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ResourceSpace Plugins
Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.
Background information
ResourceSpace is a fully featured Digital Asset Management Solution released under an Open Source License
Writing your own plugins
A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.
Managing plugins
ResourceSpace is a digital asset management system that can be extended or modified using plugins. Plugins have a managed structure that makes it easy for third parties to write and for site administrators to maintain, even as function and bug fixes are applied to the base code.
What file formats can be uploaded to ResourceSpace?
ResourceSpace allows any type of file to be uploaded except for banned extensions such as php, cgi, pl, exe, asp, jsp, sh, and bash. The list of banned extensions can be changed using the config option $banned_extensions.
Format chooser
This plugin allows you to choose different formats when downloading files which are generated on the fly.
3. File sizes and formats
When we click on a resource we are shown all the available metadata for that resource, and also a list of available versions.
Configuring the download filename format
ResourceSpace version 10.3 introduces a new system-wide configuration that allows administrators to format the final download filename. This configuration applies to resources and their alternatives, including preview sizes.
Supported file formats
Supported file formats
Table: plugins
The article provides a table named "plugins" that lists all active plugins on the system and stores their configuration. The table has several columns, including name, descrip, author, update_url, info_url, inst_version, config, config_json, config_url, enabled_groups, priority, disable_group_select, title, and icon.
Further videos
The article provides a list of videos that cover various topics related to using the ResourceSpace digital asset management system. The videos cover topics such as creating users, customizing the homepage slideshow, search filters, sharing resources, and more.
get_system_status
The get_system_status API provides system status information, which is configuration-dependent, such as mysql_log_transactions. The API does not require any parameters. The API returns a JSON object that contains the system status information.
Automatic alternative video files
ResourceSpace can be configured to automatically generate a video file in a different size or format from the uploaded original. This can be useful where a smaller size is required for uploading to the web.
Welcome to ResourceSpace
The ResourceSpace Knowledge Base provides a library of guides and information to help individuals and businesses with their Digital Asset Management System.
New to ResourceSpace?
Find out from the Knowledge Base how to get started with the ResourceSpace Digital Asset Management System.
User guides
Introduction to the user guides section of the ResourceSpace Knowledge Base
Knowledge Base structure
Article to explain how the ResourceSpace Knowledge Base is structured to assist with finding content specific for the reader
Resources and structure
Article to explain the concept of Resources and how they are structured with ResourceSpace Digital Asset Manager
Metadata
ResourceSpace Digital Asset Management System uses embedded and user inserted metadata to describe and track your resources
Fixed list metadata
Article in the ResourceSpace Knowledge Base explaining Concepts about Fixed List Metadata.
Accounts & access
A ResourceSpace Knowledge Base article explaining user accounts and access within ResourceSpace for users.
Language options
ResourceSpace is a platform that supports multiple languages and allows users to change their language preferences. The platform can detect and suggest the default language based on the user's browser.
Uploading
Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be.
ExifTool
Exiftool is a third-party tool that allows for the extraction of embedded data within a file and automatically adds it to the resource metadata upon upload. Administrators can configure the fields where the extracted data is placed, allowing for the inclusion of any metadata stored within the file.
Advanced search
The advanced search page in ResourceSpace allows users to access a wider selection of metadata fields, enabling them to create more refined searches. The fields are grouped by resource type, with global fields at the top and resource-specific fields further down.
Searching in ResourceSpace
The ResourceSpace search feature is a powerful tool that allows users to quickly find the resources they need. Users can start with a broad search and then refine the results to find the most relevant content.
Resource tools
The article discusses the various resource tools available in the resource downloads area of the resource view page. These tools allow users to download, view, and request resource files, as well as perform actions such as adding to a collection or sharing.
Alternative files
Alternative files are a feature in ResourceSpace that allows users to store multiple versions of a resource together with a single set of metadata. This is useful when there are different variations of a resource that need to be easily accessible from a single point.
Editing resources
The article discusses the importance of adding and maintaining metadata for uploaded resources. It emphasizes the need to monitor and update metadata to ensure that resources are easily found and useful.
Editing multiple resources
The article explains how to edit multiple resources in ResourceSpace using batch editing. Batch editing allows users to apply the same change to multiple resources at once, ensuring continuity. To perform a batch edit, users need to add the selected resources to a collection and then choose "Edit all resources" from the collection actions list.
Editing resource previews
Resource previews are an important aspect of ResourceSpace as they are the first contact users have with resources and help them decide which assets to use. If previews are missing, they should be remedied after upload.
Resource status & access
Resource status and access are important factors in controlling how users interact with resources in ResourceSpace. The status of a resource determines whether it can be found or edited by users, while the access controls which users can download the resource.
Related resources
The article explains how resources can be related to each other in order to group similar or mutually relevant resources. There are three ways to relate resources: relating all resources in a collection, manually relating resources by editing each resource individually, and relating resources on upload.
Deleting collections
This article explains how to delete collections in a simple and straightforward manner. Users are unable to delete their default "My Collection", but any other collection can be deleted by going to the "Manage My Collections Page", clicking "Delete" against the collection to be deleted, and confirming the deletion.
Collection options
There is a list of options available to you from the collection actions dropdown menu. This menu is present in the collection bar and from the "Manage My Collections" page, as well as on the search page when viewing resources in a collection.
Editing a collection
This article explains how to edit a collection in a resource management system. The edit screen provides several options, including customising the name of the collection, adding a description, and attaching tags to help find the collection of resources.
Embed video
This article provides instructions on how to embed a video in an external site using an HTML script. The process involves browsing to the configured resource type, selecting "Embed" next to the video resource, and copying the HTML code to paste into the other site's source.
News
The article provides instructions on how to add a news segment to a website's structure. This feature allows updates to be posted on the website, providing further advertising or information to users. The process involves browsing to the "Manage News Items" section in the admin panel, creating news items by providing a date, headline, and body content, and then editing or deleting them as needed.
Refine results
The article discusses the addition of a filter bar above search results to allow for further filtering within the result set. This feature allows users to type in more relevant keywords and extra information into the "further results" field to keep filtering results.
Video splice
The video splice plugin allows users to trim and merge videos within ResourceSpace to create new, separate files. The trim tool allows users to select portions of a video to be recreated as a new video file, which can then be added as a new resource or attached as an alternative to the original.
Youtube publish
The YouTube Publish plugin allows users to publish video resources to a configured YouTube account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
Creating dash tiles
Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.
Admin overview
Accessible from the top navigation bar, the Admin menu provides a whole range of tools to help manage ResourceSpace and its contents.
Reports
ResourceSpace offers a reporting section that allows users to access information about downloads, uploads, and views. The reporting section provides a detailed table structure that can be downloaded as a CSV file for spreadsheet software or viewed directly in the browser.
User research requests
Research requests enable users to ask admins for help in sourcing resources. Users can fill out a form detailing what they need, and administrators can then help them to find suitable resources. This can be done by either providing them with a list of resources or by sending them links to searches or collections to help them get their search started.
Collection and resource promotion
The article discusses ways to promote resources and collections using ResourceSpace. The homepage slideshow is a great way to showcase new and useful content, and careful management of it will keep the system looking fresh and encourage users to check regularly for new content.
Batch replace
ResourceSpace has a batch replace functionality that allows users to update multiple resources at once. This feature is useful for replacing original files and regenerating previews of any number of resources.
Resource types
Resource types are a key way to organise metadata in ResourceSpace, allowing users to record different metadata for different types of assets. Resource types can be created as needed, and separating resources into types allows users to apply certain media-specific fields only where they will be useful, saving time and effort.
Creating a resource type
This article provides instructions on how to create a new resource type in MODX. To create a new resource type, users need to browse to "Admin > System > Resource types", enter the name of the new resource type, click "Create", fill in the rest of the form as required, and click "Save".
Managing metadata
The article discusses the importance of managing metadata in a system to make searching for resources faster, easier and more intuitive. The article suggests that metadata should be descriptive, clear and complete to ensure that users can search effectively and get the best out of using the system.
Creating and deleting metadata fields
The article provides guidance on creating and deleting metadata fields in ResourceSpace. Metadata fields should be clear and descriptive, and the right data should be stored in the right field type to achieve this.
Metadata field types
This article provides a list of metadata field types that can be used to capture data in an appropriate form for communicating to users what it represents. The list includes text boxes for single-line, multi-line, large multi-line, and formatted text, as well as check box lists, drop-down lists, radio buttons, and date fields.
Modifying field options
The article explains how to modify field options in fixed list metadata fields in ResourceSpace. Users can add, remove or edit options by editing the field and selecting the "manage options" link. To add a new option, users can enter the name of the tag and click "Add".
Advanced metadata field configuration
This page covers the advanced options for metadata field configuration including display templates, smart featured collections, display conditions, autocomplete options and additional settings for ExifTool and IPTC metadata.
Indexing metadata
ResourceSpace has announced that from version 10.1, indexing of text fields will be limited to the first 500 characters of text. This change is being made to enable ResourceSpace to quickly search resource metadata, rather than the full file contents.
Creating users
This article provides a step-by-step guide on how to create a user account in a system. It explains that user accounts require user groups to be created first, as user permissions and configuration settings are managed in the groups.
User account requests
ResourceSpace offers the option for users to request accounts, which can be enabled or disabled in the system config file. There are four ways in which account requests can work, depending on how the installation is configured.
Advanced user group options
The article explains the advanced user group options available in ResourceSpace. These options are hidden by default to make the user group page easier to use, but they can be accessed by clicking on the "Advanced options" header above the save button.
CSV upload
The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.
Advanced workflow
workflow, process, publish, embargo, archive, review,state, status
Video tracks
The Video Tracks plugin for ResourceSpace enables users to create custom video files in alternative formats/codecs, including subtitle and audio track files that have been uploaded as alternative files for a video resource.
KE EMu database integration
KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.
do_search
The article provides a description of the do_search function, which is used to perform a search and return matching resources. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, and offset.
get_field_options
The get_field_options function returns all the available tags or selectable options for a given field. The function takes two parameters: $ref, which is the ID or shortname of the field, and $nodeinfo, which provides extended field option information if set to TRUE.
create_collection
This article provides instructions on how to create a new collection for a user. The user needs to provide a name for the collection, which is a required field. If the user wants to use the standard upload naming format, they can set the $forupload variable to true and leave the name field empty.
Installation overview
The article provides an overview of the installation process for ResourceSpace, a standard PHP/MySQL application. The installation process is similar to other PHP/MySQL applications, and most issues encountered relate to the default php.
Installing on Ubuntu Linux
The article provides a step-by-step guide to install ResourceSpace on Ubuntu Linux. The installation process involves installing programs and dependencies, configuring PHP, creating a database, checking out ResourceSpace, finishing installation via a web browser, setting up the cron job for relevance matching and periodic emails, setting the file and folder permissions, and setting up Apache correctly.
Installing on macOS
The article provides a step-by-step guide to install ResourceSpace on macOS. The installation process involves installing Homebrew, programs, and dependencies, PHP extensions using pecl, enabling PHP in Apache, configuring PHP, creating a database, checking out ResourceSpace, and finishing the installation via a web browser.
Configuring php.ini
This article provides guidance on how to configure the php.ini file to handle larger files. The php.ini file location can be found on the PHP Info page in the row "Loaded Configuration File", available by running the function phpinfo() on an empty PHP page.
Customising the top level navigation
This article provides instructions on how to customise the top-level navigation in ResourceSpace. To add additional top navigation links, users can enter the code in the config.php file or in "Config Override" if setting this on a per-group basis.
LibreOffice integration for Microsoft Office previews
The article provides instructions on how to install and use Unoconv, a utility that allows conversion between different document formats in Open Office. The article explains that in order to preview files in common office document formats such as .
StaticSync - keep your files in situ
StaticSync is a tool that allows users to keep their files in situ, meaning that they can remain in their existing folder structure. It is not intended to be used as a way to store resources externally to increase storage capability.
Watermarks
ResourceSpace allows users to enable watermarks on preview images generated for each resource. To enable watermark preview generation, users need to add the following to their config.php: $watermark = "gfx/watermark.
Translations
The article provides a guide on how to create an official standard translation and a custom translation for a system. Before starting an official translation, it is important to verify that no other translator is already working with the language.
Simple LDAP
The Simple LDAP plugin enables consistent sign-on (CSO) for ResourceSpace users, allowing them to log in using the same credentials they use to log in to their organisation's network. The plugin has been tested with Microsoft Active Directory and Oracle Directory servers.
Google Vision
The Google Vision API plugin sends images to Google's Cloud Vision API on upload and sets appropriate metadata in pre-configured fields based on what has been recognised in the image. The plugin can be found under the 'Asset processing' category.
search_get_previews
The article describes the search_get_previews function, which is used to perform a search and return matching resources including URLs for the requested preview sizes. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, recent search day limit, preview sizes, and preview file extension.
Simple SAML
This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)
Google VR View
Google VR View is a plugin that displays previews of 360-degree images and videos using the Google VR View browser API. The plugin is supported on modern versions of Chrome, Opera, Safari, Firefox, IE 11 and Edge on Windows, macOS, Linux, Android and iOS.
Metadata read/write mapping
ResourceSpace can map between embedded metadata stored in original files and the metadata fields in ResourceSpace itself. This synchronisation can be two-way, so that imported metadata can be automatically extracted into a configured field, but also that metadata added to the resource after import is written back to the file at download.
How to back up your ResourceSpace installation
Ensure that your ResourceSpace open source Digital Asset Management system has appropriate backups in place.
Action dates
The 'action_dates' plugin will automatically perform certain actions based on resource metadata, for example, archiving a resource when an expiry date is reached.
CSV user import
The CSV user import plugin allows administrators to create user accounts in bulk based on information stored in a CSV file. The CSV file must be encoded in UTF-8 format and without BOM, and should have text cells quoted in case they contain commas or other special characters.
Falcon link
The Falcon Link plugin allows users to publish resources as templates in Falcon.io. However, users must have an account with Falcon.io to use this plugin. The plugin creates a share link with no expiration date instead of copying the file itself when a resource is published to Falcon.
IIIF
IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.
Geolocation
This article provides instructions on how to add location data to a resource on a website. Users can add a location to a resource by clicking on the 'Add location' button on the resource view page and setting the marker for the location on the map that appears.
Alternative installation
ResourceSpace offers alternative installation options for users who are unfamiliar with installing applications or unable to install ResourceSpace on their server. One-click installers are available for Windows, Linux, and OS X, which are self-contained packages with everything needed to run ResourceSpace.
resource_log_last_rows
adding information on the log codes recorded in the type field
Image banks
The Image Banks plugin allows users to search external image banks for photos without having to navigate manually to the external system. Users can run searches in the external image bank using the simple search box and the dropdown selector called "Search external image banks".
Cookies notification
The cookies_notification plugin is a tool that can be activated under Plugins via the System menu. It creates a header on the login page to notify users that their activity will be tracked via cookies.
General installation requirements
ResourceSpace requires a MySQL compliant database, a web server, and PHP to operate on the LAMP stack. The supported versions of PHP are 7.4, 8.0, and 8.1, and the following PHP extensions are required: php-mysqli, php-curl, php-dom, php-gd, php-intl, php-mbstring, php-xml, php-zip, php-ldap, php-imap, php-json, php-apcu, and php-cli.
ResourceSpace messages
ResourceSpace uses messages to ensure that notifications are prominently displayed so that important messages are not overlooked. A counter next to the user's profile will increase to indicate the activity as new messages are received.
All user permissions
ResourceSpace is a digital asset management system that allows users to control which resources other users can see and how they can interact with them. The system offers a range of permission options, including search, metadata fields, resource types, resource creation, featured collections, restrictive permissions, and administration.
TMS link
Help for setting up the tms_link plugin.
Offline job queues
ResourceSpace has developed an offline jobs function to delegate slow processes, such as creating a preview for a video file, to another script/process to be run asynchronously. The upload process focuses on getting files into the filestore, later working from a queue for further processing.
Browse bar
ResourceSpace has introduced a browse bar to help users find resources more easily. The bar is a collapsible side tab available from all pages, offering the options to search by resource type, tag, collection or workflow state.
Google Analytics
ResourceSpace has added support for Google Analytics in its version 10.1, allowing users to track website activity such as session duration, pages visited per session, bounce rate, exit rate, and the source of traffic.
MuseumPlus
MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.
QuickTime reporting corrupt file when using H264 encoding
QuickTime can report that an MP4 file is corrupt when generating previews using H264 encoding. This can occur when using automated alternatives or normal previews, depending on the options used to generate the preview.
Coding standards v2.1
The article provides coding standards for developers working on the ResourceSpace project. The standards cover various aspects of coding, including security, documentation, functionality, PHP version, MySQL strict mode, backward compatibility, file format, coding style, indentation, line length, control structures, function calls, function definitions, MySQL statements, readability of code blocks, returning early, and avoiding cross-site scripting vulnerabilities.
1. Finding your way around
An overview of the ResourceSpace user interface.
Context help links
Context Help links can be added to pages to link to a relevant Knowledge Base page. These links open Knowledge Base in a modal or new page and are enabled by default on a ResourceSpace system but can be disabled by setting $contextual_help_links=false.
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replace_resource_file
The article describes the function 'replace_resource_file' which replaces the primary resource file for a given resource. The function requires the ID of the resource to replace the file for and the file path or URL of the file to use as the replacement.
Debugging ResourceSpace
The article provides three methods for debugging ResourceSpace, an open-source digital asset management system. The first method is to use the internal function called debug(), which writes debug text to a file specified in the config file.
Access control
The article discusses access control and how it enforces policies to prevent users from acting outside of their intended permissions. Failures in access control can lead to unauthorized information disclosure, modification or destruction of data, or performing a business function outside of the limits of the user.
Injection
Injection attacks are a type of attack vector that occur when an attacker can send hostile data to an interpreter as part of a command or query, which alters the execution of that program. The most common injection flaws are cross-site scripting (XSS), SQL injections (SQLi), command injections which can lead to remote code execution (RCE) vulnerabilities, and LDAP injections.
Vimeo publish
The Vimeo Publish plugin allows users to publish video resources to a configured Vimeo account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
How to restore your ResourceSpace installation
This article provides guidance on how to restore a ResourceSpace installation to a replacement server in the event of server failure or migration. The steps described in the article restore the existing ResourceSpace configuration, but do not cover custom ResourceSpace code, external directories used by ResourceSpace, DNS changes, or web or proxy server configuration.
Resource locking
Resource locking is a feature that allows users with edit access to lock resources to prevent other users from editing them and causing metadata conflicts. Once a resource is locked, metadata cannot be changed, and alternative files cannot be managed.
Database schema
Database schema for ResourceSpace.
Project structure
A breakdown of the folders used within ResourceSpace, and their typical contents and function.
Fixed list fields
ResourceSpace has various metadata field types, including text boxes, check box lists, dropdown lists, date fields, category trees, and radio button lists. Some of these fields can have their options defined by an administrator of the system, and these fields are called fixed list fields.
Downloading multiple resources
Users can download multiple resources in one go by adding the resources to a collection or selecting a number of resources from the search results page and clicking on 'Download' from the 'Actions' dropdown box.
Wordpress integration
A new WordPress plugin has been developed that allows users to embed resource files from ResourceSpace in their posts. The plugin was funded by ADRA International and developed by Codecide. To install the plugin, users should download the WordPress plugin zip file, navigate to Plugins->Add plugins from the WordPress Admin menu and click 'Upload plugin', or manually upload the zip file to the wp-content/plugins directory of the WordPress installation.
Sensitive image blurring
The sensitive image blurring plugin can blur selected images from users both in the results and on the resource view page. The plugin can be configured by enabling it and choosing a desired field for the "sensitive message" in the plugin's options page.
ResourceSpace software design principles
ResourceSpace, an open-source digital asset management software, has outlined its design principles for developers. The principles include the KISS (Keep It Simple Stupid) principle, which advises against implementing complex solutions when a simple one will suffice, and avoiding introducing new technology when existing technology will suffice.
Managing offline jobs
The My Jobs page is a tool used to check the status of jobs, such as collection downloads and preview creation. Administrators can also use this page to check on the status of jobs systemwide. The page displays information about jobs in the queue, including job priority, job reference, job type, user that created the job (admins only), job status, and the earliest job start date.
Extracted text
ResourceSpace, a digital asset management software, can extract text from document files and use it to populate metadata fields. This feature enables users to search for resource contents within the system and by applied metadata tags.
Sharing upload links
ResourceSpace has introduced a new feature that allows users to share upload links externally. This feature enables external media creators to upload files into ResourceSpace without requiring an account.
Managing external shares
The article provides guidance on managing external shares in ResourceSpace. Users can manage their external shares by clicking on the user menu and selecting 'My shares'. Administrators can manage all existing shares via the 'External shares' link under the admin menu.
Resources slow to create previews
The article provides solutions to two common issues that can arise when creating previews for videos. The first issue is that preview creation can take too long, causing the system to time out. To solve this, the article suggests disabling automatic preview creation upon upload and setting up offline preview creation using a crontab entry or scheduled task.
My Profile
The My Profile page in ResourceSpace allows users to configure their user profile to collaborate more effectively with team members and other users. The page has two fields: Profile/Bio and Profile image.
Configuring Leaflet Maps
This article provides a guide to configuring Leaflet maps in ResourceSpace. The article lists several configuration options that can be used to add tile sources and customize how geolocation data is displayed.
Image tools
The Image Tools plugin enables users to edit images by rotating, cropping or scaling them. The plugin also allows users to modify the home slideshow image using resources that have previously been uploaded to ResourceSpace.
User preferences
The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.
System reset
The article describes the use of the System Reset plugin in ResourceSpace, which allows users to completely reset their installation by deleting all files and data. To activate the plugin, users must select System then Plugins from the top right menu, and then select the System Reset option from the System menu.
User actions
User actions are now enabled for all users by default, unless disabled by a system administrator. Actions alert users to resources or activities that require their attention, and the actions visible to a user will vary depending on system configuration and user permissions.
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Managing resource requests notifications
Resource requests notifications in ResourceSpace v10+ can now be managed using a metadata field value. The metadata field is designated to hold information that the system can use to determine the user group responsible for a resource.
get_users_by_permission
The article describes a function called "get_users_by_permission" that retrieves information on all users with the given permissions. The function is available in version 10.1 or later and requires an array of permission strings as input.
API Webhooks
API Webhooks is a plugin that allows developers to synchronise data between ResourceSpace and third-party systems. The plugin enables remote scripts to be called from within ResourceSpace, allowing users to drive the timing of the synchronisation between the two systems.
Video timestamp links
The article discusses a plugin that enables the use of timestamp links on videos in ResourceSpace. The plugin allows users to bookmark specific points in a video and add them to an appropriate metadata field, such as a caption or long description field.
Integrating with Uppy Companion
Uppy Companion is an open-source server application that can be linked to the Uppy uploader used by ResourceSpace. It allows users to select files directly from sources such as Google Drive, Dropbox and OneDrive without having to download the files locally first.
AI Metadata Generation
OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.
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User rating of resources
ResourceSpace has a star rating feature that allows each user to give resources a rating of between one and five stars. User rating of resources can be enabled by super admins in the configuration area via admin, system, configuration, user accounts and enabling "user rating of resources".
get_resource_type_fields
The "get_resource_type_fields" function allows users to retrieve metadata field information for all matching fields. This function is available from version 10.3+ and requires permission "a". Users can filter the results by resource type, fuzzy searching, and field type.
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How do I change the welcome message?
The article discusses how to change the welcome message on a website or application. It explains that the welcome message is the first thing users see when they visit a website or open an app, and it sets the tone for their experience.
Configuring image alternatives
The article discusses configuring image alternatives using the "$image_alternatives" configuration option, similar to video file alternatives. This setting controls the options for ImageMagick utility to create alternative image formats/sizes.
toggle_active_state_for_nodes
The article discusses the function "toggle_active_state_for_nodes," available from version 10.4+ and requiring permission "k." It involves toggling nodes' active state, with a list of node IDs as input.
CSP frame-ancestors
The article discusses the use of CSP frame-ancestors to specify which sites can embed a ResourceSpace page using certain HTML tags. To enable this feature, the configuration option $csp_frame_ancestors needs to be set as an array of valid parent URLs.
SAML
Security Assertion Markup Language (SAML) is an open standard for exchanging authentication and authorisation data between parties, specifically between an identity provider and a service provider. In the context of Digital Asset Management (DAM) systems like ResourceSpace, SAML is often used to facilitate Single Sign-On (SSO) capabilities.
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OpenAI Image Editing
The OpenAI image editing plugin is integrated with DALL-E 2 to enable AI image editing within ResourceSpace. Users can access the editing option in the resource tools on the resource view page. The plugin requires the OpenAI GPT plugin to be enabled with a valid key.
Metadata report
The article discusses the importance of metadata in ResourceSpace for efficient resource management. It highlights the use of the metadata report to review embedded metadata in resources and map them into ResourceSpace metadata templates.
consentmanager_create_consent
The "consentmanager_create_consent" function is used to create a new consent record with specific variables: $name (individual's name), $email (email address), $telephone (telephone number), $consent_usage (description of intended usage), $notes (additional notes), and $expires (expiry date).
consentmanager_update_consent
The article provides information on the function `consentmanager_update_consent`, which is used to update a consent record. It outlines the variables required for this function, including `$consent` (ID of the consent record), `$name` (name of the individual giving consent), `$email` (email address of the individual), `$telephone` (telephone number of the individual), `$consent_usage` (description of intended usage for consent), `$notes` (additional notes related to the consent record), and `$expires` (expiry date of the consent).
CLIP AI Smart Search
The CLIP Visual Search plugin integrates OpenAI's CLIP model into ResourceSpace, enabling powerful visual similarity and natural language image searches based on image content rather than metadata. Features include natural language description searches, finding visually similar images by uploading examples, and detecting duplicates based on visual similarity scores.
Whisper
Whisper is an open-source automatic speech recognition (ASR) system by OpenAI that transcribes audio and video files into text using deep learning models, all locally on your server for privacy. It ensures data security, compliance with regulations like GDPR, and can be used offline.
Tesseract OCR
Tesseract OCR is an open-source utility for extracting text from images and scanned documents. It runs locally on servers, ensuring data privacy and compliance with data protection policies. Installation on Ubuntu/Debian involves updating packages and verifying installation.
do_report
The article explains how to run a report and retrieve data using an API. It outlines the variables required for the report, such as $report_ref, $from_date, and $to_date, along with their descriptions and data types.
Typesense Search
The Typesense Search plugin integrates ResourceSpace with a local Typesense server to enhance keyword searching on large datasets. It supports standard keyword searches, resource type filtering, and archive state filtering.
Table: activity_log
The article describes the structure of the "activity_log" table, which is used to log all user activity across the system. The table contains several columns, including "ref", which is an auto-incrementing index, "logged", which records the date and time of the activity, "user", which refers to the user who performed the activity, and "log_code", which is a single character code defining the type of activity.
Table: job_queue
The job_queue table is a list of active offline jobs such as preview processing. It contains several columns, including ref, which is an auto-incrementing index, type, which is the job type, job_data, which is the JSON-encoded job data, start_date, which is the earliest time to start the job, user, which is the user ID, status, which is the job status code, success_text, which is the text to include in the message if the job completes successfully, failure_text, which is the text to include in the message if the job fails, job_code, which is a unique hash used to prevent duplicate jobs, and priority, which is the job priority.
Table: message
The "message" table is a database table used for user messages, which can be used for system and user-to-user messaging. The table has several columns, including "ref," which is an auto-incrementing index, "created," which is a datetime column, and "owner," which is a reference to the user who owns the message.
Table: report
Table: report
Table: resource
The article provides a table of the resource, which is the central record within ResourceSpace mapping to a single asset/file. The table includes various columns such as ref, title, resource_type, has_image, is_transcoding, hit_count, new_hit_count, creation_date, rating, user_rating, user_rating_count, user_rating_total, country, file_extension, preview_extension, image_red, image_green, image_blue, thumb_width, thumb_height, archive, access, colour_key, created_by, file_path, file_modified, file_checksum, request_count, expiry_notification_sent, preview_tweaks, geo_lat, geo_long, mapzoom, disk_usage, disk_usage_last_updated, file_size, preview_attempts, modified, last_verified, integrity_fail, and lock_user.
Table: resource_dimensions
The article provides information about the "resource_dimensions" table, which is a part of the ResourceSpace database schema. This table contains additional metrics for a resource, including width, height, file size, resolution, unit information, and total page count for multi-page previews.
Table: resource_type_field
Table: resource_type_field
Table: user
The "user" table in ResourceSpace stores all user information, including their username, password, full name, email address, user group, and last activity date. It also includes information on whether the user is currently logged in, their browser user agent string, and their IP address.
OpenCV (facial recognition) - deprecated
OpenCV is a library used by ResourceSpace for facial recognition capability. The article provides instructions on how to install OpenCV on Ubuntu and how to check the Python and OpenCV versions. The facial recognition feature in ResourceSpace can be configured by setting the path to Python, the field used to store the name of the person suggested/detected, the location for the face recognizer model state(s) and data, and enabling facial recognition.
ResourceSpace file storage (filestore)
ResourceSpace stores resource files in obfuscated folder paths on the server and not in the database. The folders are not meaningful to an administrator browsing the folders on the server because they are derived from the unique resource ID and are not related in any way to metadata or collections that the resources belong to.
Frequently Asked Questions (FAQs)
The most frequently asked questions about ResourceSpace, the free and open source Digital Asset Management system.
Brand Guidelines (v10.5+)
The article outlines the brand guidelines for version 10.5 and above. It covers essential information such as logo usage, color palette, typography, and design elements to maintain brand consistency. The guidelines emphasize the correct application of the logo in various formats and backgrounds, specifying clear space requirements and prohibited alterations.
AI Faces (InsightFace)
The AI Faces plugin allows ResourceSpace to automatically detect and recognise people featured in images. This allows for quick and efficient automated tagging on upload.
TOTP (MFA via Google Authenticator)
The article introduces TOTP (Time-Based One-Time Password) as a plugin for enabling two-factor authentication (2FA) for selected user groups, adding an extra layer of security by requiring a temporary code along with the user's password.