Requires configuration

• Support for more dynamic forms using a new 'display_condition' metadata field property.
• Theme category sharing improvements - internal URL, emailing and subcategory sharing.
• Refining results from within an external share, allowing basic searching within external shares.
• Search filters now support the '!=' syntax, i.e. where a field DOES NOT contain certain keywords.
• Support for Internet Explorer 10 after resolving a few issues.
• Added the ability to specify a result size limit for smart collections. This allows, for example, a smart collection containing the 10 most recent resources matching a given search term. This can be useful for embedded slideshows.
• Added !empty search to help find resources not tagged on a specific field, such as '!emptycaption' or '!empty18'.
• New license manager plugin - allows licensing data to be recorded for each resource.
• The system will now force a password change when 'admin' is still using the default password.
• Security enhancements: 'user' session cookie no longer contains the username; session cookie is optionally randomised so less 'guessable'; session cookie has 'Secure' flag set (if https); session cookie has 'HTTPOnly' flag set to prevent probing via XSS.
• Several other bugs and security issues fixed.

Version 5.1, 26 March 2013

Key:    Enabled by default    Requires configuration

• Added the ability to set up a periodic report that is sent to all approved users.
• Configurable keyboard controls
• Added new action_dates plugin that enables auto deletion or restriction of resources based on specified date fields.
• Added single resource per page to contact sheet, with optional logo and footer. Also added option to hide contact sheet header.
• Standardised the English language capitalisation.
• Add option order_by_resource_type - to allow sorting by resource type in thumbnail views.
• Added imagestream plugin - allows uploading of image sequences to become a single zip file with an additional preview video.
• Updated German and Swedish translations
• Added !nopreview special search to return resources with no preview images.
• Support for vectorized PDF logos in the contact sheets.
• Added new youtube_publish plugin - supports publishing of video resources to YouTube.
• Added a keyword hit count threshold for search auto-completion, so that rarely used keywords (e.g. mistakes) aren't included.
• Improved the popup info-box layout.
• Tidied up the upload screen - a more sensible order with the more technical options at the bottom and metadata first, and a simpler title.
• Removed or hid several default fields to make for a cleaner default installation
• Hid related resources, access and status fields when uploading to further simplify the upload form.
• Expanded form displays a little to allow for generally wider screen resolutions.
• Switched to CSS gradients to reduce dependence on graphics for the default 'whitespace' theme.
• The option to search for themes, public and user collections on the Simple Search bar (enabled in configuration).
• Added the capability to have language specific style sheets in plugins.
• Optimization of category tree JS for older browsers like IE7.
• Many minor improvements, bug fixes and language fixes.

Version 5.0, 30 January 2013

Key:    Enabled by default    Requires configuration

• Major rewrite effort: complete removal of framesets, recreated the same layout using JQuery UI Layout and dynamic AJAX loading.
• Drag/drop collection reordering in both top and bottom panels.
• Touch-enabled collection sorting and transform (cropping) plugin.
• Date range searching.
• New 'checkmail' plugin allows upload via e-mail.
• New '$use_zip_extension' configuration option shows zip file creation progress.
• Improved metadata report compares original file metadata with downloadable file metadata.
• Collection tools selectors ($collections_compact_style) are loaded via AJAX on mouseover for speed.
• 'Promote on home page' option for public collections and themes. Promoted collections appear as tiles next to the slide show.
• Greybox colour theme plugin.
• Preview image zooming on mouse-over.
• Introduced $imagemagick_colorspace config to enable a solution for dark previews.
• Usability improvements in the workflows for Add Resource Batch - Fetch from FTP server/local upload folder.
• Keyboard navigation in search/view/preview/preview all pages.
• Improved Russian translation; minor updates to Swedish and German translations.
• Many minor improvements, bug fixes and language fixes.

Version 4.6, 4 October 2012

Key:    Enabled by default    Requires configuration

• Added PLupload as the new replacement upload tool - HTML5 upload support with fallback to Flash / Silverlight / Java.
• Added config option $home_slideshow_width and $home_slideshow_height to allow changing homepage slideshow size.
• Added tooltip_text column to fields for display in searchbar and advanced search - these are displayed using the easyTooltip jQuery plugin.
• Added option to include save / clear buttons at the top of the edit form as well as the bottom.
• Added prune_filestore utility script to remove filestore folders that don't have corresponding database records.
• Improvements to contact sheet sorting; added ascending and descending sorts.
• Added ability for admins to rename theme categories.
• Redesigned contact sheet page to fit different preview sizes without overlapping the footer, end the form lines and position the preview closer to the form.
• Added paging to user log.
• Migration of Prototype / Scriptaculous UI elements to jQuery to standardise on one JavaScript library.
• Added resource request log.
• Added ResourceConnect plugin allowing multiple ResourceSpace installations to be linked together.
• Added REGEX format check capability to metadata fields.
• Added feedback plugin.
• Added new option 'theme direct jump mode' - means subcategories are hidden but can still be used by directly linking from custom home panels and nav links.
• Added the LDAP authentication plugin.
• Added the 'view in finder' plugin.
• Added the capability to restrict edit access by resource type, using a 'resource_type=' syntax within the edit filter.
• Many minor enhancements and bug fixes.

Version 4.5 - 12 June 2012

Key:    Enabled by default    Requires configuration

• Changed default of $always_record_resource_creator to true so that new installs will default to remembering who uploaded a resource.
• Fixes for compact style tools and slightly widened small thumbs panels to accommodate collection tools links.
• Updates to the Swedish, German and Norwegian translation files.
• New 'filterbox' plugin adds a filter to the right hand search box.
• Added new option $hide_restricted_download_sizes that just hides options you cannot download instead of showing them as restricted.
• Filter out all keywords in get_suggested_keywords() that have a hit_count of zero, as those should actually be unused, and will not yield any results.
• Internationalisation: improved managing of zero, singular and plural forms in several phrases. Filename extensions are now "translatable". It's now possible for the translator to choose the proper case style of the filename extension in all phrases.
• Added Append option when editing category tree.
• Added alternate version of staticsync; support for association of alternative files by suffix.
• Added a new 'date' only (no time) field type.
• Turned on edit auto-save by default.
• Added support for quoted string searching. If the search query is enclosed in quotes then the keyword sequence must appear in the same order as in the search.
• Improved the popup java uploader. Fixed several bugs. Added missing functionality to improve consistency with the default java uploader.
• Updated annotate plugin to save and delete keywords. Update to enable public visibility of annotations when sharing collections - enabled by default but can be disabled in plugin setup.
• Added a warning when changing the resource type.
• Various SQL performance optimisations.
• Fix for checkbox fields that contain very long keywords.
• Added support for omitted keywords in search via the "-" sign, i.e. "dog -cat" returns resources with keyword "dog" but without keyword "cat".
• Added new ResourceSpace default logos, to match the logo used by the ResourceSpace site and elsewhere. Incorporated updated styling from WhiteSpace etc. into base themes, including updated CSS functions such as rounded box corners and shadows.
• Removed WhiteSpace/BlackSpace/BlueSpace plugins as the base themes are now very similar.
• Added GreySpace - a neutral grey theme.
• Added support for IPv6 addresses to the IP lockout feature.
• Started the process of moving from Prototype/Scriptaculous to Jquery / JqueryUI. The long term goal is for a more dynamic AJAX driven user interface, with frames removed.
• New 'embedslideshow' plugin which allows slideshows based on collections to be embedded in external websites.
• Security patches and bug fixes.

Version 4.4 - 8 February 2012

Key:    Enabled by default    Requires configuration

• Added config $keyword_relationships_one_way option to allow, for example, for 'cat' to match 'tiger', but a search for 'tiger' will exclude 'cat', when 'tiger' has a related keyword 'cat'. This allows certain searches to become more specific than others, off by default.
• Updated the Swedish and German translations.
• Added new 'expired resources' report.
• Added 'auto save' function when editing. Makes editing easier when working through a set record by record.
• Added resource ID search to advanced search form.
• Added next/back browsing to bottom of edit page, as well as top.
• Added "Omit field when copying" option which allows certain fields to be ignored when using the "Copy the data below from resource with ID" function.
• Option to display resource ID in thumbnail in search results.
• Added the ability to warn if a particular field is set (e.g. usage rights) when approving resources.
• Minor change to 'request assign' functionality - those that can assign requests (Ra perm) can see all requests, even if they are configured as an assignee (Rb perm).
• Fixed a problem with tiffs with embedded previews not transformming correctly.
• Added batch transform (rotation only so far, and disabled by default.)
• Switched to multibyte mb_strtolower when cleansing strings for indexing/searching to better support UTF-8 keywords.
• Made name/email required fields when requesting a resource as a "non user" (anonymous access or external share) - without these it's difficult to respond to the request.
• Translation functionality improvements in the shopping basket.
• Added mysqli support, off by default.
• Added news plugin for displaying news items on home page.
• Fix to show rich text (html) fields correctly in infobox hover.
• Added a plugin that performs an auto login via the IP restriction field. If there is a user whose IP restriction matches the current IP, it will be automatically logged in if the feature has been enabled for that user.
• Many minor bug fixes, enhancements, configuration options and plugin hooks.

Version 4.3 - 11 September 2011

Key:    Enabled by default    Requires configuration

• Added a 'remote import' plugin that allows resource files and metadata to be remotely inserted and updated via XML over HTTP. This is useful for developers working on synchronisation with other systems.
• Added a tool to edit (rotate, brighten/darken, recreate) on the collection level.
• Several improvements to search performance.
• Updated German translation.
• Improved the spider indexable pages so they are more configurable. Added option to choose a user group so permissions are applied to resources/fields. Added option to choose which access levels are exposed.
• Added the ability to assign resource requests to users to approve/decline, as is already possible with research requests. Also added a 'decline reason' field which is e-mailed to the requesting user.
• Added the ability to hide a field from the resource view page when access to the resource is 'restricted'. This access level previously limited file downloads only but can now also be used to limit field access, for example if data stored in a metadata field is sensitive.
• Added disk_usage column on resource table so it's easier to calculate the total disk usage across resources, or across particular resource subsets. Set cron task to automatically update existing systems. Made the disk usage always visible on the team centre home page is it is very quick to calculate now.
• Added option at bottom of search results to show disk usage for result set. It's now possible to work out how much disk space is being used by resources of each type, or matching a particular metadata field, or in a particular collection - basically anything that can be searched for.
• Improved formatting for result count for disk usage display.
• Added option to edit CKeditor toolbars. You can now add further toolbars to the WYSIWYG metadata field type, such as the option to set font/background colour.
• Several bug fixes and minor improvements and plugin hooks.

Version 4.2 - 12 July 2011

Key:    Enabled by default    Requires configuration

• New "Dynamic Keywords List" field type
• Security fix for an insufficient check on access keys given for resources
• Fixed indexing of HTML fields
• Fixed issue with IE7/8 download when using SSL
• Fixed issue with FFmpeg integration when using Pixel Aspect Ratio extraction
• Various minor bug fixes

Version 4.2 - 24 June 2011

• Added dropdown selector for multipage previews
• Many refinements to the $collections_compact_style option (a Collection Level Tools Dropdown)
• Added $pager_dropdown option to allow dropdown paging instead of 'Jump To'
• Search pages updated to offer the ability to sort on fields that aren't display fields.
• Show User's Fullname rather than their login name in several areas
• Fixed a bug where it was possible to edit all resources in a collection without having the ability to edit each resource.
• Ability to $enable_public_collection_on_upload
• Translation/Language improvements
• Improvements for the interace on all upload methods. Added ability to upload a single file via the Java uploader, to enable chunking support for single file uploads.
• Added support for sending the emails using an external SMTP server.
• Added the ability to deny access to the original resource file using the existing "T1_scr" syntax but extending to support "T1_" (empty ID).
• Fixes for geolocation:
• Edit location link doesn't appear for external shares
• Possible to blank the geolocation by entering a blank value
• Added new "P" permission that allows edit only access to a specific field on the upload form only.
• Added support for HTML format mails to the bulk e-mailer.
• Some improvements for search string handling. Fixes accuracy of field-specific searches.
• Fixed value comparisons on saving metadata (less clutter in Resource Log and far more speed for edits on items with long extracted text.
• Added xml_entities function to fix bugs in xml output such as rss feeds/api_search
• Separated out the wrapping/trimming/highlighting of display fields into a function for easier comprehension. Many fixes with word wrapping/highlighting.
• Added a $use_temp_tables solution for the problem of many keywords. Improves search performance.
• Added ability to refine all special searches
• $search_titles_searchcrumbs and $search_titles_shortnames options for more detailed search titles.
• Focus on input when expanding the refineresults div
• Updates collections search functionality to use keywords instead of hardcoded wildcards to make the Manage Collections searches AND-based.
• Added option to include user collections in search results.
• Extended research request function so that it works with anonymous access. In this event, it collects the user's e-mail address.
• Added $sharing_userlists config, which adds the ability to save custom named userlists when sharing collections or resources
• Added $public_collections_header_only option to remove the public collections section from Manage Collections and Themes. Forces $public_collections_top_nav.
• Added a CKeditor metadata field type.
• Added the ability to index/reindex a single field, and a link to this from System Setup
• Added prompts on team center showing number of pending requests and research requests
• Added option to show alert icon next to team center link if there are pending requests
• Added special syntax to include lang variables in custom header links.
• Improvements to site text management. Ability to search on page, name, and text individually or simultaneously. Highlighted results. Preserve context when editing site text (added a Save and Return to List button, which preserve page offset and search).
• More descriptive browser titlebars for all pages via $show_resource_title_in_titlebar.
• Many, many minor improvements and bug fixes

Version 4.1 - 4 April 2011

Key:    Enabled by default    Requires configuration

• Video preview in full screen preview pages
• Many translation improvements by Henrik Frizén
• Added magictouch plugin (magictouch is a paid zoom service)
• Integration between magictouch and annotate plugins if both are used
• Added ability to exclude by Resource Type or Extension in Magictouch and Annotate
• Fixes for annotate plugin in Opera
• Config option to enable experimental collection sorting mode
• Alterations to the user request form to make it more clear that the anti-spam field is required
• Added the option to deny access to a resource type / download size combination (remove download sizes by resource type / user group)
• UI tweaks and adding count of yours versus others on collection_manage page
• Improvements to api plugins
• Fixes for alternative home pages in header_link and header_text_title options
• Fix to GPS extraction code
• Configurations to show flv/swf/mp3 in 'xlarge' search view
• Refinement to the colors of the flv player based on theme
• Added collection count to themes display
• Configuration to expand the width of the collections dropdown and add username and access to each collection
• Added "my requests" link/page that shows user their own requests
• Improvements to global_cookies config, to fix for language switching
• Added count of resources in public collection display
• Added 'no preview' icons to collections cascade in search result
• Option to create a clickable area over the header graphic. ($header_link=true)
• Improvements to collection download, including option to use original if selected size is unavailable
• Many more minor bug fixes and improvements

Version 4.0 - 28 February 2011

Key:    Enabled by default    Requires configuration

• Extended / improved geolocation code. Uses OpenLayers (supports multiple mapping services) and allows geographical searching
• Added api_core and api_search plugins (basic api architecture)
• Multilingual system fixes and improvements by Henrik Frizén
• Added colorthemer plugin to base
• Aadded rss2 plugin to base
• Added annotate plugin to base (improved css)
• Added fix for 'a cookie could not be set correctly' error message
• Added ability to crop images for home animations via transform plugin
• Added patch submitted by Paul Manno that allows plugins to alter resource path locations
• Added metadata_read option to omit the checkbox for metadata import and default to false
• Single uploads now use the same metadata form as batch uploads
• Updated JUpload applet from V4.5.0 to 5.0.1
• Fully updated Spanish, Norwegian and Swedish translations
• Many other minor fixes and improvements

Version 3.9 - 6 January 2011

Key:    Enabled by default    Requires configuration

• Many translation improvements from Henrik Frizén
• Improvements to single upload (uses same metadata template method as batch uploads now).
• Option to omit archived resources from smart themes
• Option to omit archived resources from collection searches (unless e2 privileges)
• Alternative download code that outputs smaller block sizes. Possible resolution for download issues with files > 800MB
• Fixed major bug in resource data editing
• Added logging of status and archive changes.
• Added the ability to specify one or more 'auto approve domains' for which account requests will be automatically approved.
• Updated German translation.
• Updated Flickr plugin
• Added option header_text_title which replaces the header logo with text representations of applicationname and applicationdesc
• Updated reports to use flexible title field; better created resources report.
• Added config email_url_remind_user
• Added star_search config, which allows searching by minimum star rating in simple search and advanced search. Requires display_user_rating_stars
• Updated Polish language - contribution from Tomasz Chwastyk.
• Added video splice plugin.
• Added auto-rotation of extracted nef,dng,cr2 previews
• Added "direct download" link option for resources to allow users to get direct URL to resource files.
• Added $dng_thumb_extract
• Added export_files.php script to dump original files to a drive
• Added option to display title in browser titlebar when on view resource page. Disabled by default.
• Added more intuitive logic to the Simple Search box when selecting resource type specific fields. It now unticks resource types for inappropriate fields. Vice versa, when selecting additional resource types, any type specific fields are reset.
• Added the ability to reorder resource types in System Setup.
• SWF previews via gnash-dump, which is a special compile, but possible and tested at least on Ubuntu, and $display_swf option, to show swf files in the View page
• Added bluespace theme plugin, rounded edges on the greyblu theme
• Added support for category trees to the Simple Search bar.
• Made the Managed Request mode default for General Users usergroup
• Many minor bug fixes and improvements

Version 3.8 - 5 October 2010

Key:    Enabled by default    Requires configuration

• New permissions manager makes configuring user group permissions much easier
• Fix for previewbased=true option for update_previews.php
• Fixed bug whereby alternative files were being watermarked, replacing the proper original file watermarks
• Added the ability to add a discount percentage for the resource of the day
• Fixes and improvements to ecommerce functionality
• Flickr plugin
• Fixes for mime-type on download, exiftool integration for automation of mime-types.
• Added the ability to subscribe to reports, so that you can have them e-mailed to you on a regular basis.
• Update to the report page to make the date range selection more useful.
• Added option to enable autorotation of newly uploaded images based on embedded camera orientation data.
• Added watermarks to contact sheet images
• Improvements to blackspace theme
• Added web-based configuration file editor
• Added value filters and exiftool filters to system setup; enables file size sorting/display option for default installation.
• Fixes for re-import of dropdown/checkbox metadata modified by Manage Field Options
• Fully deprecated use_resource_column_data; configurable display fields are now standard.
• Added the ability to use long format email addresses, and multiple such addresses comma-delimited on a single user
• Update Chinese language
• Several other miscellaneous fixes

Version 3.7 - 9 September 2010

Key:    Enabled by default    Requires configuration

• Option to split PDF files to multiple resources on upload (via ghostscript)
• Example unicode font for TCPDF contact sheets
• Optional global_cookies configuration implemented for colourcss, which allows the colortheme to be retained across pages/ team/ and plugin pages. Recommended, but off by default.
• Added hook that allows the automatic user group selection for new registrations to be dynamically replaced by a plugin (e.g. based on certain registration criteria such as e-mail address).
• Usergroups can have multiple parents
• Improvements to ecommerce functionality
• 'whitespace' and 'blackspace' colortheme plugins
• 'resource of the day', 'embed video', and 'discount code' plugins included
• Text extraction for ai files
• direct_download option to bypass download_progress.php
• 'Select All' appears automatically if there are more than 5 resource types
• Unlimited theme_category_levels and improved themes editing interface
• Several fixes for themebar
• Staticsync can now mirror unlimited folder structures
• Many other minor fixes

Version 3.6 - 12 August 2010

Key:    Enabled by default    Requires configuration

• Additions to transform plugin to allow transforming original file
• Support for RSS2 Plugin, which allows authenticated custom search feeds
• A basic ordering/payments system with callbacks
• Updated TCPDF for configurable/subsetted fonts
• Support for page previewing of alternative files
• Ability to hide specific fields from external access users
• Added UTF8 support for text extraction
• Option for specifying alternative file types
• Optional Purge and Delete Empty Collections tools for Manage Collections page
• Ability to add special searches via plugins
• Ability to add an 'additional' element to custom home panel arrays, for adding code such as target='_blank'.
• Ability to set a field which will have 'Portrait' or 'Landscape' stored in it automatically depending on image dimensions
• Option to include RS version info in the header source or not
• PHPMailer email templates included by default, PHP 5.3 supported, SMTP/POP3 libraries included
• Ability to alter the name of the original file and FLV file downloads
• Added the ability to specify a minimum number of lines that a video must contain (pixels vertically / height) before the preview is created. In otherwords, the system will downscale only.
• The ability to automatically create image alternatives (like video alternatives) e.g. always create a PNG file when an EPS is uploaded.
• Optimized related resources searching
• Added the ability for auto-approved account requests. Useful for demo or public access systems.
• Added page previewing for cs5 .indd files
• Added the capability to hide fields from the upload screen.
• Added the ability to add multiple parents to a User Subgroup
• Improved implementation/configurability of Category Trees.

Version 3.5 - 4 May 2010

Key:    Enabled by default    Requires configuration

• Made user group ip restriction field a text field so multiple IPs can be entered (as with the user level settings)
• Added optional random sort
• User Ratings improvements: Editable ratings in search views, ability to limit users to one rating per resource, resource ratings summary.
• Optional popup for java uploader
• Option to CC oneself when sending resources or collections
• Extra Large ('pre' size) search view
• Ability to add display fields to small thumbs view
• Experimental wildcard searching
• Col-themename.css files can be used in plugins
• Security update to fix a potential access issue
• Various bug fixes (including fixes for PHP 5.3)

Version 3.4 - 17 March 2010

Key:    Enabled by default    Requires configuration

• Improved performance for the 'related resources' display.
• Thumbnail display sort order fields are now configurable independently of display fields.
• Improved search autocomplete behaviour whereby the first item was automatically selected and pressing return would enter the autocompleted item instead of what was typed.
• Fixed file size display for very large files
• Added option to include themes in the public collection search.
• Added new InfoBox mode that shows a preview image instead of metadata.
• Fixed bug whereby incorrect keywords were being copied from the user template to new resources. Keywords for other resource types were still stored on the user template even if the resource type was changed. These unrelated keywords were then being copied to new resources.
• Allowed resource type to be changed when editing resources.
• Resource download summary feature (off by default).
• Added option to display ratings stars on the search view.
• Added Polish language file, kindly contributed by Tomasz Chwastyk.
• Added Catalan language file, kindly contributed by Raul Buira.
• Various minor bug fixes.

Version 3.3 - 17 February 2010

Key:    Enabled by default    Requires configuration

• Added 'Back to Resource View' links for email, edit, delete pages.
• Added search_titles option to allow for more description of search context such as 'Recent 1000' 'Archived', etc.
• Added exiftool-based support for indesign thumbnails
• Smart collections functionality: enable saving a search as a 'smart collection', which will update itself according to its saved search.
• Added cross linking between the two main batch uploader mechanisms to help users with issues with either uploader.
• Updated German translation to current revision.
• Various minor bug fixes.

Version 3.2 - 14 January 2010

Key:    Enabled by default    Requires configuration

• Drastically optimized query performance for custom search displays and contactsheet displays.
• Added up/down sort indicator arrows and sort order links for search views.
• Fixed/improved memory of current context/sort order throughout paging and Resource Tool usage.
• Title and Country columns on the Resource table are deprecated. Field mapping is no longer necessary.
• Added page previews for contact sheets
• Added config option for User's reply-to address to be used in resource and collection emails (on by default)
• Added hooks for Colorthemer plugin
• Improved image size calculations using exiftool (RAW files, mainly)
• Fixes for metadata template feature
• Critical bug fixes for multiple collection emailing
• Improved reliability of email template image embedding.
• Added Revert Metadata tool (simulated reupload to clear and re-extract metadata).
• Added ability to list associated collections on the view page.
• Added ability to filter exiftool extractions and to use value filters for search/contactsheet field displays.
• Bug fixes/improvements for transform plugin
• Added option to show Resource Type on view page
• Fixed Replace Resource Batch
• Made id, resource_type, and date columns in list view optional
• Added cron job analysis in Installation Check
• Added Retry Creating Previews on Edit Page.

Version 3.1 - 3 December 2009

Key:    Enabled by default    Requires configuration

• Added ability to split the themes categories out to separate pages, instead of the themes categories being all on one page. Also works for smart themes
• Added 'view report' functionality so reports can be viewed directly, i.e. without having to open them in a spreadsheet application.
• Added some new reports.
• Added bug report functionality
• Added the ability to set the recent list as the home page.
• Added ability to name new collections upon upload.
• Added ability to configure fields to be displayed on the thumb-style contact sheet.
• Added option to include themes in search results.
• Added RSP (ResourceSpace plugin) no preview icons
• Critical fix to plugin manager - did not check for the creation of the 'tmp' folder first.
• Improved Metadata Templates functionality
• Added an option for extending the height of the title display in search results.
• Better handling of very long non-breakable titles (e.g. filenames) in search results.
• Enabled searching by resource ID combined with the main results. A resource matching the search ID will appear first.
• Added basic anti-spam feature to the account request page.
• Added ASC/DESC sorting ability to search.php
• Added more flexible handling of resource data in search result display.
• Plugin manager: added the ability to enable plugins for certain groups only.

Version 3.0 - 16 November 2009

Key:    Enabled by default    Requires configuration

• Added ability to give user a choice between Java and Flash uploaders on My Contributions page
• Added option to always show my contributions link, even for users with team center access
• Added capability to view 'deleted' resources (if system is configured such that resources go in to a deleted state instead of being deleted). Added function to 'really' delete resources in the deleted state.
• Added X permission to restrict resource types by group.
• Added detection code to check if cookies are disabled, and display a suitable message if so.
• Added option to restrict resource download sizes by resource type at the user group level.
• Added QuickLook generated previews (works with many different file formats) on OS X using qlpreview.
• Addition of plugin manager. Upload accepts .rsp files.
• Added option to set default search result display.
• Basic initial support for geocoded photos.
• Updated JUpload to latest release. Altered error reporting code so it returns errors in a JUpload specific format when using JUpload, which replaces the less useful 'string ^SUCCESS$ not found' message previously displayed.
• Several improvements and bug fixes to the preview/thumbnail processing.
• Added alternative file thumbs/previews.
• Added ability to set that public collections are restricted to collections created by parent, child and sibling user groups only ("My Group's Public Collections")
• Improved Exiftool integration so that 'groupname:tagname' format can be used for more specific Exiftool field mapping. This is useful in situations where the same tag name (e.g. 'Keywords') is shared among multiple profiles (EXIF/XMP etc.). Extended default length of Exiftool field to better support multiple mappings.
• Added resource metadata templates. These are resources that are used purely as a source of metadata when editing resources.
• Added further document icons for those file types where a thumb/preview is not supported or is not appropriate.
• Default inclusion of new transform plugin that allows cropping of image resources.
• Altered account request so the system checks that the user isn't already registered first.
• Added subgroup tree elements to System Setup. Child user groups are now shown as subfolders in the tree structure.
• Added permissions search to System Setup.
• Several minor bug fixes / tweaks to fix common gripes

Version 2.3 - 24 September 2009

Key:    Enabled by default    Requires configuration

• Added config option for switching the default between Add to New Collection or Do Not Add to Collection upon batch upload
• Fix for Safari white background boxes issue.
• Add ability to restrict deletion of resources, by group or globally
• Added ability to use a .ttf font on contact sheets. Also, ability to subset glyphs via fontforge.
• Added function to log e-mailing of resources.
• Added a config option to blank the upload form (user edit template) before every batch upload
• Added process locking functionality to prevent staticsync/create_previews from running if already running.
• Added the ability for staticsync to handle alternative files (placed in a subfolder). Fixed issue with nopreview icon and full screen display - was still using the old icons.
• Add option to have a "resource id" search in right nav, to allow sites that need to disable the numeric search option to still find a resource by ID. Adds !resource special search method to do this.
• Fixed issue with dropdown box searching.
• Altered date field type so it handles empty / not set dates instead of defaulting to today's date.
• Set that the date is reset to today's date on the upload form by default.
• Alteration to edit page so that dropdowns always have a blank first option instead of defaulting to the first entry in the list.
• Added some more no-preview file type icons
• Added admin ability to view user contributed resources pending submission.
• Added optional parameter to force system to always record contributor.
• Made it impossible to share empty collections
• After e-mailing a resource the user has the option to return to the original resource page
• Ability to generate requests for collections (external users)
• Fixed a bug whereby non-image types would constantly be queries for dimensions on every resource view. For very large (GBs) files this caused a noticable delay.
• Option to order checkbox lists vertically, which has been set to on by default as it is potentially more intuitive.
• Added MP3 audio preview creation and improved the positioning / integration of the MP3 player.
• Added resource expiry notifications.
• Improved resource/collections requesting so that custom fields can be added.
• New 'managed requests' functionality. At the user group level it can now be configured via 'request mode' that requests from users in that group are managed, in that requests appear in the 'Manage Requests/Orders' area of the Team Centre.
• Added edit filter - the ability to determine edit access based on resource metadata.
• Added optional 'deletion state' that resources are moved to when deleted, instead of being removed entirely.
• Added ability to store an XML metadata dump file in the resource folder which mirrors all stored resource data.
• Made resource request reason a required field.
• Added config option to change JUpload to use look and feel of local system rather than Java UI.

Version 2.2 - 11 August 2009

Key:    Enabled by default    Requires configuration

• Theme bar: a left-hand sidebar containing themed collections, with collapsible sections.
• Ability to deny write access to fields
• Exiftool is Resource Type-smart, allowing different mappings for different types.
• Ability to select access level when emailing to external users
• Ability to set an expiry date on the URL mailed to external users
• Share multiple collections at once.
• Auto user account creation (automatically creates accounts which can then be approved)
• Custom user registration fields
• User group selection upon registration
• Added languages: Brazilian Portugese, Danish, Russian, Croatian, Greek, Chinese, Swedish
• Refine Results - drill down on search results continuously
• PDF Dynamic Rip optimizes render times for extremely large and small PDFs.
• Option to disable thumbnail creation upon upload
• New default no-preview icons can visually indicate file types
• Ability to view the contents of Zip files
• Ability to find Public Themes and Collections in search
• Partial keyword searching on selected fields
• Date searching for user-added date fields
• Autocompletion of simple search fields
• Add custom fields to regular large-thumb search results.
• Smarter highlighting of fields reflects more specifically on search criteria
• Multithreaded batch script for thumbnailing
• Ability to hide specific resource types from user groups
• Additional Unoconv functionality (automatic PDF alternatives and previews for MS Office and OpenOffice files)
• Script to prune database
• Easily add custom site text and help entries
• Ability to set allowed extensions per Resource Type
• Staticsync Ingestion - Script to ingest resources from an existing folder structure
• Ability to batch upload alternative files.
• Easily name a new collection upon creation from the collections panel.
• Optional checkbox-based selection of resources
• Flash-based MP3 player for audio previews
• Query tracking for performance tuning
• PHPmailer integration to allow HTML templated emails
• Easier to add custom CSS/gfx themes

Version 2.0 - 24th April 2008

Key:    Enabled by default    Requires configuration

• Anonymous access.
• Possible to set a global fixed colour theme (no selection options).
• Popup info box when hovering over search results.
• 'Refine Results' plugin included.
• Collection ordering, commenting and rating functionality.
• InDesign thumbnail support.
• Expiry Date field type.
• Ability to choose between in-browser and FTP for batch uploads.
• Replace Resource Batch - replace existing files when uploading a batch.
• Letter based filtering on the user management area.
• Can set a footer which is appended to all e-mails.
• Language is selected on login.
• Contact sheet style PDF files from collections.
• "Edit All" now includes find and replace and append text edit modes.
• Ability to navigate through search results (next/previous) when editing.
• Added ability to relate all resources within a collection.
• Optional sort by country on search results.
• New languages: German, Dutch, Norwegian, Italian.
• Replaced FancyUpload with SWFupload, which is more stable across browsers.
• Improved performance for ImageMagick file thumbnail generation.
• Lots of new hooks for plugin developers.
• Several bug fixes.

Version 1.3 - 4th March 2008

Key:    Enabled by default    Requires configuration

• FancyUpload in-browser flash-based uploader optionally replaces FTP for batch uploads.
• Zip file creation to download a collection as one file.
• Original filename stored as metadata.
• Further user group based permissions, including: limit fields by group, limit themes by group, limit resource access by group using search filters.
• Many more config options.
• The basic install is more 'generic' regarding fields / types etc.
• Video player for uploaded FLV files (or FVL files created offline and stored in the same folder as an MPEG, AVI etc. file).
• Plugin architecture.
• Automatic database install / upgrade / repair.
• Page jumping used for all lists now (e.g. jump to page 10 on the user list).

Version 1.2 - 15th July 2007

Key:    Enabled by default    Requires configuration

• ImageMagick and FFmpeg integration allows automatic thumbnail creation for many more image and video types (including PDF, Photoshop, AVI, MOV, MPEG).
• Custom access mode for resources allows you to set access by user group.
• Ability to set a custom theme (i.e. individual CSS file) for each user group for usergroup specific branding.
• Ability to e-mail resources and collections to external users, simply use an e-mail address instead of a username when specifying users. The users will not need a login and will only be able to access the specific resources.
• French language (interface only, not help text).

Version 1.1 - 17th April 2007

Key:    Enabled by default    Requires configuration

• User contributions.
• Multilingual support.
• IPTC embedded metadata importing.