Search results
Customising the interface colours, logo and favicon
This article explains how to customise the interface colours, logo and favicon in a system. To do this, navigate to Admin -> System -> System configuration and open the User interface section. From there, you can change the colours for various areas of the system by ticking the check box next to each description and choosing a colour from the colour picker that appears.
ResourceSpace plugin for WordPress
A new WordPress plugin has been developed that allows users to embed resource files from ResourceSpace in their posts. The plugin was funded by ADRA International and developed by Codecide. To install the plugin, users should download the WordPress plugin zip file, navigate to Plugins->Add plugins from the WordPress Admin menu and click 'Upload plugin', or manually upload the zip file to the wp-content/plugins directory of the WordPress installation.
Welcome to ResourceSpace
The ResourceSpace Knowledge Base provides a library of guides and information to help individuals and businesses with their Digital Asset Management System.
New to ResourceSpace?
Find out from the Knowledge Base how to get started with the ResourceSpace Digital Asset Management System.
User guides
Introduction to the user guides section of the ResourceSpace Knowledge Base
Open source
ResourceSpace Digital Asset Management System: Open Source, Open Culture, Free Software, Free Forever
Resources and structure
Article to explain the concept of Resources and how they are structured with ResourceSpace Digital Asset Manager
Collections, public collections and featured collections
ResourceSpace allows resources to be tagged with various metadata, eliminating the need for a traditional hierarchical folder structure. This means that a resource can exist in multiple collections and can be found through metadata searches.
Accounts & access
A ResourceSpace Knowledge Base article explaining user accounts and access within ResourceSpace for users.
Language options
ResourceSpace is a platform that supports multiple languages and allows users to change their language preferences. The platform can detect and suggest the default language based on the user's browser.
Resource administrators
Knowledge Base Section introduction for Resource Administers to learn and understand how to work within ResourceSpace
Uploading
Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be.
Pending review and submission
ResourceSpace allows users to upload assets to the library with restricted permissions. Members of the General Users group first upload their assets in the 'Pending Submission' state, where they can check and verify the necessary metadata.
Exiftool
Exiftool is a third-party tool that allows for the extraction of embedded data within a file and automatically adds it to the resource metadata upon upload. Administrators can configure the fields where the extracted data is placed, allowing for the inclusion of any metadata stored within the file.
Simple search
The article discusses the simple search panel in ResourceSpace, a system that allows for easy searching within the platform. The basic panel includes a general search box for quick text searching across all indexed fields, as well as options to search by resource type and date.
Advanced search
The advanced search page in ResourceSpace allows users to access a wider selection of metadata fields, enabling them to create more refined searches. The fields are grouped by resource type, with global fields at the top and resource-specific fields further down.
Featured & public collections
Featured Collections are a way to showcase the best and most in-demand content. They can contain a select number of resources and encourage users to browse content by directing them to relevant tags or ideas.
Searching in ResourceSpace
The ResourceSpace search feature is a powerful tool that allows users to quickly find the resources they need. Users can start with a broad search and then refine the results to find the most relevant content.
Resource tools
The article discusses the various resource tools available in the resource downloads area of the resource view page. These tools allow users to download, view, and request resource files, as well as perform actions such as adding to a collection or sharing.
Alternative files
Alternative files are a feature in ResourceSpace that allows users to store multiple versions of a resource together with a single set of metadata. This is useful when there are different variations of a resource that need to be easily accessible from a single point.
Editing resources
The article discusses the importance of adding and maintaining metadata for uploaded resources. It emphasizes the need to monitor and update metadata to ensure that resources are easily found and useful.
Editing multiple resources
The article explains how to edit multiple resources in ResourceSpace using batch editing. Batch editing allows users to apply the same change to multiple resources at once, ensuring continuity. To perform a batch edit, users need to add the selected resources to a collection and then choose "Edit all resources" from the collection actions list.
Editing resource previews
Resource previews are an important aspect of ResourceSpace as they are the first contact users have with resources and help them decide which assets to use. If previews are missing, they should be remedied after upload.
Sharing resources
Resources and Resource Collections each offer a 'Share' option which allows them to be shared with other users, as well as with non-users of the system, to allow greater flexibility of use.
Deleting resources
The article provides instructions on how to delete resources in ResourceSpace, a digital asset management system. There are two methods described: deleting resources individually and batch deleting resources.
Related resources
The article explains how resources can be related to each other in order to group similar or mutually relevant resources. There are three ways to relate resources: relating all resources in a collection, manually relating resources by editing each resource individually, and relating resources on upload.
Creating collections
The article explains how to create collections in ResourceSpace, a digital asset management system. Collections can be created in three ways: when uploading resources, from the collection bar, or from the "manage my collections" section.
Deleting collections
This article explains how to delete collections in a simple and straightforward manner. Users are unable to delete their default "My Collection", but any other collection can be deleted by going to the "Manage My Collections Page", clicking "Delete" against the collection to be deleted, and confirming the deletion.
Collection options
There is a list of options available to you from the collection actions dropdown menu. This menu is present in the collection bar and from the "Manage My Collections" page, as well as on the search page when viewing resources in a collection.
Editing a collection
This article explains how to edit a collection in a resource management system. The edit screen provides several options, including customising the name of the collection, adding a description, and attaching tags to help find the collection of resources.
Creating featured collections
This article explains how to create a featured collection in ResourceSpace, which is a collection of resources that is highlighted on the platform's homepage. The process is similar to creating a public collection, but with an additional step to turn it into a featured collection.
PDF contact sheet
The article explains how to create a PDF contact sheet for a collection in ResourceSpace. A contact sheet is a quick reference overview of what is in a collection, which can be printed or downloaded. To create a contact sheet, users need to choose the "Contact Sheet" option in the collection Actions list.
Annotate
The article discusses the Annotate feature that allows users to add annotations to a resource and connect them to a part of the resource preview. The annotations could include names or features of note within an image.
Embed document
The article explains how to embed document resource previews on another website using a short HTML script. The process involves browsing to the resource with the configured resource type, selecting "Embed" next to the document resource, and copying the HTML code to paste into the other site's source.
Embed slideshow
This article provides instructions on how to generate HTML for embeddable collection slideshows on remote sites using a function. The process involves creating a dynamic collection, selecting 'Share' from the collection options, choosing the size, preview duration, and maximise option, and then generating the HTML.
Embed video
This article provides instructions on how to embed a video in an external site using an HTML script. The process involves browsing to the configured resource type, selecting "Embed" next to the video resource, and copying the HTML code to paste into the other site's source.
License manager
Adds the capability to manage resource licensing via the resource view page.
News
The article provides instructions on how to add a news segment to a website's structure. This feature allows updates to be posted on the website, providing further advertising or information to users. The process involves browsing to the "Manage News Items" section in the admin panel, creating news items by providing a date, headline, and body content, and then editing or deleting them as needed.
PDF split
This article describes a tool that allows users to split PDF files into multiple pages. The tool can be used to create separate resources or alternatives to the original PDF resource. To use the tool, users must browse to a PDF resource and click on "PDF Split" in Resource Tools.
Propose changes
The article explains how users who cannot edit a resource can propose changes to its metadata to administrators. The administrators can then approve or reject these changes. To submit a change, the user must navigate to a resource page and click "Propose Changes" in Resource Tools.
Refine results
The article discusses the addition of a filter bar above search results to allow for further filtering within the result set. This feature allows users to type in more relevant keywords and extra information into the "further results" field to keep filtering results.
Video splice
The video splice plugin allows users to trim and merge videos within ResourceSpace to create new, separate files. The trim tool allows users to select portions of a video to be recreated as a new video file, which can then be added as a new resource or attached as an alternative to the original.
Youtube publish
The YouTube Publish plugin allows users to publish video resources to a configured YouTube account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
Creating dash tiles
Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.
Managing dash tiles
This article explains how to manage dash tiles in ResourceSpace. Dash Administrators can create tiles for all users or selected user groups, and reorder the tiles for those users who cannot manage their own dash.
Admin overview
Accessible from the top navigation bar, the Admin menu provides a whole range of tools to help manage ResourceSpace and its contents.
Useful user permissions
The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.
User resource requests
ResourceSpace allows users to request access to restricted resources. The request mode setting on the user group determines what happens with the request. If the request mode is set to email only, an email is sent to the administration notification address containing the request details.
User research requests
Research requests enable users to ask admins for help in sourcing resources. Users can fill out a form detailing what they need, and administrators can then help them to find suitable resources. This can be done by either providing them with a list of resources or by sending them links to searches or collections to help them get their search started.
Collection and resource promotion
The article discusses ways to promote resources and collections using ResourceSpace. The homepage slideshow is a great way to showcase new and useful content, and careful management of it will keep the system looking fresh and encourage users to check regularly for new content.
Homepage slideshow
ResourceSpace, a digital asset management software, has highlighted the importance of updating the homepage slideshow regularly to keep users engaged and the system looking appealing. The "big slideshow" provides a full-screen background image or slideshow for the homepage, while the "small slideshow" moves the slideshow window to the upper left side of the screen, leaving white space on the homepage for displaying dash tiles.
User contributions
ResourceSpace allows for user contributions to be managed through user group upload permissions. Trusted uploaders, such as administrators, can add resources without review, while new users must upload their resources in a pending state for review by resource administrators.
Archives
Archiving is a way of keeping useful or popular resources within a system, but removing them from the main body of resources to encourage users to look at new material. This is particularly useful if resources have been used extensively for a project or campaign and need to be rested, or where an updated version has been made available but the original should be retained.
Batch replace
ResourceSpace has a batch replace functionality that allows users to update multiple resources at once. This feature is useful for replacing original files and regenerating previews of any number of resources.
Deleted resources
The article provides information on how to manage deleted resources in a system. The directory for deleted resources can be found in the Admin section of the system, and it contains all the deleted resources.
Resource types
Resource types are a key way to organise metadata in ResourceSpace, allowing users to record different metadata for different types of assets. Resource types can be created as needed, and separating resources into types allows users to apply certain media-specific fields only where they will be useful, saving time and effort.
Creating a resource type
This article provides instructions on how to create a new resource type in MODX. To create a new resource type, users need to browse to "Admin > System > Resource types", enter the name of the new resource type, click "Create", fill in the rest of the form as required, and click "Save".
Managing metadata
The article discusses the importance of managing metadata in a system to make searching for resources faster, easier and more intuitive. The article suggests that metadata should be descriptive, clear and complete to ensure that users can search effectively and get the best out of using the system.
Understanding resource metadata
Metadata is essential for describing resources and forms the basis of search. When a resource is uploaded into ResourceSpace, it is tagged with words or phrases that best describe the asset. These tags form the resource metadata and are how users search for the resources they need.
Creating and deleting metadata fields
The article provides guidance on creating and deleting metadata fields in ResourceSpace. Metadata fields should be clear and descriptive, and the right data should be stored in the right field type to achieve this.
Metadata field types
This article provides a list of metadata field types that can be used to capture data in an appropriate form for communicating to users what it represents. The list includes text boxes for single-line, multi-line, large multi-line, and formatted text, as well as check box lists, drop-down lists, radio buttons, and date fields.
Configuring category trees
The category tree field type is useful for selecting metadata tags from a nested tree, particularly where resource subjects follow a hierarchical classification, such as product taxonomy or projects within campaigns.
Modifying field options
The article explains how to modify field options in fixed list metadata fields in ResourceSpace. Users can add, remove or edit options by editing the field and selecting the "manage options" link. To add a new option, users can enter the name of the tag and click "Add".
Ordering metadata fields
Metadata fields can be ordered to determine where they appear on search, edit and upload pages. Global fields are placed first, followed by resource type-specific fields in a collapsible section below.
Indexing metadata
ResourceSpace has announced that from version 10.1, indexing of text fields will be limited to the first 500 characters of text. This change is being made to enable ResourceSpace to quickly search resource metadata, rather than the full file contents.
Related keywords
The article explains how to manage related keywords in a website's admin panel. This feature allows creating relationships between search terms so that a search for one will also return resources that have the other keyword present in their metadata.
Edit & upload tabs
This article provides guidance on how to set up and manage tabs in ResourceSpace, a digital asset management system. Tabs can be used to group related metadata fields together, making it easier for users to navigate and edit metadata.
Creating user groups
This article provides information on how to create user groups in ResourceSpace. The default user groups in ResourceSpace are Administrators, Archivist, General users, Restricted user, and Super Admin.
Creating users
This article provides a step-by-step guide on how to create a user account in a system. It explains that user accounts require user groups to be created first, as user permissions and configuration settings are managed in the groups.
User account requests
ResourceSpace offers the option for users to request accounts, which can be enabled or disabled in the system config file. There are four ways in which account requests can work, depending on how the installation is configured.
Useful user tools
ResourceSpace provides several user management tools to help with the user configuration process. The first tool is resetting passwords, which can be done by browsing to Admin > Users, editing the user, entering a password into the password field or clicking "Suggest" to generate one, and clicking Save.
Advanced user group options
The article explains the advanced user group options available in ResourceSpace. These options are hidden by default to make the user group page easier to use, but they can be accessed by clicking on the "Advanced options" header above the save button.
Customising the header image
The article provides a simple guide on how to customize the header image of an installation. Users can access the option to replace the header image by navigating to the "System Configuration" option under the "System" menu on the admin page.
Customising the homepage slideshow
This article provides instructions on how to customise the homepage slideshow on a website. The slideshow images can be selected through the "Admin" -> "System" -> "Slideshow" section. The article also includes code for embedding a video into the homepage slideshow using VideoJS.
Adding resources to a collection
This article explains the different ways to add resources to a collection in a learning management system. Resources can be added to multiple collections at any given time. The first way to add resources is during upload, where the resources can be added to an existing or new collection.
CSV upload
The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.
Advanced workflow
workflow, process, publish, embargo, archive, review,state, status
Watched searches
The 'rse_search_notifications' plugin enables the functionality of watched searches, which allows users to subscribe to any search result or set of resources, such as a collection. The system will then notify the user when resources are added or edited to match the result set.
Analytics
The analytics function allows detailed reporting on a variety of system actions which can be broken down by user group and filtered by a number of options.
Version control
The article explains how to use version control functions from the resource log. Users can click on a log entry to bring up a page showing the full log entry, and a revert link will be displayed where it is relevant.
KE EMu database integration
KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.
API
ResourceSpace implements a RESTful API that returns JSON. All requests must be signed using a shared private key specific to each user. This can be performed via GET or POST.
Installation overview
The article provides an overview of the installation process for ResourceSpace, a standard PHP/MySQL application. The installation process is similar to other PHP/MySQL applications, and most issues encountered relate to the default php.
Watermarks
ResourceSpace allows users to enable watermarks on preview images generated for each resource. To enable watermark preview generation, users need to add the following to their config.php: $watermark = "gfx/watermark.
Translations
The article provides a guide on how to create an official standard translation and a custom translation for a system. Before starting an official translation, it is important to verify that no other translator is already working with the language.
Simple LDAP
The Simple LDAP plugin enables consistent sign-on (CSO) for ResourceSpace users, allowing them to log in using the same credentials they use to log in to their organisation's network. The plugin has been tested with Microsoft Active Directory and Oracle Directory servers.
Google Vision API
The Google Vision API plugin sends images to Google's Cloud Vision API on upload and sets appropriate metadata in pre-configured fields based on what has been recognised in the image. The plugin can be found under the 'Asset processing' category.
Simple SAML
This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)
Facial recognition
Open source digital asset management software, ResourceSpace, has integrated facial recognition technology via OpenCV, an open source computer vision and machine learning software library. The ResourceSpace annotate feature has been used to create the association between a fixed list field and a face.
Metadata read/write mapping
ResourceSpace can map between embedded metadata stored in original files and the metadata fields in ResourceSpace itself. This synchronisation can be two-way, so that imported metadata can be automatically extracted into a configured field, but also that metadata added to the resource after import is written back to the file at download.
Lockable metadata
The article discusses the use of lockable metadata fields to speed up the process of refining metadata after uploading new resources. The feature is intended for use when the default upload sequence is set to 'Upload first, then set metadata'.
Action dates
The 'action_dates' plugin will automatically perform certain actions based on resource metadata, for example, archiving a resource when an expiry date is reached.
Video bookend
ResourceSpace has introduced a new feature called Video Bookend, which allows users to add opening and closing image slides to a video stored in ResourceSpace. To use this feature, users need to upload their slides as alternative files for the video resource.
Falcon link
The Falcon Link plugin allows users to publish resources as templates in Falcon.io. However, users must have an account with Falcon.io to use this plugin. The plugin creates a share link with no expiration date instead of copying the file itself when a resource is published to Falcon.
IIIF
IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.
Geolocation
This article provides instructions on how to add location data to a resource on a website. Users can add a location to a resource by clicking on the 'Add location' button on the resource view page and setting the marker for the location on the map that appears.
Image banks
The Image Banks plugin allows users to search external image banks for photos without having to navigate manually to the external system. Users can run searches in the external image bank using the simple search box and the dropdown selector called "Search external image banks".
Cookies notification
The cookies_notification plugin is a tool that can be activated under Plugins via the System menu. It creates a header on the login page to notify users that their activity will be tracked via cookies.
Security settings
ResourceSpace allows users to customise the security settings of their accounts. The length, complexity and frequency of password expiry can be configured, as can a failed login protocol, which determines when a ban is placed on a user account or IP address.
What file formats can be uploaded to ResourceSpace?
ResourceSpace allows any type of file to be uploaded except for banned extensions such as php, cgi, pl, exe, asp, jsp, sh, and bash. The list of banned extensions can be changed using the config option $banned_extensions.
ResourceSpace messages
ResourceSpace uses messages to ensure that notifications are prominently displayed so that important messages are not overlooked. A counter next to the user's profile will increase to indicate the activity as new messages are received.
TMS link
Help for setting up the tms_link plugin.
Manage image sizes
ResourceSpace allows users to upload files in their original form, but also creates derivative files in other resolutions that are stored alongside the resource. The default sizes of these derivative files are appropriate for most uses, but users may require a specific size to be available.
CSV export
ResourceSpace allows users to extract metadata from its database as a CSV file, which can be opened in most standard spreadsheet or database programs. The metadata fields included in the CSV file can be customised by editing metadata fields and enabling the "Include in CSV export" option.
Logs
ResourceSpace has a log that records the actions of each user, which is accessible in the Users section of the Admin area. The logs record the date and time of user logins, resources they have created, deleted and downloaded, and edits they have made to resources, showing both the previous and new values.
Upload here
ResourceSpace has introduced a new feature called "Upload here" that helps users create new resources based on a recent advanced search. The feature directs users to the upload page where the options will have been automatically selected, meaning they can easily add more resources that this metadata set describes.
Browse bar
ResourceSpace has introduced a browse bar to help users find resources more easily. The bar is a collapsible side tab available from all pages, offering the options to search by resource type, tag, collection or workflow state.
Adobe link
This plugin allows you to import files from ResourceSpace directly into Adobe InDesign and Photoshop.
Format chooser
This plugin allows you to choose different formats when downloading files which are generated on the fly.
Resource commenting
Resource commenting can be enabled in ResourceSpace by using the config option $comments_resource_enable. This feature adds a new area below the resource metadata, allowing users to add and respond to comments about the resource.
Accessibility
A high contrast mode is available for users with limited vision. This can be activated via the personal menu, then 'Preferences'. The user should select 'Enable' next to the 'Higher contrast mode' option.
Image text
The Image Text plugin enables metadata fields to be included as captions when a resource is downloaded. The plugin can be configured to apply captions to specific resource types and file extensions, and to extract text from a chosen field, such as the title.
Grant edit
The Grant Edit plugin allows administrators to grant edit access to a user or user group for the metadata of a resource they would not normally have permission to edit. Plugin settings determine which user group has the ability to grant edit access to the resource and to remove access previously granted.
Checkmail
The Checkmail plugin has been developed to expand ResourceSpace's capabilities by enabling the ingestion of resources using email. The plugin allows devices to contribute digital assets to the system, and provides advanced configuration options and the ability to handle a wide range of email types.
Google Analytics
ResourceSpace has added support for Google Analytics in its version 10.1, allowing users to track website activity such as session duration, pages visited per session, bounce rate, exit rate, and the source of traffic.
MuseumPlus
MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.
Meta append
The Meta Append plugin allows users to add a timestamp and daily upload number to each resource they contribute. The plugin automatically applies the user-defined timestamp and upload number to the selected field, which can be configured in the plugin settings.
Resource bot
The Resource Bot plugin is a new feature that integrates Chat Bot functionality from the main ResourceSpace website with your ResourceSpace installation. This plugin provides on-hand assistance for your users and offers support for those who are less confident.
Resource usage
The Resource Usage plugin enables users to keep a log of how a resource has been used, along with the usage medium, such as print or TV. Once enabled, a new section is added to the bottom of the resource view page, where users can click "New usage" to create a new record of where the resource was used.
Auto assign
The autoassign_mrequests plugin enables managed resource requests to be automatically assigned to a specific user for approval, based on a metadata field value mapping. The user to which the request is assigned must be in a user group able to access the admin area and with the permissions to manage requests and to be assigned resource requests.
Site content
All text strings in ResourceSpace can be customised from the Manage content area.
The Complete Guide to Developing Your Brand Guidelines
Your brand characterises your business. Without it, your products and services become indistinguishable from those offered by competitors.
Feedback
The Feedback plugin adds a user feedback function to the header for all users. Once enabled, users will be prompted to answer a configurable feedback form, and responses to these forms are stored in a CSV file inside the feedback plugin folder on the server.
Search notifications
The article discusses a new feature called "Search Notifications" that allows users to receive notifications when the results of a specified search change. This feature is useful for users who want to stay up-to-date on a particular topic or keep track of changes in a specific search result.
Remote assist
The article discusses a new plugin that has been developed to extend the home page welcome text area of ResourceSpace. The plugin is called Remote Assist and it displays various help links for using ResourceSpace.
Creating public collections
The article explains how to create public collections, which are a simple way to share groups of resources with other users in the system. Public collections can be used to highlight the best of a user's uploads so that administrators can promote them as featured collections.
Creating and editing filters
Creating and editing filters. Filters can be set to control access to resources
Usage history
ResourceSpace, the open source digital asset management software, is logging every time a user downloads a resource from the system, even one of its available sizes. By default, this is not shown on the view page of a resource, but there are configuration options which can change this behaviour.
Resource locking
Resource locking is a feature that allows users with edit access to lock resources to prevent other users from editing them and causing metadata conflicts. Once a resource is locked, metadata cannot be changed, and alternative files cannot be managed.
Removing resources from collections
The article provides three methods to remove resources from a collection. The first method involves clicking and dragging the resource to be removed from the collection and dropping it onto the trash icon that appears at the top of the screen.
Fixed list fields
ResourceSpace has various metadata field types, including text boxes, check box lists, dropdown lists, date fields, category trees, and radio button lists. Some of these fields can have their options defined by an administrator of the system, and these fields are called fixed list fields.
Sensitive image blurring
The sensitive image blurring plugin can blur selected images from users both in the results and on the resource view page. The plugin can be configured by enabling it and choosing a desired field for the "sensitive message" in the plugin's options page.
Managing offline jobs
The My Jobs page is a tool used to check the status of jobs, such as collection downloads and preview creation. Administrators can also use this page to check on the status of jobs systemwide. The page displays information about jobs in the queue, including job priority, job reference, job type, user that created the job (admins only), job status, and the earliest job start date.
Metadata templates
Metadata templates are a useful tool for saving time and ensuring consistency when uploading resources with common metadata sets. A metadata template is a data-only resource that inherits all global fields and resource type-specific fields, meaning that each template may contain a complete set of values for every field within ResourceSpace.
Anonymous access
ResourceSpace has introduced anonymous access, which allows non-registered users to access the system without requiring a login. The feature is useful for those who frequently work with third-party agencies and do not want to create new user accounts, or for those who want to make selected resources available to the public.
Sharing upload links
ResourceSpace has introduced a new feature that allows users to share upload links externally. This feature enables external media creators to upload files into ResourceSpace without requiring an account.
RSS Feed
The RSS Feed plugin generates RSS URLs for a resource search in ResourceSpace using the API. After enabling the plugin, a new link appears at the bottom of the Simple Search area, which takes the user to the RSS feed for the 50 most recently uploaded resources.
save_collection
The "save_collection" API binding allows users to save collection data. The API requires a POST request to avoid URL limits being reached. The API requires two variables: "$ref" and "$coldata". "$ref" is the ID of the collection, and "$coldata" is the JSON encoded collection data.
Geographic search
The geographic search function allows users to search for resources that have embedded location data. To use the function, users can drag the map and zoom to an area of interest or search for a location using the search button.
Further videos
The article provides a list of videos that cover various topics related to using the ResourceSpace digital asset management system. The videos cover topics such as creating users, customizing the homepage slideshow, search filters, sharing resources, and more.
Image tools
The Image Tools plugin enables users to edit images by rotating, cropping or scaling them. The plugin also allows users to modify the home slideshow image using resources that have previously been uploaded to ResourceSpace.
Image preview zoom
The article discusses the image preview zoom feature in ResourceSpace, a digital asset management system. If the system is configured with zoomable previews, users can enable the OpenSeadragon viewer on the view page by toggling the image preview zoom tool available in the image preview toolbar.
User preferences
The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.
Messaging
The article provides instructions on how to view and send messages on a website. To view messages, users need to click on the user profile icon and select "Messages". Messages are listed in date order, newest first, and users can mark them as read, delete them, or reply to them.
Recently added resources
The article discusses the feature of recently added resources on a website. Users can access this feature by clicking on the 'Recent' link in the header. The latest resources will be displayed, but users will only be able to view those they have permission to access.
Consent manager
Adds the capability to manage resource licensing via the resource view page.
User IP restriction
ResourceSpace allows users to limit the locations from which their users access the platform by applying an IP restriction to user accounts. This is done on a per-user basis, allowing tighter controls on certain accounts where necessary.
Mobile responsive mode
ResourceSpace, the open source digital asset management software, is now available on mobile devices. The software's interface automatically adjusts to account for the smaller screen, but the functionality remains the same.
Speed tagging
Speed tagging is a feature that can be enabled by system administrators to help users add metadata to resources without requiring edit access. It places a link in the top navigation bar that directs users to all resources that do not have an entry in a nominated metadata field.
Offline archive
The Offline Archive plugin allows users to relocate archived files to an offline location. Once enabled, users can configure the plugin to specify how the relocation will occur. There are four configuration options available: selecting the metadata field that will hold the archive reference code, entering the location that the archives will be created in, specifying a subfolder of the StaticSync folder that restored files will be placed in, and determining whether to carry across the timestamp of the original file.
Create alternative video files
ResourceSpace can be configured to automatically generate a video file in a different size or format from the uploaded original. This can be useful where a smaller size is required for uploading to the web.
System reset
The article describes the use of the System Reset plugin in ResourceSpace, which allows users to completely reset their installation by deleting all files and data. To activate the plugin, users must select System then Plugins from the top right menu, and then select the System Reset option from the System menu.
Configuring Expiry date field
The article explains how to configure an expiry date field in a system to help users know when a particular resource has expired and should no longer be used. The expiry date field type can be set by selecting "Expiry date" in the field type option.
Subtitles for Video Preview
ResourceSpace has added a new feature that allows subtitles to be included when previewing video resources. Once configured, users can select the subtitle track from the player controls when playing a video resource preview.
The Digital Asset Management Buyer's Guide
In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.
Integrating ResourceSpace with BrandStencil
Instantly create marketing materials from templates using your DAM images thanks to ResourceSpace's integration with BrandStencil.
Integrating ResourceSpace with RightMarket
Create branded marketing materials, including posters, social graphics or point of sale materials, with ResourceSpace's RightMarket integration.
Customising the font
The article provides instructions on how to customise the font in the user interface of a system. Users can navigate to Admin > System > Configuration and expand the User interface section to choose a preset font from the Font drop-down or upload a custom font file (extension woff2, woff, ttf or otf) with the Custom font file option.
API Webhooks
API Webhooks is a plugin that allows developers to synchronise data between ResourceSpace and third-party systems. The plugin enables remote scripts to be called from within ResourceSpace, allowing users to drive the timing of the synchronisation between the two systems.
Full text searching
ResourceSpace has changed the way it handles long text stored in metadata fields. From version 10.1, keywords (tags) will only be processed for the first 500 characters of any text. To search the full text, there is a new option on the advanced search page that will utilise native database full-text indexing.
Integrating with Uppy Companion
Uppy Companion is an open-source server application that can be linked to the Uppy uploader used by ResourceSpace. It allows users to select files directly from sources such as Google Drive, Dropbox and OneDrive without having to download the files locally first.
OpenAI GPT
OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.
The System Configuration page
The System Configuration Page is a feature in Moodle that can be accessed via the administration menu System category. It allows users to configure many system-wide properties, such as the default system language, timezone, and the appearance of the system.
What is Digital Asset Management?
Digital Asset Management is critical for managing and securing digital assets. Explore the benefits of DAM, its use cases, and how it streamlines asset management.
User rating of resources
ResourceSpace has a star rating feature that allows each user to give resources a rating of between one and five stars. User rating of resources can be enabled by super admins in the configuration area via admin, system, configuration, user accounts and enabling "user rating of resources".
Configuring the download filename format
ResourceSpace version 10.3 introduces a new system-wide configuration that allows administrators to format the final download filename. This configuration applies to resources and their alternatives, including preview sizes.
A Comprehensive Guide to Digital Curation: Tools and Techniques
Explore the world of digital curation. Learn about the concepts, tools, and techniques used to curate and preserve historical and culturally significant assets.
Progressive Web App
ResourceSpace can be installed as a Progressive Web App (PWA) by using the manifest.json file. This file sets various properties for the web application, such as the application name, app icons, UI colors, shortcuts, and screenshots.
get_featured_collections
The "get_featured_collections" function in ResourceSpace allows users to retrieve featured collections (categories) from version 10.3 onwards. The function requires the "parent" parameter, which is the reference of the featured collection's parent.
The Complete Guide to Metadata
Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.
Navigating Consent and Digital Asset Management
Consent is not just limited to personal contact information or medical records; it also applies to artwork, photos, and videos where a person is identifiable. Digital asset managers need to have robust consent policies and procedures in place to comply with regulations and protect the privacy of individuals.
Can I change which fields are shown in List view?
The article explains that most metadata fields can be added as column headings in list view on the search results page. This can be done through configuration in the back end of the system. If the user has a support contract, they can ask their account manager to set it up for them.
Configuring image alternatives
The article discusses configuring image alternatives using the "$image_alternatives" configuration option, similar to video file alternatives. This setting controls the options for ImageMagick utility to create alternative image formats/sizes.
LinkrUI for Adobe
LinkrUI for Adobe is a Connector plugin that integrates ResourceSpace with Adobe software such as Photoshop, Illustrator, InDesign, Premiere Pro, and After Effects. This integration allows users to easily search, open, and place assets stored in ResourceSpace directly into their Adobe applications.
Table: collection
This article provides a table that outlines the structure of a collection in ResourceSpace, which is a group of resources. The table includes columns such as ref, name, user, created, public, theme, theme2, theme3, allow_changes, cant_delete, keywords, savedsearch, home_page_publish, home_page_text, home_page_image, session_id, description, type, parent, thumbnail_selection_method, bg_img_resource_ref, and order_by.
Table: keyword
Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 13661 tokens. Please reduce the length of the messages.
YT2RS (Youtube embed)
The Youtube to ResourceSpace plugin allows users to embed a YouTube video into the Resource view page. Users can enter the ID of a metadata field that stores the URL of the Youtube video on the options page for the plugin.
VM2RS (Vimeo embed)
The VM2RS plugin is a Vimeo to ResourceSpace plugin that allows users to embed Vimeo videos on the Resource view page. Users can enter the ID of a metadata field that stores the URL of the Vimeo video on the options page for the plugin.
iiif_get_canvases()
Developer reference for function iiif_get_canvases()
iiif_get_thumbnail()
Developer reference for function iiif_get_thumbnail()
iiif_get_image()
Developer reference for function iiif_get_image()
get_user_collections()
Developer reference for function get_user_collections()
save_collection()
Developer reference for function save_collection()
comments_show()
Developer reference for function comments_show()
config_file_input()
Developer reference for function config_file_input()
get_header_image()
Developer reference for function get_header_image()
txt2html()
Developer reference for function txt2html()
message_add()
Developer reference for function message_add()
render_new_node_record()
Developer reference for function render_new_node_record()
draw_tree_node_table()
Developer reference for function draw_tree_node_table()
generate_pdf()
Developer reference for function generate_pdf()
process_template()
Developer reference for function process_template()
render_resource_image()
Developer reference for function render_resource_image()
calculate_image_display()
Developer reference for function calculate_image_display()
do_report()
Developer reference for function do_report()
get_nopreview_icon()
Developer reference for function get_nopreview_icon()
get_featured_collection_resources()
Developer reference for function get_featured_collection_resources()
get_featured_collections()
Developer reference for function get_featured_collections()
process_posted_featured_collection_categories()
Developer reference for function process_posted_featured_collection_categories()
render_featured_collections()
Developer reference for function render_featured_collections()
render_featured_collection()
Developer reference for function render_featured_collection()
get_all_featured_collections()
Developer reference for function get_all_featured_collections()
leaflet_osm_basemaps()
Parameters Column Type Default Description OpenStreetMap // { '" detectRetina: 19 maxZoom: osm_attribute attribution: 18 maxZoom: 20 maxZoom: osm_fr_attribute attribution: L.
leaflet_markers_legend()
Parameters This function accepts no parameters. Location include/map_functions.php lines 502 to 532 Definition function leaflet_markers_legend () { global $lang , $marker_metadata_field , $marker_metadata_array , $MARKER_COLORS ; if (!isset( $marker_metadata_field ) || $lang [ 'custom_metadata_markers' ] == '' ) { ?> <b> echo escape ( $lang [ 'legend_text' ]); ?> </b> $restypes = get_resource_types (); foreach( $restypes as $restype ) { $markercolour = (isset( $restype [ "colour" ]) && $restype [ "colour" ] > 0 ) ? (int) $restype [ "colour" ] : ( $restype [ 'ref' ] % count ( $MARKER_COLORS )); echo "<img src='.
render_message()
Parameters Column Type Default Description $message "" Location include/render_functions.
validate_build_url()
Description Sanitise the url provided when saving a dash tile. This function will take the value obtained by the form and pass it through if valid. If the url supplied is invalid, a blank value will be returned allowing the default standard tile type to be used.
tltype_srch_generate_js_for_background_and_count()
Description Generate client side logic for doing expensive computation async for retrieving the tile background and total results count. Parameters Column Type Default Description $tile array Tile information {@see pages/ajax/dash_tile.
get_dash_search_data()
Description Get images and resource count for search dash tile. This has to work on a string because the dash tile does not yet exist when on dash creation page For performance this function will return a maximum of 4 images Parameters Column Type Default Description $link string '' Tile link URL $promimg int 0 Promoted image ref Return array $searchdata Array containing the count of resources and details of preview images.
allow_in_browser()
Description Check if file can be rendered in browser via download.php Parameters Column Type Default Description $path string Path to file Return bool Location include/resource_functions.
send_user_notification()
Description Send system notifications to specified users, checking the user preferences first if specified This will contain two arrays:- "emails" array of emails sent, with the following elements:- "email" => Email address "subject" => Email subject "body" => Body text "messages" Array of system messages sent with the following elements :- "user" => User ID "message" => message text "url" => url Parameters Column Type Default Description $users array Array of user IDs or array of user details from get_users() $notifymessage ResourceSpaceUserNotification An instance of a ResourceSpaceUserNotification object holding message properties $forcemail bool false Force system to send email instead of notification? Return array Array containing resulting messages - can be used for testing when emails are not being sent Location include/message_functions.
display_related_resources()
Description Render all related resources on view page Parameters Column Type Default Description $context array Array with all required info from the view page Return void * Location include/render_functions.
create_random_image()
Description Generate a random image which can be used during testing (e.g to upload, or create previews for) - text -> Image content text - filename (default: random) - width (default: 150) - height (default: 50) - bg[red|green|blue] -> Background colour (RGB), e.
render_resource_view_image()
Description Render image on view.php "access" - Resource access "edit_access" - Resource edit access Parameters Column Type Default Description $resource array Resource data $context array Array with following named elements Return void * Location include/render_functions.
get_resource_preview()
Description Get the largest available preview URL for the given resource and the given array of sizes Parameters Column Type Default Description $resource array Array of resource data from get_resource_data() or search results $sizes array [] Array of size IDs to look through, in order of size.