Understanding Resource Metadata

Ensuring high quality Resource Metadata is important to enable easy searching and efficient content management.

If you haven't already, Read the Concepts, particularly Metadata.

Metadata serves two purposes for resources.

  1. Describes the Resource
  2. Provides content to search for
The description coming from each piece of metadata for that resource can be then split into the field title and content. It is easier to see that a particular resource is from Kenya if it is in a Country Field and also makes searching much easier.

Simple Example of Metadata Organisation

If you search for "Kenya" in the simple search bar, this might include pictures of the Kenyan Embassy in London. However, if you search for Kenya under country, it will only find resources that are specified as being in Kenya.

More Complex Example of Metadata Organisation

If you have an ongoing project that you are documenting with photos and documents from periodic visits:

  • Create a Dynamic Keyword List field called Project
  • Create a field Called Date
  • When uploading your shoot for that project, add the Project Title if it doesn't already exist or select it from the Dynamic List if it does already.
  • Set the date of the shoot
As you go along, that project will have more and more resources added to the project, but the date field can then be used to track its progress through to its finish. If your project is bigger than just a single location or maybe there are multiple groups working on the project, just add another field, so you can specify the location or a field for your group. This could be inserted by the user, or the usergroups could be set up with the appropriate settings so that they populate that field automatically. This allows the project to be divided up as required so that you can track each shoot, for each project, in each location/group.