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ResourceSpace Plugins
Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.
Writing your own plugins
A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.
Managing plugins
ResourceSpace is a digital asset management system that can be extended or modified using plugins. Plugins have a managed structure that makes it easy for third parties to write and for site administrators to maintain, even as function and bug fixes are applied to the base code.
Auto assign
The autoassign_mrequests plugin enables managed resource requests to be automatically assigned to a specific user for approval, based on a metadata field value mapping. The user to which the request is assigned must be in a user group able to access the admin area and with the permissions to manage requests and to be assigned resource requests.
Automatic alternative video files
ResourceSpace can be configured to automatically generate a video file in a different size or format from the uploaded original. This can be useful where a smaller size is required for uploading to the web.
Automated Testing
Automated testing is a software testing technique that involves the use of specialized tools to execute pre-scripted tests on a software application. This process helps in identifying defects, errors, or bugs in the software, ensuring its quality and reliability.
Table: plugins
The article provides a table named "plugins" that lists all active plugins on the system and stores their configuration. The table has several columns, including name, descrip, author, update_url, info_url, inst_version, config, config_json, config_url, enabled_groups, priority, disable_group_select, title, and icon.
Alternative files
Alternative files are a feature in ResourceSpace that allows users to store multiple versions of a resource together with a single set of metadata. This is useful when there are different variations of a resource that need to be easily accessible from a single point.
Simple SAML
This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)
Further videos
The article provides a list of videos that cover various topics related to using the ResourceSpace digital asset management system. The videos cover topics such as creating users, customizing the homepage slideshow, search filters, sharing resources, and more.
AI Metadata Generation
OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.
Advanced metadata field configuration
This page covers the advanced options for metadata field configuration including display templates, smart featured collections, display conditions, autocomplete options and additional settings for ExifTool and IPTC metadata.
Smart featured collections
Smart featured collections are an automated way of collating resources with a common theme.
Action dates
The 'action_dates' plugin will automatically perform certain actions based on resource metadata, for example, archiving a resource when an expiry date is reached.
New to ResourceSpace?
Find out from the Knowledge Base how to get started with the ResourceSpace Digital Asset Management System.
User guides
Introduction to the user guides section of the ResourceSpace Knowledge Base
Knowledge Base structure
Article to explain how the ResourceSpace Knowledge Base is structured to assist with finding content specific for the reader
Resources and structure
Article to explain the concept of Resources and how they are structured with ResourceSpace Digital Asset Manager
Language options
ResourceSpace is a platform that supports multiple languages and allows users to change their language preferences. The platform can detect and suggest the default language based on the user's browser.
Uploading
Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be.
ExifTool
Exiftool is a third-party tool that allows for the extraction of embedded data within a file and automatically adds it to the resource metadata upon upload. Administrators can configure the fields where the extracted data is placed, allowing for the inclusion of any metadata stored within the file.
Featured & public collections
Featured Collections are a way to showcase the best and most in-demand content. They can contain a select number of resources and encourage users to browse content by directing them to relevant tags or ideas.
Searching in ResourceSpace
The ResourceSpace search feature is a powerful tool that allows users to quickly find the resources they need. Users can start with a broad search and then refine the results to find the most relevant content.
Editing multiple resources
The article explains how to edit multiple resources in ResourceSpace using batch editing. Batch editing allows users to apply the same change to multiple resources at once, ensuring continuity. To perform a batch edit, users need to add the selected resources to a collection and then choose "Edit all resources" from the collection actions list.
Resource status & access
Resource status and access are important factors in controlling how users interact with resources in ResourceSpace. The status of a resource determines whether it can be found or edited by users, while the access controls which users can download the resource.
Sharing resources
Resources and Resource Collections each offer a 'Share' option which allows them to be shared with other users, as well as with non-users of the system, to allow greater flexibility of use.
Related resources
The article explains how resources can be related to each other in order to group similar or mutually relevant resources. There are three ways to relate resources: relating all resources in a collection, manually relating resources by editing each resource individually, and relating resources on upload.
Creating collections
The article explains how to create collections in ResourceSpace, a digital asset management system. Collections can be created in three ways: when uploading resources, from the collection bar, or from the "manage my collections" section.
Collection options
There is a list of options available to you from the collection actions dropdown menu. This menu is present in the collection bar and from the "Manage My Collections" page, as well as on the search page when viewing resources in a collection.
PDF contact sheet
The article explains how to create a PDF contact sheet for a collection in ResourceSpace. A contact sheet is a quick reference overview of what is in a collection, which can be printed or downloaded. To create a contact sheet, users need to choose the "Contact Sheet" option in the collection Actions list.
Special search terms
Special search terms help users to find content in a much more specific and controlled manner, either through giving them extra tools or using a prebuilt search.
Embed video
This article provides instructions on how to embed a video in an external site using an HTML script. The process involves browsing to the configured resource type, selecting "Embed" next to the video resource, and copying the HTML code to paste into the other site's source.
License manager
Adds the capability to manage resource licensing via the resource view page.
News
The article provides instructions on how to add a news segment to a website's structure. This feature allows updates to be posted on the website, providing further advertising or information to users. The process involves browsing to the "Manage News Items" section in the admin panel, creating news items by providing a date, headline, and body content, and then editing or deleting them as needed.
PDF split
This article describes a tool that allows users to split PDF files into multiple pages. The tool can be used to create separate resources or alternatives to the original PDF resource. To use the tool, users must browse to a PDF resource and click on "PDF Split" in Resource Tools.
Propose changes
The article explains how users who cannot edit a resource can propose changes to its metadata to administrators. The administrators can then approve or reject these changes. To submit a change, the user must navigate to a resource page and click "Propose Changes" in Resource Tools.
Refine results
The article discusses the addition of a filter bar above search results to allow for further filtering within the result set. This feature allows users to type in more relevant keywords and extra information into the "further results" field to keep filtering results.
Video splice
The video splice plugin allows users to trim and merge videos within ResourceSpace to create new, separate files. The trim tool allows users to select portions of a video to be recreated as a new video file, which can then be added as a new resource or attached as an alternative to the original.
Youtube publish
The YouTube Publish plugin allows users to publish video resources to a configured YouTube account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
Creating dash tiles
Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.
Admin overview
Accessible from the top navigation bar, the Admin menu provides a whole range of tools to help manage ResourceSpace and its contents.
Reports
ResourceSpace offers a reporting section that allows users to access information about downloads, uploads, and views. The reporting section provides a detailed table structure that can be downloaded as a CSV file for spreadsheet software or viewed directly in the browser.
Useful user permissions
The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.
User resource requests
ResourceSpace allows users to request access to restricted resources. The request mode setting on the user group determines what happens with the request. If the request mode is set to email only, an email is sent to the administration notification address containing the request details.
User research requests
Research requests enable users to ask admins for help in sourcing resources. Users can fill out a form detailing what they need, and administrators can then help them to find suitable resources. This can be done by either providing them with a list of resources or by sending them links to searches or collections to help them get their search started.
Batch replace
ResourceSpace has a batch replace functionality that allows users to update multiple resources at once. This feature is useful for replacing original files and regenerating previews of any number of resources.
Resource types
Resource types are a key way to organise metadata in ResourceSpace, allowing users to record different metadata for different types of assets. Resource types can be created as needed, and separating resources into types allows users to apply certain media-specific fields only where they will be useful, saving time and effort.
Creating and deleting metadata fields
The article provides guidance on creating and deleting metadata fields in ResourceSpace. Metadata fields should be clear and descriptive, and the right data should be stored in the right field type to achieve this.
Modifying field options
The article explains how to modify field options in fixed list metadata fields in ResourceSpace. Users can add, remove or edit options by editing the field and selecting the "manage options" link. To add a new option, users can enter the name of the tag and click "Add".
Indexing metadata
ResourceSpace has announced that from version 10.1, indexing of text fields will be limited to the first 500 characters of text. This change is being made to enable ResourceSpace to quickly search resource metadata, rather than the full file contents.
Related keywords
The article explains how to manage related keywords in a website's admin panel. This feature allows creating relationships between search terms so that a search for one will also return resources that have the other keyword present in their metadata.
Creating user groups
This article provides information on how to create user groups in ResourceSpace. The default user groups in ResourceSpace are Administrators, Archivist, General users, Restricted user, and Super Admin.
Creating users
This article provides a step-by-step guide on how to create a user account in a system. It explains that user accounts require user groups to be created first, as user permissions and configuration settings are managed in the groups.
User account requests
ResourceSpace offers the option for users to request accounts, which can be enabled or disabled in the system config file. There are four ways in which account requests can work, depending on how the installation is configured.
Advanced user group options
The article explains the advanced user group options available in ResourceSpace. These options are hidden by default to make the user group page easier to use, but they can be accessed by clicking on the "Advanced options" header above the save button.
Search filters
Each user group can have a 'search filter' set (via the user group options in System Setup), which allows for resource visibility restrictions.
Edit filters
Edit filters are used to determine if users in a group can edit resources based on the metadata in the resource. The existing 'e0' (or e1, e2 etc.) permissions must be used first to open up edit access.
Customising the homepage slideshow
This article provides instructions on how to customise the homepage slideshow on a website. The slideshow images can be selected through the "Admin" -> "System" -> "Slideshow" section. The article also includes code for embedding a video into the homepage slideshow using VideoJS.
CSV upload
The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.
Advanced workflow
workflow, process, publish, embargo, archive, review,state, status
Watched searches
The 'rse_search_notifications' plugin enables the functionality of watched searches, which allows users to subscribe to any search result or set of resources, such as a collection. The system will then notify the user when resources are added or edited to match the result set.
Video tracks
The Video Tracks plugin for ResourceSpace enables users to create custom video files in alternative formats/codecs, including subtitle and audio track files that have been uploaded as alternative files for a video resource.
Analytics
The analytics function allows detailed reporting on a variety of system actions which can be broken down by user group and filtered by a number of options.
KE EMu database integration
KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.
create_resource
The article provides a function called "create_resource" that creates a new resource. The function requires the ID of the resource type for the new resource, which is an integer value. The archival state of the new resource is optional, and the default value is 999.
upload_file
The "upload_file" function allows users to upload a new local file to an existing resource, replacing any file that is already attached. The function takes in several variables, including the ID of the resource, a flag to process embedded metadata, a flag to re-process an existing file, a flag to automatically rotate images, and the path on disk of the file to upload.
upload_file_by_url
The "upload_file_by_url" function allows users to upload a new remote file to an existing resource, replacing any file that is already attached. The function requires the ID of the resource, which must already exist, and the URL of the file to upload.
Installation overview
The article provides an overview of the installation process for ResourceSpace, a standard PHP/MySQL application. The installation process is similar to other PHP/MySQL applications, and most issues encountered relate to the default php.
Configuring php.ini
This article provides guidance on how to configure the php.ini file to handle larger files. The php.ini file location can be found on the PHP Info page in the row "Loaded Configuration File", available by running the function phpinfo() on an empty PHP page.
Upgrading
The article provides instructions for upgrading ResourceSpace, a digital asset management system, using Subversion (SVN). Before upgrading, users should ensure that their system meets the general installation requirements.
LibreOffice integration for Microsoft Office previews
The article provides instructions on how to install and use Unoconv, a utility that allows conversion between different document formats in Open Office. The article explains that in order to preview files in common office document formats such as .
Configuring for multi-client use
The article provides a method for setting up ResourceSpace as an environment where multiple users can use the system, but their resources remain private from each other. The method involves creating a new global field called 'client' that can be attached to all types of resources.
StaticSync - keep your files in situ
StaticSync is a tool that allows users to keep their files in situ, meaning that they can remain in their existing folder structure. It is not intended to be used as a way to store resources externally to increase storage capability.
Translations
The article provides a guide on how to create an official standard translation and a custom translation for a system. Before starting an official translation, it is important to verify that no other translator is already working with the language.
Simple LDAP
The Simple LDAP plugin enables consistent sign-on (CSO) for ResourceSpace users, allowing them to log in using the same credentials they use to log in to their organisation's network. The plugin has been tested with Microsoft Active Directory and Oracle Directory servers.
Google Vision
The Google Vision API plugin sends images to Google's Cloud Vision API on upload and sets appropriate metadata in pre-configured fields based on what has been recognised in the image. The plugin can be found under the 'Asset processing' category.
Google VR View
Google VR View is a plugin that displays previews of 360-degree images and videos using the Google VR View browser API. The plugin is supported on modern versions of Chrome, Opera, Safari, Firefox, IE 11 and Edge on Windows, macOS, Linux, Android and iOS.
Metadata read/write mapping
ResourceSpace can map between embedded metadata stored in original files and the metadata fields in ResourceSpace itself. This synchronisation can be two-way, so that imported metadata can be automatically extracted into a configured field, but also that metadata added to the resource after import is written back to the file at download.
How to back up your ResourceSpace installation
Ensure that your ResourceSpace open source Digital Asset Management system has appropriate backups in place.
CSV user import
The CSV user import plugin allows administrators to create user accounts in bulk based on information stored in a CSV file. The CSV file must be encoded in UTF-8 format and without BOM, and should have text cells quoted in case they contain commas or other special characters.
Installing on Windows Server
The article provides a step-by-step guide to installing ResourceSpace on Windows Server. The instructions include setting up the IIS Web Server role, installing Web Platform Installer to help with PHP and MySQL install, configuring php.
Video bookend
ResourceSpace has introduced a new feature called Video Bookend, which allows users to add opening and closing image slides to a video stored in ResourceSpace. To use this feature, users need to upload their slides as alternative files for the video resource.
Falcon link
The Falcon Link plugin allows users to publish resources as templates in Falcon.io. However, users must have an account with Falcon.io to use this plugin. The plugin creates a share link with no expiration date instead of copying the file itself when a resource is published to Falcon.
Basic metadata field configuration
This article provides an overview of the basic options for metadata field configuration in ResourceSpace. The article covers the following options: Enabled, Required, Index, Display full width on view page, Display field, Enable advanced search, Enable simple search, May contain personal data, Hide when uploading, and Hide when restricted.
IIIF
IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.
Customising the interface colours, logo and favicon
This article explains how to customise the interface colours, logo and favicon in a system. To do this, navigate to Admin -> System -> System configuration and open the User interface section. From there, you can change the colours for various areas of the system by ticking the check box next to each description and choosing a colour from the colour picker that appears.
User opt-in consent
The article discusses the configuration option for user opt-in consent, which is enabled by default in certain data protection regulations such as the General Data Protection Regulation (GDPR). The configuration option requires users to give consent for their personal data to be processed before they can submit an account request.
Image banks
The Image Banks plugin allows users to search external image banks for photos without having to navigate manually to the external system. Users can run searches in the external image bank using the simple search box and the dropdown selector called "Search external image banks".
Cookies notification
The cookies_notification plugin is a tool that can be activated under Plugins via the System menu. It creates a header on the login page to notify users that their activity will be tracked via cookies.
Security settings
ResourceSpace allows users to customise the security settings of their accounts. The length, complexity and frequency of password expiry can be configured, as can a failed login protocol, which determines when a ban is placed on a user account or IP address.
Smart collections
Smart collections are a new feature that can be enabled in a system by using the config option $allow_smart_collections. Once enabled, a new option will appear in the Actions drop-down menu on the Search page, allowing users to save a search as a smart collection.
Configuring email and messaging
This article provides guidance on how to configure email and messaging settings in ResourceSpace. To change the email address that system emails are sent from, users should navigate to Admin > System > System configuration and change the 'Email from address'.
All user permissions
ResourceSpace is a digital asset management system that allows users to control which resources other users can see and how they can interact with them. The system offers a range of permission options, including search, metadata fields, resource types, resource creation, featured collections, restrictive permissions, and administration.
TMS link
Help for setting up the tms_link plugin.
Manage image sizes
ResourceSpace allows users to upload files in their original form, but also creates derivative files in other resolutions that are stored alongside the resource. The default sizes of these derivative files are appropriate for most uses, but users may require a specific size to be available.
Upload here
ResourceSpace has introduced a new feature called "Upload here" that helps users create new resources based on a recent advanced search. The feature directs users to the upload page where the options will have been automatically selected, meaning they can easily add more resources that this metadata set describes.
Offline job queues
ResourceSpace has developed an offline jobs function to delegate slow processes, such as creating a preview for a video file, to another script/process to be run asynchronously. The upload process focuses on getting files into the filestore, later working from a queue for further processing.
Format chooser
This plugin allows you to choose different formats when downloading files which are generated on the fly.
Resource commenting
Resource commenting can be enabled in ResourceSpace by using the config option $comments_resource_enable. This feature adds a new area below the resource metadata, allowing users to add and respond to comments about the resource.
Grant edit
The Grant Edit plugin allows administrators to grant edit access to a user or user group for the metadata of a resource they would not normally have permission to edit. Plugin settings determine which user group has the ability to grant edit access to the resource and to remove access previously granted.
MuseumPlus
MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.
QuickTime reporting corrupt file when using H264 encoding
QuickTime can report that an MP4 file is corrupt when generating previews using H264 encoding. This can occur when using automated alternatives or normal previews, depending on the options used to generate the preview.
Conditional terms
Montala has launched a plugin that enables users to make acceptance of terms and conditions necessary prior to downloading certain resources based on their metadata. The plugin configuration allows users to select a metadata field value which, when met, will require the terms to be accepted.
Resource usage
The Resource Usage plugin enables users to keep a log of how a resource has been used, along with the usage medium, such as print or TV. Once enabled, a new section is added to the bottom of the resource view page, where users can click "New usage" to create a new record of where the resource was used.
1. Finding your way around
An overview of the ResourceSpace user interface.
2. Uploading and editing
We can simply drag and drop the files or an entire folder directly from our computer on to the upload queue.
3. File sizes and formats
When we click on a resource we are shown all the available metadata for that resource, and also a list of available versions.
4. Sharing and collections
Sharing single resources is very straightforward. We can send the resource to other users of the system, but we can also enter e-mail addresses and share with people that are not users of the system. They receive a special link that allows them to access only the resource you've shared with them.
5. Working with collections
There are various actions that can be performed that will affect the items in the collection, available from an actions menu on the collection bar.
6. Dash tiles
Collections can be published as dash tiles. The dash is an area on the home page to which users can add their own custom tiles.
7. Reporting
ResourceSpace include comprehensive reporting and analytics capabilities.
Site content
All text strings in ResourceSpace can be customised from the Manage content area.
Complete Guide to Crafting Effective Brand Guidelines
Discover the importance of brand guidelines to differentiate your business and ensure your products stand out from competitors.
replace_resource_file
The article describes the function 'replace_resource_file' which replaces the primary resource file for a given resource. The function requires the ID of the resource to replace the file for and the file path or URL of the file to use as the replacement.
Checksums
Checksums are a sequence of numbers and letters that are produced by running a file through an algorithm that uses a cryptographic hash to create a unique identifier. Even the slightest change in the original file will produce a different checksum, making them useful for ensuring file integrity and preventing resource duplication.
Track field history
The track field history plugin is a tool that allows users to easily view the history of metadata for a resource by breaking it down by field. Users can select which fields to track and a History link will be placed next to those fields on the resource details panel of the resource view page.
Configuring the database
This article provides instructions on how to configure a database for ResourceSpace, an open-source digital asset management system. The article explains how to create a new database and how to create dedicated users for ResourceSpace, which is a good security practice.
Injection
Injection attacks are a type of attack vector that occur when an attacker can send hostile data to an interpreter as part of a command or query, which alters the execution of that program. The most common injection flaws are cross-site scripting (XSS), SQL injections (SQLi), command injections which can lead to remote code execution (RCE) vulnerabilities, and LDAP injections.
Vimeo publish
The Vimeo Publish plugin allows users to publish video resources to a configured Vimeo account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
Usage history
ResourceSpace, the open source digital asset management software, is logging every time a user downloads a resource from the system, even one of its available sizes. By default, this is not shown on the view page of a resource, but there are configuration options which can change this behaviour.
Excluding terms from your search
The article explains how to exclude specific terms from a search. It suggests using the simple search bar and entering the search term followed by a space, a minus symbol, and the term to be excluded. For example, entering 'Marketing -advertising' will return all resources tagged with 'marketing' but not tagged with 'advertising'.
Database schema
Database schema for ResourceSpace.
Project structure
A breakdown of the folders used within ResourceSpace, and their typical contents and function.
Fixed list fields
ResourceSpace has various metadata field types, including text boxes, check box lists, dropdown lists, date fields, category trees, and radio button lists. Some of these fields can have their options defined by an administrator of the system, and these fields are called fixed list fields.
Wordpress integration
A new WordPress plugin has been developed that allows users to embed resource files from ResourceSpace in their posts. The plugin was funded by ADRA International and developed by Codecide. To install the plugin, users should download the WordPress plugin zip file, navigate to Plugins->Add plugins from the WordPress Admin menu and click 'Upload plugin', or manually upload the zip file to the wp-content/plugins directory of the WordPress installation.
Sensitive image blurring
The sensitive image blurring plugin can blur selected images from users both in the results and on the resource view page. The plugin can be configured by enabling it and choosing a desired field for the "sensitive message" in the plugin's options page.
ResourceSpace software design principles
ResourceSpace, an open-source digital asset management software, has outlined its design principles for developers. The principles include the KISS (Keep It Simple Stupid) principle, which advises against implementing complex solutions when a simple one will suffice, and avoiding introducing new technology when existing technology will suffice.
Managing offline jobs
The My Jobs page is a tool used to check the status of jobs, such as collection downloads and preview creation. Administrators can also use this page to check on the status of jobs systemwide. The page displays information about jobs in the queue, including job priority, job reference, job type, user that created the job (admins only), job status, and the earliest job start date.
Sharing upload links
ResourceSpace has introduced a new feature that allows users to share upload links externally. This feature enables external media creators to upload files into ResourceSpace without requiring an account.
Resources slow to create previews
The article provides solutions to two common issues that can arise when creating previews for videos. The first issue is that preview creation can take too long, causing the system to time out. To solve this, the article suggests disabling automatic preview creation upon upload and setting up offline preview creation using a crontab entry or scheduled task.
RSS Feed
The RSS Feed plugin generates RSS URLs for a resource search in ResourceSpace using the API. After enabling the plugin, a new link appears at the bottom of the Simple Search area, which takes the user to the RSS feed for the 50 most recently uploaded resources.
Configuring Leaflet Maps
This article provides a guide to configuring Leaflet maps in ResourceSpace. The article lists several configuration options that can be used to add tile sources and customize how geolocation data is displayed.
Image tools
The Image Tools plugin enables users to edit images by rotating, cropping or scaling them. The plugin also allows users to modify the home slideshow image using resources that have previously been uploaded to ResourceSpace.
Image preview zoom
The article discusses the image preview zoom feature in ResourceSpace, a digital asset management system. If the system is configured with zoomable previews, users can enable the OpenSeadragon viewer on the view page by toggling the image preview zoom tool available in the image preview toolbar.
User preferences
The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.
Consent manager
Adds the capability to manage resource consents via the resource view page.
Mobile responsive mode
ResourceSpace, the open source digital asset management software, is now available on mobile devices. The software's interface automatically adjusts to account for the smaller screen, but the functionality remains the same.
get_system_status
The get_system_status API provides system status information, which is configuration-dependent, such as mysql_log_transactions. The API does not require any parameters. The API returns a JSON object that contains the system status information.
System reset
The article describes the use of the System Reset plugin in ResourceSpace, which allows users to completely reset their installation by deleting all files and data. To activate the plugin, users must select System then Plugins from the top right menu, and then select the System Reset option from the System menu.
User actions
User actions are now enabled for all users by default, unless disabled by a system administrator. Actions alert users to resources or activities that require their attention, and the actions visible to a user will vary depending on system configuration and user permissions.
Ordering featured collections
Featured collections can be ordered using drag and drop. This allows users to reorder collections one level at a time. If no order has been defined, categories are displayed first, followed by collections sorted by name.
The Digital Asset Management Buyer's Guide
In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.
Signing all database PHP code
From version 10.0, any PHP code stored in the database and manipulated via the user interface must be signed using a command line utility. This is to prevent system compromise by a user that has gained administrator access.
Sending user notifications
The article provides guidance on sending user notifications in ResourceSpace. Before version 10, developers had to make several checks before calling send_mail() or message_add() whenever required, resulting in duplicated code and inconsistency.
Integrating ResourceSpace with RightMarket
Create branded marketing materials, including posters, social graphics or point of sale materials, with ResourceSpace's RightMarket integration.
Configuring Apache
The article provides instructions on how to configure Apache to ensure that the filestore is not browseable by disabling indexing. This can be done by either disabling the autoindex module or by setting the directory's options directive.
Managing resource requests notifications
Resource requests notifications in ResourceSpace v10+ can now be managed using a metadata field value. The metadata field is designated to hold information that the system can use to determine the user group responsible for a resource.
API Webhooks
API Webhooks is a plugin that allows developers to synchronise data between ResourceSpace and third-party systems. The plugin enables remote scripts to be called from within ResourceSpace, allowing users to drive the timing of the synchronisation between the two systems.
Push metadata
The article explains how to display related resources alongside resource metadata on the resource view page. By default, related resources appear as thumbnails in a panel located below the resource metadata.
Video timestamp links
The article discusses a plugin that enables the use of timestamp links on videos in ResourceSpace. The plugin allows users to bookmark specific points in a video and add them to an appropriate metadata field, such as a caption or long description field.
Integrating with Uppy Companion
Uppy Companion is an open-source server application that can be linked to the Uppy uploader used by ResourceSpace. It allows users to select files directly from sources such as Google Drive, Dropbox and OneDrive without having to download the files locally first.
The Beginner's Guide to Managing Consent for Charities & Non-Profits
The article provides a beginner's guide to managing consent for charities and non-profits. It covers different types of consent and how they can be obtained, as well as looking at the intricacies of specific use cases and best practices when consent is in place.
What is Digital Asset Management?
A Digital Asset Management system is critical component of your organisation's tech stack. Explore the benefits of DAM, its use cases, and how it streamlines asset management.
Do you need a Digital Asset Management system? Find out here.
A Digital Asset Management (DAM) system can help organizations overcome various challenges related to managing digital assets. These challenges may include difficulties in finding specific files, using outdated assets, licensing and copyright issues, and sharing large files with external contacts.
User rating of resources
ResourceSpace has a star rating feature that allows each user to give resources a rating of between one and five stars. User rating of resources can be enabled by super admins in the configuration area via admin, system, configuration, user accounts and enabling "user rating of resources".
get_resource_type_fields
The "get_resource_type_fields" function allows users to retrieve metadata field information for all matching fields. This function is available from version 10.3+ and requires permission "a". Users can filter the results by resource type, fuzzy searching, and field type.
Configuring the download filename format
ResourceSpace version 10.3 introduces a new system-wide configuration that allows administrators to format the final download filename. This configuration applies to resources and their alternatives, including preview sizes.
A Comprehensive Guide to Digital Curation: Tools and Techniques
Explore digital curation: key tools and techniques for preserving significant cultural assets.
How do I create a new user group?
The article provides instructions on how to create a new user group. To do this, the user needs to go to the Admin section, then navigate to System and User groups. In the "Create user group called..." field, the user can enter the name of the new group and click "Create".
The Complete Guide to Metadata
Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.
Navigating Consent and Digital Asset Management
Discover how your organisation can navigate consent and Digital Asset Management (DAM), including ensuring legal compliance and protecting user privacy.
get_daily_stat_summary
The "get_daily_stat_summary" function returns a summary of daily statistics by activity type. The function takes one parameter, "$days", which specifies the number of days to include in the summary. The default value for "$days" is 30, but it can be set to a maximum of 365 days.
Configuring image alternatives
The article discusses configuring image alternatives using the "$image_alternatives" configuration option, similar to video file alternatives. This setting controls the options for ImageMagick utility to create alternative image formats/sizes.
OpenAI Image Editing
The OpenAI image editing plugin is integrated with DALL-E 2 to enable AI image editing within ResourceSpace. Users can access the editing option in the resource tools on the resource view page. The plugin requires the OpenAI GPT plugin to be enabled with a valid key.
Metadata report
The article discusses the importance of metadata in ResourceSpace for efficient resource management. It highlights the use of the metadata report to review embedded metadata in resources and map them into ResourceSpace metadata templates.
Supported file formats
Supported file formats
Mounting Amazon S3 for external storage
The article provides a guide on mounting an Amazon S3 bucket for external storage on Ubuntu/Debian systems. It outlines steps including installing s3fs, setting up S3 credentials, mounting the bucket, configuring automatic mounting, updating ResourceSpace to use the S3 bucket, verifying permissions, and testing the configuration.
Drupal integration
Selected resources in ResourceSpace can be synchronised automatically with the media library in Drupal 11.
Creating controlled vocabularies in ResourceSpace
Controlled vocabularies in ResourceSpace standardize terminology for improved searchability. They are predefined lists of terms for metadata fields like Dublin Core elements. Benefits include consistency, search accuracy, error reduction, and interoperability.
Joomla integration
The article discusses the integration of ResourceSpace with Joomla 5.x to synchronize selected resources automatically. To set up the integration, users need to create a Joomla user in ResourceSpace with limited access, ensuring that only desired resources are synchronized.
CLIP AI Smart Search
The CLIP Visual Search plugin integrates OpenAI's CLIP model into ResourceSpace, enabling powerful visual similarity and natural language image searches based on image content rather than metadata. Features include natural language description searches, finding visually similar images by uploading examples, and detecting duplicates based on visual similarity scores.
Annotating resources
The article discusses the importance of annotating resources to enhance learning and research. It highlights how annotations can help in better understanding, organizing, and retaining information. The process involves adding notes, comments, and highlights to texts, documents, or other resources.
Whisper
Whisper is an open-source automatic speech recognition (ASR) system by OpenAI that transcribes audio and video files into text using deep learning models, all locally on your server for privacy. It ensures data security, compliance with regulations like GDPR, and can be used offline.
new_user
The article provides instructions on creating a user record by first obtaining the user ID and then calling `save_user()` with the user details. It includes a table detailing the variable `$username`, its description as the user's username, data type as a string, and default value as N/A.
Integrating with MONA
The integration between ResourceSpace and MONA, CultureTech's rights management software, allows for seamless management of IP licensing and related data. By connecting the two platforms, users can import assets and metadata from ResourceSpace into MONA, automating the licensing process and ensuring data accuracy.
Tesseract OCR
Tesseract OCR is an open-source utility for extracting text from images and scanned documents. It runs locally on servers, ensuring data privacy and compliance with data protection policies. Installation on Ubuntu/Debian involves updating packages and verifying installation.
faces_set_node
The "faces_set_node" function updates the named person tag for a specific face by assigning a metadata node to a face record in the 'resource_face' table. This function is typically triggered when selecting a name from a dropdown menu.
Typesense Search
The Typesense Search plugin integrates ResourceSpace with a local Typesense server to enhance keyword searching on large datasets. It supports standard keyword searches, resource type filtering, and archive state filtering.
Table: activity_log
The article describes the structure of the "activity_log" table, which is used to log all user activity across the system. The table contains several columns, including "ref", which is an auto-incrementing index, "logged", which records the date and time of the activity, "user", which refers to the user who performed the activity, and "log_code", which is a single character code defining the type of activity.
Table: annotation
This article provides a table called "annotation" that is used for resource annotations. The table contains columns such as "ref", "resource", "resource_type_field", "user", "x", "y", "width", "height", and "page".
Table: annotation_node
The article provides information about the "annotation_node" table, which is a join table that connects resource annotations to keyword nodes for annotating resources with fixed list metadata. The table has two columns: "annotation" and "node," both of which are of type "int(11).
Table: collection
This article provides a table that outlines the structure of a collection in ResourceSpace, which is a group of resources. The table includes columns such as ref, name, user, created, public, theme, theme2, theme3, allow_changes, cant_delete, keywords, savedsearch, home_page_publish, home_page_text, home_page_image, session_id, description, type, parent, thumbnail_selection_method, bg_img_resource_ref, and order_by.
Table: collection_keyword
The collection_keyword table is a join table that connects collections with keywords to enable rapid collection searching. It contains two columns: collection and keyword, both of which are of type int(11).
Table: collection_log
The collection_log table is a log of all activity related to a collection. It contains an auto-incrementing index, date, user, collection, type, resource, and notes. The user and collection columns reference the user and collection tables, respectively, while the resource column references the resource table.
Table: collection_resource
The article provides a table called "collection_resource" that defines the contents of a collection. The table consists of 11 columns, including "collection," "resource," "date_added," "comment," "rating," "use_as_theme_thumbnail" and "sortorder.
Table: collection_savedsearch
The article provides information about the "collection_savedsearch" table, which is a list of saved searches that can exist within collections. The table has several columns, including "ref," which is an auto-incrementing index, "collection," which refers to the collection table, "search," which is the search string, "restypes," which is the resource types used when searching, "starsearch," which is an integer value, "archive," which is a comma-separated list of workflow states, "created," which is the date created, and "result_limit," which is the maximum number of results to return.
Table: comment
This article provides a table schema for the ResourceSpace software's comment feature. The table is called "comment" and contains columns such as "ref" (an auto-incrementing index), "ref_parent" (the reference of the parent comment), "created" (the timestamp of when the comment was created), "hide" (a boolean value indicating whether the comment should be hidden), "collection_ref" (the reference of the collection the comment is associated with), "resource_ref" (the reference of the resource the comment is associated with), "user_ref" (the reference of the user who created the comment), "fullname" (the full name of an external commenter), "email" (the email of an external commenter), "website_url" (the website URL of an external commenter), and "body" (the text of the comment).
Table: daily_stat
The article describes the structure of the "daily_stat" table, which is used to store daily statistics grouped by day, user group, and activity type. The table has columns for the year, month, and day when the activity took place, the user group that carried out the activity, the activity type code, the ID of the table in question, the count of how many times the activity was carried out on the object in the day in question by any user, and whether the activity happened via an external share.
Table: dash_tile
The article provides a table schema for the "dash_tile" table, which is used to display dash tiles on the home page. The table contains columns such as "ref" for an auto-incrementing index, "title" for the title text, "txt" for the tile text, "all_users" to indicate if the tile is published to all users, "default_order_by" for the default order, "url" for the anchor link href URL, "link" for the link text, "reload_interval_secs" for the reload interval in seconds, "resource_count" to indicate the number of resources if the tile is a search/collection tile, and "allow_delete" to indicate if the tile can be deleted.
Table: dynamic_tree_node
The dynamic_tree_node table is a list of nodes used for category trees. It has four columns: ref, resource_type_field, parent, and name. The ref column is an auto-incrementing index, while the resource_type_field column refers to the resource_type_field table.
Table: external_access_keys
The article provides a table called "external_access_keys" that is used for externally sharing resources. The table contains several columns, including "resource," which refers to the resource being shared, "access_key," which is the external access key, "user," which refers to the user who created the share, "usergroup," which refers to the user group that the share belongs to, "collection," which refers to the collection that the share belongs to, "request_feedback," which is a boolean value that determines whether external contacts can provide feedback when accessing the share, "email," which is the email address that the share was created for, "date," which is the date the share was created, "lastused," which is the date the share was last accessed, "access," which is the access level (0 for open, 1 for restricted), "expires," which is the share expiration date, "password_hash," which is the hash of the share password (NULL if not set), and "upload," which is set to 0 for standard external view access share and 1 for an external upload share for a collection.
Table: filter
This article provides a table definition for the "filter" table, which is used for search, edit, and derestrict filters on user groups. The table has three columns: "ref," which is an auto-incrementing index; "name," which is the name of the filter; and "filter_condition," which defines which rules must be met to satisfy the filter.
Table: filter_rule
The "filter_rule" table is a part of the ResourceSpace database schema and defines the rules that make up a filter. It has two columns: "ref" and "filter". The "ref" column is an auto-incrementing index, while the "filter" column is a reference to the "filter" table.
Table: filter_rule_node
The article provides a table called "filter_rule_node" that defines the nodes and conditions that make up a filter rule. The table has three columns: "filter_rule," "node_condition," and "node." The "filter_rule" column is an integer that refers to the "filter_rule" table, while the "node_condition" column is a boolean that indicates whether the given node is required to be present or absent to satisfy the rule.
Table: ip_lockout
The article provides information about the "ip_lockout" table, which is used for denying access after a certain number of invalid login attempts. The table has three columns: "ip" for storing the client IP address, "tries" for storing the number of login attempts, and "last_try" for storing the time and date of the last attempt.
Table: job_queue
The job_queue table is a list of active offline jobs such as preview processing. It contains several columns, including ref, which is an auto-incrementing index, type, which is the job type, job_data, which is the JSON-encoded job data, start_date, which is the earliest time to start the job, user, which is the user ID, status, which is the job status code, success_text, which is the text to include in the message if the job completes successfully, failure_text, which is the text to include in the message if the job fails, job_code, which is a unique hash used to prevent duplicate jobs, and priority, which is the job priority.
Table: keyword
Table: keyword
Table: keyword_related
The "keyword_related" table defines related keywords in ResourceSpace. When a keyword is searched for, related keywords are also searched for. The table has two columns: "keyword" and "related". The "keyword" column is of type int(11) and refers to the "keyword" table.
Table: mail_log
The mail_log table is a log that stores all emails sent, mainly for diagnosis purposes. It has six columns: ref, date, mail_to, mail_from, subject, and sender_email. The ref column is an auto-incrementing index, while the date column stores the date and time the email was sent.
Table: message
The "message" table is a database table used for user messages, which can be used for system and user-to-user messaging. The table has several columns, including "ref," which is an auto-incrementing index, "created," which is a datetime column, and "owner," which is a reference to the user who owns the message.
Table: node
Table: node
Table: node_keyword
Table: node_keyword
Table: preview_size
The article provides a table called "preview_size" that defines the preview sizes used for resource preview and thumbnail generation. The table has ten columns, including an auto-incrementing index, a short code, width and height in pixels, a boolean value to add padding to make the image the required size, a friendly name, a boolean value for system use to prevent deletion, and two boolean values to show a link to preview this size on the resource view page and allow users with restricted access to see this preview size.
Table: report
Table: report
Table: report_periodic_emails
The report_periodic_emails table is a database table in ResourceSpace that stores information about users who have subscribed to receive a report regularly. The table has several columns, including ref, user, send_all_users, user_groups, report, period, email_days, last_sent, and search_params.
Table: report_periodic_emails_unsubscribe
The article provides a table report_periodic_emails_unsubscribe, which lists the users who have unsubscribed from a periodic email. The table has three columns: id, user_id, and periodic_email_id. The id column is an integer type, while the user_id and periodic_email_id columns are both of integer type and refer to the user and periodic email tables, respectively.
Table: request
The "request" table is a database table in ResourceSpace that tracks resource requests made by users with restricted access and fulfilled by admin users. The table has several columns, including "ref," which is an auto-incrementing index, "user," which refers to the user who made the request, and "collection," which refers to the collection the requested resource belongs to.
Table: research_request
The article provides information about the "research_request" table, which is used in ResourceSpace, a digital asset management system. The table stores information related to research requests, which are requests for appropriate resources for a project.
Table: resource
The article provides a table of the resource, which is the central record within ResourceSpace mapping to a single asset/file. The table includes various columns such as ref, title, resource_type, has_image, is_transcoding, hit_count, new_hit_count, creation_date, rating, user_rating, user_rating_count, user_rating_total, country, file_extension, preview_extension, image_red, image_green, image_blue, thumb_width, thumb_height, archive, access, colour_key, created_by, file_path, file_modified, file_checksum, request_count, expiry_notification_sent, preview_tweaks, geo_lat, geo_long, mapzoom, disk_usage, disk_usage_last_updated, file_size, preview_attempts, modified, last_verified, integrity_fail, and lock_user.
Table: resource_alt_files
The article provides information about the "resource_alt_files" table in ResourceSpace, which is used to store alternative files for a resource. The table contains columns such as "ref" (an auto-incrementing index), "resource" (a reference to the main resource), "name" (the name of the alternative file), "description" (a description of the alternative file), "file_name" (the name of the file), "file_extension" (the file extension), "file_size" (the size of the file), "creation_date" (the date the file was created), "unoconv" (a flag indicating whether the file has been processed by ResourceSpace's unoconv extension), "alt_type" (the type of alternative file), and "page_count" (the total number of pages in a multi-page document).
Table: resource_custom_access
The article provides information about the resource_custom_access table in ResourceSpace, which defines custom access for a resource. This table contains four columns, including resource, usergroup, user, access, and user_expires.
Table: resource_dimensions
The article provides information about the "resource_dimensions" table, which is a part of the ResourceSpace database schema. This table contains additional metrics for a resource, including width, height, file size, resolution, unit information, and total page count for multi-page previews.
Table: resource_keyword
The article provides information about the "resource_keyword" table, which is used to store indexed keywords for free text metadata. The table has six columns, including "resource," which is a foreign key referencing the "resource" table, and "keyword," which is a foreign key referencing the "keyword" table.
Table: resource_log
The resource_log table is used to log all activity related to a resource in ResourceSpace. It contains an auto-incrementing index, the date the log was recorded, the user who performed the action, the resource that was affected, the type of log, and any notes related to the log.
Table: resource_node
The resource_node table in ResourceSpace links fixed metadata nodes with resources to store metadata for fixed metadata types such as dropdowns. The table has three columns: resource, node, and hit_count.
Table: resource_related
The "resource_related" table defines related resources in ResourceSpace. It has two columns: "resource" and "related". The "resource" column is an integer that refers to the ID of the resource in the "resource" table.
Table: resource_type
This article provides a table of the resource_type database schema used in ResourceSpace, a digital asset management system. The resource_type table contains information about the types of resources, such as photo, video, or case study, and determines the metadata fields that a resource has.
Table: resource_type_field
Table: resource_type_field
Table: site_text
The site_text table is used to store any custom site text that the user has entered, replacing that stored in the language folder. The table has six columns: page, name, text, ref, language, and specific_to_group.
Table: slideshow
The Table: slideshow is a database table that stores the images used in the home page slideshow of a website. The table has four columns: ref, resource_ref, homepage_show, and featured_collections_show.
Table: sysvars
The article provides information about the sysvars table, which is used by upgrade scripts and other non-user functions. The table has two columns: name and value. The name column is of type varchar(50) and represents the variable name, while the value column is of type text and represents the value of the variable.
Table: user
The "user" table in ResourceSpace stores all user information, including their username, password, full name, email address, user group, and last activity date. It also includes information on whether the user is currently logged in, their browser user agent string, and their IP address.
Table: user_collection
The article provides information about the user_collection table, which is used to determine which internal users a collection has been shared with. The table has three columns: user, collection, and request_feedback.
Table: user_dash_tile
The article provides a table schema for the user_dash_tile table in ResourceSpace. This table defines which dash tiles are available to a user and allows for the customization of the order in which they appear.
Table: user_message
The article provides information about the user_message table, which is used to define which users will see a message and which have seen it. The table has three columns: ref, user, and message. The ref column is an auto-incrementing index, while the user column refers to the user table, and the message column refers to the message table.
Table: user_preferences
The user_preferences table stores all user preferences and system configurations. It has three columns: ref, user, parameter, and value. The ref column is an auto-incrementing index, while the user column refers to the user table.
Table: user_rating
The article provides information about the user_rating table in ResourceSpace's database schema. This table stores user ratings for a given resource, with columns for the user ID, rating (out of 5), and resource ID.
Table: user_report
The article provides a table schema for the user_report table, which is used to store user-specific report parameters. The table has four columns: ref, name, user, and params. The ref column is an auto-incrementing index, while the name column stores the name of the report.
Table: user_userlist
The article provides information about the user_userlist table, which is used for creating custom lists of users if $sharing_userlists is enabled. The table has four columns, including ref, user, userlist_name, and userlist_string.
Table: usergroup
The article provides a table called "usergroup" that defines user groups. The table contains several columns, including "ref," which is an auto-incrementing index, "name," which is the name of the user group, and "permissions," which is a list of permissions that the user group has.
Table: usergroup_collection
The usergroup_collection table is a database table in ResourceSpace that stores collections shared with user groups. It has three columns: usergroup, collection, and request_feedback. The usergroup column is an integer that references the usergroup table, which contains information about user groups.
Table: usergroup_dash_tile
The usergroup_dash_tile table is a configuration table in ResourceSpace that stores dash tiles for user groups. It has five columns, including an auto-incrementing index, usergroup, dash_tile, default_order_by, and order_by.
Table: search_log
Search log. Log every search made by the system. Column Type Note ref int(11) Auto incrementing index search_string mediumtext Actual search string resource_types mediumtext Resource types filter archive_states mediumtext Archive states filter logged datetime Date and time of search user int(11) User executing the search result_count int(11) Result count This table is empty by default.
Table: tab
This article provides information about the "tab" table, which is used for organising metadata fields on the edit and view pages. The table has three columns: "ref", which is an auto-incrementing index; "name", which is a varchar(255) type; and "order_by", which is an integer type.
Table: resource_type_field_resource_type
Links resource_type_field records to resource_type. Used when the global column in resource_type_field is set to 0; Column Type Note resource_type_field int(11) See table resource_type_field resource_type int(11) See table resource_type Default contents are as follows.
AI Faces (InsightFace)
The AI Faces plugin allows ResourceSpace to automatically detect and recognise people featured in images. This allows for quick and efficient automated tagging on upload.
OpenCV (facial recognition) - deprecated
OpenCV is a library used by ResourceSpace for facial recognition capability. The article provides instructions on how to install OpenCV on Ubuntu and how to check the Python and OpenCV versions. The facial recognition feature in ResourceSpace can be configured by setting the path to Python, the field used to store the name of the person suggested/detected, the location for the face recognizer model state(s) and data, and enabling facial recognition.
YT2RS (Youtube embed)
The Youtube to ResourceSpace plugin allows users to embed a YouTube video into the Resource view page. Users can enter the ID of a metadata field that stores the URL of the Youtube video on the options page for the plugin.
Frequently Asked Questions (FAQs)
The most frequently asked questions about ResourceSpace, the free and open source Digital Asset Management system.
Manage (system) tabs
The article provides guidance on managing system tabs in version 10+ of the system. Tabs can be used by metadata fields and resource types, and to manage them, users should go to Admin > System > Tabs.
Brand Guidelines (v10.5+)
The article outlines the brand guidelines for version 10.5 and above. It covers essential information such as logo usage, color palette, typography, and design elements to maintain brand consistency. The guidelines emphasize the correct application of the logo in various formats and backgrounds, specifying clear space requirements and prohibited alterations.
TOTP (MFA via Google Authenticator)
The article introduces TOTP (Time-Based One-Time Password) as a plugin for enabling two-factor authentication (2FA) for selected user groups, adding an extra layer of security by requiring a temporary code along with the user's password.
Managing (PHP) code dependencies
The article discusses the management of code dependencies in ResourceSpace, starting from version 10.7, using Composer for PHP dependencies. It emphasizes the importance of regular development tasks like running automated tests and static code analysis.