Search results
delete_collection
The "delete_collection" function is used to delete a collection, and the user must have write access to the collection. The function requires the ID of the collection, which is an integer data type. The return values of the function are either true or false, depending on the success of the operation.
delete_resources_in_collection
The article discusses the function "delete_resources_in_collection" available from version 10.6. This function allows users to delete all resources within a collection, provided they have edit access to the resources, permission to delete resources, and the collection is writable.
Featured & public collections
Featured Collections are a way to showcase the best and most in-demand content. They can contain a select number of resources and encourage users to browse content by directing them to relevant tags or ideas.
Deleting collections
This article explains how to delete collections in a simple and straightforward manner. Users are unable to delete their default "My Collection", but any other collection can be deleted by going to the "Manage My Collections Page", clicking "Delete" against the collection to be deleted, and confirming the deletion.
Collection options
There is a list of options available to you from the collection actions dropdown menu. This menu is present in the collection bar and from the "Manage My Collections" page, as well as on the search page when viewing resources in a collection.
Creating featured collections
This article explains how to create a featured collection in ResourceSpace, which is a collection of resources that is highlighted on the platform's homepage. The process is similar to creating a public collection, but with an additional step to turn it into a featured collection.
Deleted resources
The article provides information on how to manage deleted resources in a system. The directory for deleted resources can be found in the Admin section of the system, and it contains all the deleted resources.
How do I delete resources from the system permanently?
To permanently delete resources from ResourceSpace, follow these steps: 1. Add the resources you want to remove to your collection. 2. From the "Actions" menu, choose "Delete all resources". 3. This action will move the resources to the "Deleted" workflow state.
How do I delete resources? Is there a batch delete option?
To delete resources, single resources can be deleted by selecting 'Delete' from the resource preview. For multiple resources, add them to a collection and choose 'Delete all resources' from the collection menu.
delete_access_keys
The "delete_access_keys" function allows for the deletion of share access keys for external shares of resources and collections. This function is only accessible through the native API authentication mode.
Collections, public collections and featured collections
ResourceSpace allows resources to be tagged with various metadata, eliminating the need for a traditional hierarchical folder structure. This means that a resource can exist in multiple collections and can be found through metadata searches.
Creating collections
The article explains how to create collections in ResourceSpace, a digital asset management system. Collections can be created in three ways: when uploading resources, from the collection bar, or from the "manage my collections" section.
Editing a collection
This article explains how to edit a collection in a resource management system. The edit screen provides several options, including customising the name of the collection, adding a description, and attaching tags to help find the collection of resources.
Collection and resource promotion
The article discusses ways to promote resources and collections using ResourceSpace. The homepage slideshow is a great way to showcase new and useful content, and careful management of it will keep the system looking fresh and encourage users to check regularly for new content.
Smart featured collections
Smart featured collections are an automated way of collating resources with a common theme.
Adding resources to a collection
This article explains the different ways to add resources to a collection in a learning management system. Resources can be added to multiple collections at any given time. The first way to add resources is during upload, where the resources can be added to an existing or new collection.
delete_alternative_file
The article provides information on the function 'delete_alternative_file' which is used to delete an alternative file. The function requires two parameters, the ID of the resource and the ID of the alternative file, both of which are of integer data type.
delete_resource
The article provides information on how to delete a resource using the delete_resource function. The function requires the ID of the resource to be deleted, which should be an integer. The article does not provide any information on the type of resource that can be deleted using this function.
get_user_collections
The "get_user_collections" function returns a list of collections belonging to a user. This function does not require any parameters to be passed.
add_resource_to_collection
The article provides a brief description of the add_resource_to_collection function, which is used to add a resource to a collection. The function takes two parameters, $resource and $collection, which are the IDs of the resource and collection, respectively.
remove_resource_from_collection
The article provides a brief description of the "remove_resource_from_collection" function, which is used to remove a resource from a collection. The function requires two parameters: the ID of the resource and the ID of the collection from which the resource needs to be removed.
create_collection
This article provides instructions on how to create a new collection for a user. The user needs to provide a name for the collection, which is a required field. If the user wants to use the standard upload naming format, they can set the $forupload variable to true and leave the name field empty.
search_public_collections
This article provides information on how to search for public and featured collections using the provided variables. The $search variable is used to input search terms, and leaving it blank will return all collections.
Smart collections
Smart collections are a new feature that can be enabled in a system by using the config option $allow_smart_collections. Once enabled, a new option will appear in the Actions drop-down menu on the Search page, allowing users to save a search as a smart collection.
4. Sharing and collections
Sharing single resources is very straightforward. We can send the resource to other users of the system, but we can also enter e-mail addresses and share with people that are not users of the system. They receive a special link that allows them to access only the resource you've shared with them.
5. Working with collections
There are various actions that can be performed that will affect the items in the collection, available from an actions menu on the collection bar.
Creating public collections
The article explains how to create public collections, which are a simple way to share groups of resources with other users in the system. Public collections can be used to highlight the best of a user's uploads so that administrators can promote them as featured collections.
Removing resources from collections
The article provides three methods to remove resources from a collection. The first method involves clicking and dragging the resource to be removed from the collection and dropping it onto the trash icon that appears at the top of the screen.
save_collection
The "save_collection" API binding allows users to save collection data. The API requires a POST request to avoid URL limits being reached. The API requires two variables: "$ref" and "$coldata". "$ref" is the ID of the collection, and "$coldata" is the JSON encoded collection data.
get_collection
The article provides information on the "get_collection" function, which is used to retrieve collection details. The function requires administrator access and takes the collection ID as input. The return values include the collection owner's name, description, public/private status, and thumbnail image reference.
show_hide_collection
The show_hide_collection function allows users to show or hide a collection from their drop-down list. The function requires three variables: the ID of the collection, a bit value of 1 to show or 0 to hide, and the user reference.
send_collection_to_admin
The article provides a brief description of the function "send_collection_to_admin" which sends a copy of the collection for admin review. The function takes one parameter, $collection, which is the ID of the collection and has a data type of integer.
Ordering featured collections
Featured collections can be ordered using drag and drop. This allows users to reorder collections one level at a time. If no order has been defined, categories are displayed first, followed by collections sorted by name.
How do I delete a user?
To delete a user, go to the Admin section and click on the username of the user you want to remove. Scroll down and change the status to "Disabled" if you want to prevent the user from accessing their account but retain all data.
get_featured_collections
The "get_featured_collections" function in ResourceSpace allows users to retrieve featured collections (categories) from version 10.3 onwards. The function requires the "parent" parameter, which is the reference of the featured collection's parent.
consentmanager_delete_consent
The article provides information on the consentmanager_delete_consent function, which is used to delete a consent record. The function requires the input of the consent record ID ($ref) as an integer data type.
consentmanager_get_all_consents_by_collection
The function `consentmanager_get_all_consents_by_collection` retrieves all consent records associated with resources in a specified collection. It requires the input parameter `$collection`, which is the ID of the collection holding the relevant resources.
delete_comment
The "delete_comment" function allows for the removal of resource comments by specifying the comment reference. If the comment is part of a hierarchical structure with comments below it, it will be hidden and marked as "Deleted" until lower level items are removed.
collection_add_resources
The article discusses the process of adding resources to a collection using the native API auth mode. It outlines the variables involved in this process, including $collection (integer), $resources (mixed), $search (string), and $selected (bool).
collection_remove_resources
The article discusses the "collection_remove_resources" function, which is used to remove resources from a collection. This function is only accessible through the native API auth mode. It requires the collection ID, resource ID/s to be removed (which can be a single ID, a list of IDs, or an array of IDs), and additional parameters like removing all resources from the collection or removing selected resources from the search results page.
delete_tabs
The article discusses the "delete_tabs" function, which is used to remove tabs related to metadata fields and resource types. This function is only accessible through the native API authentication mode.
get_collections_resource_count
The function "get_collections_resource_count" retrieves the total resource count for a list of collections specified by their IDs. The input variable is "$refs," which is a string containing a comma-separated list of collection IDs.
get_resource_collections
The "get_resource_collections" function retrieves a list of collections that a specified resource is used in. It requires a resource ID as input and returns an array of collections with their IDs, names, and descriptions.
reorder_featured_collections
The "reorder_featured_collections" function allows users to rearrange featured collections for display in the user interface using the native API auth mode. Users can provide an array of featured collection IDs in the desired order for reordering.
Table: collection
This article provides a table that outlines the structure of a collection in ResourceSpace, which is a group of resources. The table includes columns such as ref, name, user, created, public, theme, theme2, theme3, allow_changes, cant_delete, keywords, savedsearch, home_page_publish, home_page_text, home_page_image, session_id, description, type, parent, thumbnail_selection_method, bg_img_resource_ref, and order_by.
Table: collection_keyword
The collection_keyword table is a join table that connects collections with keywords to enable rapid collection searching. It contains two columns: collection and keyword, both of which are of type int(11).
Table: collection_log
The collection_log table is a log of all activity related to a collection. It contains an auto-incrementing index, date, user, collection, type, resource, and notes. The user and collection columns reference the user and collection tables, respectively, while the resource column references the resource table.
Table: collection_resource
The article provides a table called "collection_resource" that defines the contents of a collection. The table consists of 11 columns, including "collection," "resource," "date_added," "comment," "rating," "use_as_theme_thumbnail" and "sortorder.
Table: collection_savedsearch
The article provides information about the "collection_savedsearch" table, which is a list of saved searches that can exist within collections. The table has several columns, including "ref," which is an auto-incrementing index, "collection," which refers to the collection table, "search," which is the search string, "restypes," which is the resource types used when searching, "starsearch," which is an integer value, "archive," which is a comma-separated list of workflow states, "created," which is the date created, and "result_limit," which is the maximum number of results to return.
Table: user_collection
The article provides information about the user_collection table, which is used to determine which internal users a collection has been shared with. The table has three columns: user, collection, and request_feedback.
Table: usergroup_collection
The usergroup_collection table is a database table in ResourceSpace that stores collections shared with user groups. It has three columns: usergroup, collection, and request_feedback. The usergroup column is an integer that references the usergroup table, which contains information about user groups.
Resource tools
The article discusses the various resource tools available in the resource downloads area of the resource view page. These tools allow users to download, view, and request resource files, as well as perform actions such as adding to a collection or sharing.
Deleting resources
The article provides instructions on how to delete resources in ResourceSpace, a digital asset management system. There are two methods described: deleting resources individually and batch deleting resources.
License manager
Adds the capability to manage resource licensing via the resource view page.
Creating dash tiles
Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.
Managing dash tiles
This article explains how to manage dash tiles in ResourceSpace. Dash Administrators can create tiles for all users or selected user groups, and reorder the tiles for those users who cannot manage their own dash.
Useful user permissions
The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.
Modifying field options
The article explains how to modify field options in fixed list metadata fields in ResourceSpace. Users can add, remove or edit options by editing the field and selecting the "manage options" link. To add a new option, users can enter the name of the tag and click "Add".
Advanced workflow
workflow, process, publish, embargo, archive, review,state, status
Watched searches
The 'rse_search_notifications' plugin enables the functionality of watched searches, which allows users to subscribe to any search result or set of resources, such as a collection. The system will then notify the user when resources are added or edited to match the result set.
Analytics
The analytics function allows detailed reporting on a variety of system actions which can be broken down by user group and filtered by a number of options.
StaticSync - keep your files in situ
StaticSync is a tool that allows users to keep their files in situ, meaning that they can remain in their existing folder structure. It is not intended to be used as a way to store resources externally to increase storage capability.
Action dates
The 'action_dates' plugin will automatically perform certain actions based on resource metadata, for example, archiving a resource when an expiry date is reached.
resource_log_last_rows
adding information on the log codes recorded in the type field
ResourceSpace messages
ResourceSpace uses messages to ensure that notifications are prominently displayed so that important messages are not overlooked. A counter next to the user's profile will increase to indicate the activity as new messages are received.
All user permissions
ResourceSpace is a digital asset management system that allows users to control which resources other users can see and how they can interact with them. The system offers a range of permission options, including search, metadata fields, resource types, resource creation, featured collections, restrictive permissions, and administration.
Logs
ResourceSpace has a log that records the actions of each user, which is accessible in the Users section of the Admin area. The logs record the date and time of user logins, resources they have created, deleted and downloaded, and edits they have made to resources, showing both the previous and new values.
MuseumPlus
MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.
Query caching
Query caching is a technique that can be used to cache the results of selected queries to disk. This is useful where the same query is likely to be called a large number of times, for example, queries that are common across several pages and the same for large groups of users.
Managing offline jobs
The My Jobs page is a tool used to check the status of jobs, such as collection downloads and preview creation. Administrators can also use this page to check on the status of jobs systemwide. The page displays information about jobs in the queue, including job priority, job reference, job type, user that created the job (admins only), job status, and the earliest job start date.
Managing external shares
The article provides guidance on managing external shares in ResourceSpace. Users can manage their external shares by clicking on the user menu and selecting 'My shares'. Administrators can manage all existing shares via the 'External shares' link under the admin menu.
Client side API calls
The article discusses the use of the new api() JavaScript function to make calls to the ResourceSpace API using native browser authentication. Instead of creating new AJAX calls to custom endpoints, the api() function is recommended.
User preferences
The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.
Consent manager
Adds the capability to manage resource consents via the resource view page.
User actions
User actions are now enabled for all users by default, unless disabled by a system administrator. Actions alert users to resources or activities that require their attention, and the actions visible to a user will vary depending on system configuration and user permissions.
Sending user notifications
The article provides guidance on sending user notifications in ResourceSpace. Before version 10, developers had to make several checks before calling send_mail() or message_add() whenever required, resulting in duplicated code and inconsistency.
A Comprehensive Guide to Digital Curation: Tools and Techniques
Explore digital curation: key tools and techniques for preserving significant cultural assets.
Welcome to ResourceSpace
The ResourceSpace Knowledge Base provides a library of guides and information to help individuals and businesses with their Digital Asset Management System.
Metadata
ResourceSpace Digital Asset Management System uses embedded and user inserted metadata to describe and track your resources
Accounts & access
A ResourceSpace Knowledge Base article explaining user accounts and access within ResourceSpace for users.
Uploading
Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be.
Searching in ResourceSpace
The ResourceSpace search feature is a powerful tool that allows users to quickly find the resources they need. Users can start with a broad search and then refine the results to find the most relevant content.
Editing multiple resources
The article explains how to edit multiple resources in ResourceSpace using batch editing. Batch editing allows users to apply the same change to multiple resources at once, ensuring continuity. To perform a batch edit, users need to add the selected resources to a collection and then choose "Edit all resources" from the collection actions list.
Resource status & access
Resource status and access are important factors in controlling how users interact with resources in ResourceSpace. The status of a resource determines whether it can be found or edited by users, while the access controls which users can download the resource.
Sharing resources
Resources and Resource Collections each offer a 'Share' option which allows them to be shared with other users, as well as with non-users of the system, to allow greater flexibility of use.
Related resources
The article explains how resources can be related to each other in order to group similar or mutually relevant resources. There are three ways to relate resources: relating all resources in a collection, manually relating resources by editing each resource individually, and relating resources on upload.
PDF contact sheet
The article explains how to create a PDF contact sheet for a collection in ResourceSpace. A contact sheet is a quick reference overview of what is in a collection, which can be printed or downloaded. To create a contact sheet, users need to choose the "Contact Sheet" option in the collection Actions list.
Keyboard controls
ResourceSpace offers keyboard controls to help advanced users speed up their use of the platform. These controls can be customised system-wide but are not currently available for per-user customisation.
Special search terms
Special search terms help users to find content in a much more specific and controlled manner, either through giving them extra tools or using a prebuilt search.
Embed slideshow
This article provides instructions on how to generate HTML for embeddable collection slideshows on remote sites using a function. The process involves creating a dynamic collection, selecting 'Share' from the collection options, choosing the size, preview duration, and maximise option, and then generating the HTML.
News
The article provides instructions on how to add a news segment to a website's structure. This feature allows updates to be posted on the website, providing further advertising or information to users. The process involves browsing to the "Manage News Items" section in the admin panel, creating news items by providing a date, headline, and body content, and then editing or deleting them as needed.
Video splice
The video splice plugin allows users to trim and merge videos within ResourceSpace to create new, separate files. The trim tool allows users to select portions of a video to be recreated as a new video file, which can then be added as a new resource or attached as an alternative to the original.
Youtube publish
The YouTube Publish plugin allows users to publish video resources to a configured YouTube account. The plugin uploads data and has configurable mapped fields to automatically add descriptions, titles, and tags.
Reports
ResourceSpace offers a reporting section that allows users to access information about downloads, uploads, and views. The reporting section provides a detailed table structure that can be downloaded as a CSV file for spreadsheet software or viewed directly in the browser.
User research requests
Research requests enable users to ask admins for help in sourcing resources. Users can fill out a form detailing what they need, and administrators can then help them to find suitable resources. This can be done by either providing them with a list of resources or by sending them links to searches or collections to help them get their search started.
Homepage slideshow
ResourceSpace, a digital asset management software, has highlighted the importance of updating the homepage slideshow regularly to keep users engaged and the system looking appealing. The "big slideshow" provides a full-screen background image or slideshow for the homepage, while the "small slideshow" moves the slideshow window to the upper left side of the screen, leaving white space on the homepage for displaying dash tiles.
User contributions
ResourceSpace allows for user contributions to be managed through user group upload permissions. Trusted uploaders, such as administrators, can add resources without review, while new users must upload their resources in a pending state for review by resource administrators.
Batch replace
ResourceSpace has a batch replace functionality that allows users to update multiple resources at once. This feature is useful for replacing original files and regenerating previews of any number of resources.
Creating and deleting metadata fields
The article provides guidance on creating and deleting metadata fields in ResourceSpace. Metadata fields should be clear and descriptive, and the right data should be stored in the right field type to achieve this.
Advanced metadata field configuration
This page covers the advanced options for metadata field configuration including display templates, smart featured collections, display conditions, autocomplete options and additional settings for ExifTool and IPTC metadata.
Useful user tools
ResourceSpace provides several user management tools to help with the user configuration process. The first tool is resetting passwords, which can be done by browsing to Admin > Users, editing the user, entering a password into the password field or clicking "Suggest" to generate one, and clicking Save.
Writing your own plugins
A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.
CSV upload
The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.
Version control
The article explains how to use version control functions from the resource log. Users can click on a log entry to bring up a page showing the full log entry, and a revert link will be displayed where it is relevant.
do_search
The article provides a description of the do_search function, which is used to perform a search and return matching resources. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, and offset.
create_resource
The article provides a function called "create_resource" that creates a new resource. The function requires the ID of the resource type for the new resource, which is an integer value. The archival state of the new resource is optional, and the default value is 999.
Managing plugins
ResourceSpace is a digital asset management system that can be extended or modified using plugins. Plugins have a managed structure that makes it easy for third parties to write and for site administrators to maintain, even as function and bug fixes are applied to the base code.
Configuring for multi-client use
The article provides a method for setting up ResourceSpace as an environment where multiple users can use the system, but their resources remain private from each other. The method involves creating a new global field called 'client' that can be attached to all types of resources.
Simple LDAP
The Simple LDAP plugin enables consistent sign-on (CSO) for ResourceSpace users, allowing them to log in using the same credentials they use to log in to their organisation's network. The plugin has been tested with Microsoft Active Directory and Oracle Directory servers.
Google Vision
The Google Vision API plugin sends images to Google's Cloud Vision API on upload and sets appropriate metadata in pre-configured fields based on what has been recognised in the image. The plugin can be found under the 'Asset processing' category.
search_get_previews
The article describes the search_get_previews function, which is used to perform a search and return matching resources including URLs for the requested preview sizes. The function takes several variables, including the search string, resource type IDs, results order, archive status, maximum number of rows to return, sort order, recent search day limit, preview sizes, and preview file extension.
CSV user import
The CSV user import plugin allows administrators to create user accounts in bulk based on information stored in a CSV file. The CSV file must be encoded in UTF-8 format and without BOM, and should have text cells quoted in case they contain commas or other special characters.
Falcon link
The Falcon Link plugin allows users to publish resources as templates in Falcon.io. However, users must have an account with Falcon.io to use this plugin. The plugin creates a share link with no expiration date instead of copying the file itself when a resource is published to Falcon.
Basic metadata field configuration
This article provides an overview of the basic options for metadata field configuration in ResourceSpace. The article covers the following options: Enabled, Required, Index, Display full width on view page, Display field, Enable advanced search, Enable simple search, May contain personal data, Hide when uploading, and Hide when restricted.
IIIF
IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.
Migrating free text data to fixed list field options
The article explains how to migrate free text data to fixed list field options when changing a metadata field type from a free text field to a fixed option field type. The fixed option field types include checkbox, radio button, dropdown, and dynamic tag list.
Emails
ResourceSpace uses emails to notify users of relevant activity such as resource submissions, user account requests, or resource download requests. However, most email notifications have been replaced by system messages, but users can still opt to receive emails by modifying their user preferences.
Configuring email and messaging
This article provides guidance on how to configure email and messaging settings in ResourceSpace. To change the email address that system emails are sent from, users should navigate to Admin > System > System configuration and change the 'Email from address'.
TMS link
Help for setting up the tms_link plugin.
CSV export
ResourceSpace allows users to extract metadata from its database as a CSV file, which can be opened in most standard spreadsheet or database programs. The metadata fields included in the CSV file can be customised by editing metadata fields and enabling the "Include in CSV export" option.
Upload here
ResourceSpace has introduced a new feature called "Upload here" that helps users create new resources based on a recent advanced search. The feature directs users to the upload page where the options will have been automatically selected, meaning they can easily add more resources that this metadata set describes.
Offline job queues
ResourceSpace has developed an offline jobs function to delegate slow processes, such as creating a preview for a video file, to another script/process to be run asynchronously. The upload process focuses on getting files into the filestore, later working from a queue for further processing.
Browse bar
ResourceSpace has introduced a browse bar to help users find resources more easily. The bar is a collapsible side tab available from all pages, offering the options to search by resource type, tag, collection or workflow state.
Resource commenting
Resource commenting can be enabled in ResourceSpace by using the config option $comments_resource_enable. This feature adds a new area below the resource metadata, allowing users to add and respond to comments about the resource.
Version control
The rse_version plugin is a version control tool that can be activated by default via config.php. It enables the functionality to revert both individual and batch edits from the resource log page. The plugin can also revert collection states for adding or removing resources, which is useful when a user accidentally removes all resources from a collection.
Resource usage
The Resource Usage plugin enables users to keep a log of how a resource has been used, along with the usage medium, such as print or TV. Once enabled, a new section is added to the bottom of the resource view page, where users can click "New usage" to create a new record of where the resource was used.
Auto assign
The autoassign_mrequests plugin enables managed resource requests to be automatically assigned to a specific user for approval, based on a metadata field value mapping. The user to which the request is assigned must be in a user group able to access the admin area and with the permissions to manage requests and to be assigned resource requests.
1. Finding your way around
An overview of the ResourceSpace user interface.
2. Uploading and editing
We can simply drag and drop the files or an entire folder directly from our computer on to the upload queue.
6. Dash tiles
Collections can be published as dash tiles. The dash is an area on the home page to which users can add their own custom tiles.
Exporting data
ResourceSpace allows users to export data and configuration files for testing purposes. This feature requires offline jobs to be configured and the config option $system_download_config to be enabled. Users can navigate to Admin > System > Export data to choose the options for the exported data.
ResourceSpace Plugins
Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.
Creating and editing filters
Creating and editing filters. Filters can be set to control access to resources
Resource locking
Resource locking is a feature that allows users with edit access to lock resources to prevent other users from editing them and causing metadata conflicts. Once a resource is locked, metadata cannot be changed, and alternative files cannot be managed.
Database schema
Database schema for ResourceSpace.
Fixed list fields
ResourceSpace has various metadata field types, including text boxes, check box lists, dropdown lists, date fields, category trees, and radio button lists. Some of these fields can have their options defined by an administrator of the system, and these fields are called fixed list fields.
Downloading multiple resources
Users can download multiple resources in one go by adding the resources to a collection or selecting a number of resources from the search results page and clicking on 'Download' from the 'Actions' dropdown box.
Wordpress integration
A new WordPress plugin has been developed that allows users to embed resource files from ResourceSpace in their posts. The plugin was funded by ADRA International and developed by Codecide. To install the plugin, users should download the WordPress plugin zip file, navigate to Plugins->Add plugins from the WordPress Admin menu and click 'Upload plugin', or manually upload the zip file to the wp-content/plugins directory of the WordPress installation.
Anonymous access
ResourceSpace has introduced anonymous access, which allows non-registered users to access the system without requiring a login. The feature is useful for those who frequently work with third-party agencies and do not want to create new user accounts, or for those who want to make selected resources available to the public.
Sharing upload links
ResourceSpace has introduced a new feature that allows users to share upload links externally. This feature enables external media creators to upload files into ResourceSpace without requiring an account.
My Profile
The My Profile page in ResourceSpace allows users to configure their user profile to collaborate more effectively with team members and other users. The page has two fields: Profile/Bio and Profile image.
Configuring Leaflet Maps
This article provides a guide to configuring Leaflet maps in ResourceSpace. The article lists several configuration options that can be used to add tile sources and customize how geolocation data is displayed.
Further videos
The article provides a list of videos that cover various topics related to using the ResourceSpace digital asset management system. The videos cover topics such as creating users, customizing the homepage slideshow, search filters, sharing resources, and more.
Image tools
The Image Tools plugin enables users to edit images by rotating, cropping or scaling them. The plugin also allows users to modify the home slideshow image using resources that have previously been uploaded to ResourceSpace.
Messaging
The article provides instructions on how to view and send messages on a website. To view messages, users need to click on the user profile icon and select "Messages". Messages are listed in date order, newest first, and users can mark them as read, delete them, or reply to them.
Mobile responsive mode
ResourceSpace, the open source digital asset management software, is now available on mobile devices. The software's interface automatically adjusts to account for the smaller screen, but the functionality remains the same.
Offline archive
The Offline Archive plugin allows users to relocate archived files to an offline location. Once enabled, users can configure the plugin to specify how the relocation will occur. There are four configuration options available: selecting the metadata field that will hold the archive reference code, entering the location that the archives will be created in, specifying a subfolder of the StaticSync folder that restored files will be placed in, and determining whether to carry across the timestamp of the original file.
The Digital Asset Management Buyer's Guide
In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.
Integrating with BrandStencil
Instantly create marketing materials from templates using your DAM images thanks to ResourceSpace's integration with BrandStencil.
Prepared statements
ResourceSpace, an open-source digital asset management software, has announced that all new code must use prepared statements for any SQL execution. The new functions ps_query(), ps_array() and ps_value() replace functions sql_query(), sql_array() and sql_value() respectively.
API Webhooks
API Webhooks is a plugin that allows developers to synchronise data between ResourceSpace and third-party systems. The plugin enables remote scripts to be called from within ResourceSpace, allowing users to drive the timing of the synchronisation between the two systems.
AI Metadata Generation
OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.
What is Digital Asset Management?
A Digital Asset Management system is critical component of your organisation's tech stack. Explore the benefits of DAM, its use cases, and how it streamlines asset management.
User rating of resources
ResourceSpace has a star rating feature that allows each user to give resources a rating of between one and five stars. User rating of resources can be enabled by super admins in the configuration area via admin, system, configuration, user accounts and enabling "user rating of resources".
How do I publish resources that have been uploaded in bulk?
To publish resources that have been uploaded in bulk, you can go to the "Actions" area in your profile. There are three options available: managing your preferences, adding the resources to a collection, or viewing them as a result set.
Navigating Consent and Digital Asset Management
Discover how your organisation can navigate consent and Digital Asset Management (DAM), including ensuring legal compliance and protecting user privacy.
How do I change the background image?
The article explains how to set background images on a website using the ResourceSpace platform. Users with the necessary permissions can set one or multiple background images as a slideshow by accessing the Admin section and navigating to System > Slideshow.
Is it the same process to make a batch upload as it is to add a single resource?
The article explains that the process for uploading resources in batches is the same as uploading them individually. Users can click on the "Upload" button to start uploading resources. Additionally, users have the option to upload one or more resources directly into a collection by selecting the collection in the lightbox area and choosing "Upload to this collection" from the Actions menu.
How do I edit multiple resources at the same time?
To edit multiple resources at the same time in ResourceSpace, you can add the selected resources to a collection and then choose "Edit all resources" from the collection actions menu. Alternatively, you can edit resources directly from the search results page by selecting the checkbox next to each resource or using Shift + click to select multiple resources before clicking on the "Edit selected" button.
Drupal integration
Selected resources in ResourceSpace can be synchronised automatically with the media library in Drupal 11.
Joomla integration
The article discusses the integration of ResourceSpace with Joomla 5.x to synchronize selected resources automatically. To set up the integration, users need to create a Joomla user in ResourceSpace with limited access, ensuring that only desired resources are synchronized.
consentmanager_batch_link_unlink
The "consentmanager_batch_link_unlink" function allows for linking or unlinking all resources in a collection with a consent record. It requires the ID of the consent record ($consent), the ID of the collection containing the resources to process ($collection), and a parameter ($unlink) to specify whether to unlink or link the resources.
Annotating resources
The article discusses the importance of annotating resources to enhance learning and research. It highlights how annotations can help in better understanding, organizing, and retaining information. The process involves adding notes, comments, and highlights to texts, documents, or other resources.
OpenAPI documentation
The article discusses OpenAPI documentation, specifically focusing on the endpoint /api/openapi.php. OpenAPI is a specification for building APIs, and /api/openapi.php is likely a specific endpoint for accessing OpenAPI documentation.
get_processing_message
The article explains a function called "get_processing_message" that retrieves the processing status message for the current user. Upon success, it returns an array containing the current processing messages, while on failure, it returns false.
Typesense Search
The Typesense Search plugin integrates ResourceSpace with a local Typesense server to enhance keyword searching on large datasets. It supports standard keyword searches, resource type filtering, and archive state filtering.
Canva
ResourceSpace’s Canva integration allows you to search your ResourceSpace system and browse collections within Canva. Files can be selected and placed into your Canva project and the project saved back into ResourceSpace when it’s complete.
Table: dash_tile
The article provides a table schema for the "dash_tile" table, which is used to display dash tiles on the home page. The table contains columns such as "ref" for an auto-incrementing index, "title" for the title text, "txt" for the tile text, "all_users" to indicate if the tile is published to all users, "default_order_by" for the default order, "url" for the anchor link href URL, "link" for the link text, "reload_interval_secs" for the reload interval in seconds, "resource_count" to indicate the number of resources if the tile is a search/collection tile, and "allow_delete" to indicate if the tile can be deleted.
Table: comment
This article provides a table schema for the ResourceSpace software's comment feature. The table is called "comment" and contains columns such as "ref" (an auto-incrementing index), "ref_parent" (the reference of the parent comment), "created" (the timestamp of when the comment was created), "hide" (a boolean value indicating whether the comment should be hidden), "collection_ref" (the reference of the collection the comment is associated with), "resource_ref" (the reference of the resource the comment is associated with), "user_ref" (the reference of the user who created the comment), "fullname" (the full name of an external commenter), "email" (the email of an external commenter), "website_url" (the website URL of an external commenter), and "body" (the text of the comment).
Table: external_access_keys
The article provides a table called "external_access_keys" that is used for externally sharing resources. The table contains several columns, including "resource," which refers to the resource being shared, "access_key," which is the external access key, "user," which refers to the user who created the share, "usergroup," which refers to the user group that the share belongs to, "collection," which refers to the collection that the share belongs to, "request_feedback," which is a boolean value that determines whether external contacts can provide feedback when accessing the share, "email," which is the email address that the share was created for, "date," which is the date the share was created, "lastused," which is the date the share was last accessed, "access," which is the access level (0 for open, 1 for restricted), "expires," which is the share expiration date, "password_hash," which is the hash of the share password (NULL if not set), and "upload," which is set to 0 for standard external view access share and 1 for an external upload share for a collection.
Table: job_queue
The job_queue table is a list of active offline jobs such as preview processing. It contains several columns, including ref, which is an auto-incrementing index, type, which is the job type, job_data, which is the JSON-encoded job data, start_date, which is the earliest time to start the job, user, which is the user ID, status, which is the job status code, success_text, which is the text to include in the message if the job completes successfully, failure_text, which is the text to include in the message if the job fails, job_code, which is a unique hash used to prevent duplicate jobs, and priority, which is the job priority.
Table: keyword
Table: keyword
Table: message
The "message" table is a database table used for user messages, which can be used for system and user-to-user messaging. The table has several columns, including "ref," which is an auto-incrementing index, "created," which is a datetime column, and "owner," which is a reference to the user who owns the message.
Table: preview_size
The article provides a table called "preview_size" that defines the preview sizes used for resource preview and thumbnail generation. The table has ten columns, including an auto-incrementing index, a short code, width and height in pixels, a boolean value to add padding to make the image the required size, a friendly name, a boolean value for system use to prevent deletion, and two boolean values to show a link to preview this size on the resource view page and allow users with restricted access to see this preview size.
Table: report
Table: report
Table: request
The "request" table is a database table in ResourceSpace that tracks resource requests made by users with restricted access and fulfilled by admin users. The table has several columns, including "ref," which is an auto-incrementing index, "user," which refers to the user who made the request, and "collection," which refers to the collection the requested resource belongs to.
Table: research_request
The article provides information about the "research_request" table, which is used in ResourceSpace, a digital asset management system. The table stores information related to research requests, which are requests for appropriate resources for a project.
Table: resource
The article provides a table of the resource, which is the central record within ResourceSpace mapping to a single asset/file. The table includes various columns such as ref, title, resource_type, has_image, is_transcoding, hit_count, new_hit_count, creation_date, rating, user_rating, user_rating_count, user_rating_total, country, file_extension, preview_extension, image_red, image_green, image_blue, thumb_width, thumb_height, archive, access, colour_key, created_by, file_path, file_modified, file_checksum, request_count, expiry_notification_sent, preview_tweaks, geo_lat, geo_long, mapzoom, disk_usage, disk_usage_last_updated, file_size, preview_attempts, modified, last_verified, integrity_fail, and lock_user.
Table: resource_log
The resource_log table is used to log all activity related to a resource in ResourceSpace. It contains an auto-incrementing index, the date the log was recorded, the user who performed the action, the resource that was affected, the type of log, and any notes related to the log.
Table: resource_type_field
Table: resource_type_field
Table: user
The "user" table in ResourceSpace stores all user information, including their username, password, full name, email address, user group, and last activity date. It also includes information on whether the user is currently logged in, their browser user agent string, and their IP address.
ResourceSpace file storage (filestore)
ResourceSpace stores resource files in obfuscated folder paths on the server and not in the database. The folders are not meaningful to an administrator browsing the folders on the server because they are derived from the unique resource ID and are not related in any way to metadata or collections that the resources belong to.
Manage (system) tabs
The article provides guidance on managing system tabs in version 10+ of the system. Tabs can be used by metadata fields and resource types, and to manage them, users should go to Admin > System > Tabs.
I've missed out an important keyword. Can I add this to my resource(s) after I've published them?
The article explains that it is possible to add keywords to resources after they have been published. Users can make metadata edits at any time by choosing the "Edit metadata" option from the individual resource preview.
Adobe Creative Cloud integration (LinkrUI)
LinkrUI for Adobe is a Connector plugin that integrates ResourceSpace with Adobe software such as Photoshop, Illustrator, InDesign, Premiere Pro, and After Effects. This integration allows users to easily search, open, and place assets stored in ResourceSpace directly into their Adobe applications.
Brand Guidelines (v10.5+)
The article outlines the brand guidelines for version 10.5 and above. It covers essential information such as logo usage, color palette, typography, and design elements to maintain brand consistency. The guidelines emphasize the correct application of the logo in various formats and backgrounds, specifying clear space requirements and prohibited alterations.