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Embed slideshow

This article provides instructions on how to generate HTML for embeddable collection slideshows on remote sites using a function. The process involves creating a dynamic collection, selecting 'Share' from the collection options, choosing the size, preview duration, and maximise option, and then generating the HTML.

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Homepage slideshow

ResourceSpace, a digital asset management software, has highlighted the importance of updating the homepage slideshow regularly to keep users engaged and the system looking appealing. The "big slideshow" provides a full-screen background image or slideshow for the homepage, while the "small slideshow" moves the slideshow window to the upper left side of the screen, leaving white space on the homepage for displaying dash tiles.

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 Customising the homepage slideshow

This article provides instructions on how to customise the homepage slideshow on a website. The slideshow images can be selected through the "Admin" -> "System" -> "Slideshow" section. The article also includes code for embedding a video into the homepage slideshow using VideoJS.

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Table: slideshow

The Table: slideshow is a database table that stores the images used in the home page slideshow of a website. The table has four columns: ref, resource_ref, homepage_show, and featured_collections_show.

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get_slideshow_files_data()

Developer reference for function get_slideshow_files_data()

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set_slideshow()

Developer reference for function set_slideshow()

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delete_slideshow()

Developer reference for function delete_slideshow()

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reorder_slideshow_images()

Developer reference for function reorder_slideshow_images()

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get_slideshow_image_file_path()

Developer reference for function get_slideshow_image_file_path()

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 7. Reporting

ResourceSpace include comprehensive reporting and analytics capabilities.

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 2. Uploading and editing

We can simply drag and drop the files or an entire folder directly from our computer on to the upload queue.

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Wordpress_SSO

The Wordpress_SSO plugin enables users to log in to ResourceSpace using Wordpress single sign-on (SSO) Identity Provider (IdP). However, the plugin should only be enabled and configured by system administrators as it affects how users log in to ResourceSpace.

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Checksums

Checksums are a sequence of numbers and letters that are produced by running a file through an algorithm that uses a cryptographic hash to create a unique identifier. Even the slightest change in the original file will produce a different checksum, making them useful for ensuring file integrity and preventing resource duplication.

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Exporting data

ResourceSpace allows users to export data and configuration files for testing purposes. This feature requires offline jobs to be configured and the config option $system_download_config to be enabled. Users can navigate to Admin > System > Export data to choose the options for the exported data.

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ResourceSpace Plugins

Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.

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How to restore your ResourceSpace installation

This article provides guidance on how to restore a ResourceSpace installation to a replacement server in the event of server failure or migration. The steps described in the article restore the existing ResourceSpace configuration, but do not cover custom ResourceSpace code, external directories used by ResourceSpace, DNS changes, or web or proxy server configuration.

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Database schema

Database schema for ResourceSpace.

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Downloading multiple resources

Users can download multiple resources in one go by adding the resources to a collection or selecting a number of resources from the search results page and clicking on 'Download' from the 'Actions' dropdown box.

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Anonymous access

ResourceSpace has introduced anonymous access, which allows non-registered users to access the system without requiring a login. The feature is useful for those who frequently work with third-party agencies and do not want to create new user accounts, or for those who want to make selected resources available to the public.

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 6. Dash tiles

Collections can be published as dash tiles. The dash is an area on the home page to which users can add their own custom tiles.

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 5. Working with collections

There are various actions that can be performed that will affect the items in the collection, available from an actions menu on the collection bar.

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 4. Sharing and collections

Sharing single resources is very straightforward. We can send the resource to other users of the system, but we can also enter e-mail addresses and share with people that are not users of the system. They receive a special link that allows them to access only the resource you've shared with them.

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 3. File sizes and formats

When we click on a resource we are shown all the available metadata for that resource, and also a list of available versions.

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Configuring Expiry date field

The article explains how to configure an expiry date field in a system to help users know when a particular resource has expired and should no longer be used. The expiry date field type can be set by selecting "Expiry date" in the field type option.

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 1. Finding your way around

An overview of the ResourceSpace user interface.

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 Auto assign

The autoassign_mrequests plugin enables managed resource requests to be automatically assigned to a specific user for approval, based on a metadata field value mapping. The user to which the request is assigned must be in a user group able to access the admin area and with the permissions to manage requests and to be assigned resource requests.

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MuseumPlus

MuseumPlus is a web-based museum management system that provides real-time museum management and fully documents any type of collection and all related workflow. The system can be integrated with ResourceSpace, a digital asset management system, through its API.

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General installation requirements

ResourceSpace requires a MySQL compliant database, a web server, and PHP to operate on the LAMP stack. The supported versions of PHP are 7.4, 8.0, and 8.1, and the following PHP extensions are required: php-mysqli, php-curl, php-dom, php-gd, php-intl, php-mbstring, php-xml, php-zip, php-ldap, php-imap, php-json, php-apcu, and php-cli.

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upload_multipart

The "upload_multipart" function allows users to upload files using HTTP multipart to an existing resource. This function is available from version 10.2+ of the software. The function requires several variables to be provided, including the ID of the resource, a boolean value to indicate whether to process embedded metadata, a boolean value to indicate whether to re-process the existing file, and the file to be uploaded.

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How do I change my font/colours/logo?

The article provides instructions on how to change the font, colors, and logo in a system. To change the system font, the user needs to navigate to the Admin > System > Configuration section and select a preset font from the Font dropdown or upload a custom font file.

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How do I change the welcome message?

The article discusses how to change the welcome message on a website or application. It explains that the welcome message is the first thing users see when they visit a website or open an app, and it sets the tone for their experience.

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Navigating Consent and Digital Asset Management

Consent is not just limited to personal contact information or medical records; it also applies to artwork, photos, and videos where a person is identifiable. Digital asset managers need to have robust consent policies and procedures in place to comply with regulations and protect the privacy of individuals.

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The Complete Guide to Metadata

Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.

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How do I check for duplicates?

The article discusses how to check for duplicates in ResourceSpace, a digital asset management system. It explains that ResourceSpace uses checksums, which are unique "fingerprint" ID sequences, to identify duplicates.

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How do I add a new user?

The article explains how to add a new user to a system. Admins with the necessary permissions can manually create new user accounts by accessing the Admin section and selecting the Users tab. From there, they can choose the option to create a new user.

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A Comprehensive Guide to Digital Curation: Tools and Techniques

Explore the world of digital curation. Learn about the concepts, tools, and techniques used to curate and preserve historical and culturally significant assets.

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Configuring the download filename format

ResourceSpace version 10.3 introduces a new system-wide configuration that allows administrators to format the final download filename. This configuration applies to resources and their alternatives, including preview sizes.

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save_collection

The "save_collection" API binding allows users to save collection data. The API requires a POST request to avoid URL limits being reached. The API requires two variables: "$ref" and "$coldata". "$ref" is the ID of the collection, and "$coldata" is the JSON encoded collection data.

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Full text searching

ResourceSpace has changed the way it handles long text stored in metadata fields. From version 10.1, keywords (tags) will only be processed for the first 500 characters of any text. To search the full text, there is a new option on the advanced search page that will utilise native database full-text indexing.

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Upgrading PHP versions

ResourceSpace has updated its PHP requirement to version 7.4 for its version 10.0 to maintain compatibility with the third-party file uploader library (Uppy) and to maintain security. The company has warned that PHP 7.

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 The Digital Asset Management Buyer's Guide

In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.

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User actions

User actions are now enabled for all users by default, unless disabled by a system administrator. Actions alert users to resources or activities that require their attention, and the actions visible to a user will vary depending on system configuration and user permissions.

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set_node

The article provides information on the set_node function, which is used to create a new node in ResourceSpace. The function requires the ID of the node to be updated, the ID of the related metadata field, and the name of the node.

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User preferences

The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.

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 Image tools

The Image Tools plugin enables users to edit images by rotating, cropping or scaling them. The plugin also allows users to modify the home slideshow image using resources that have previously been uploaded to ResourceSpace.

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Geographic search

The geographic search function allows users to search for resources that have embedded location data. To use the function, users can drag the map and zoom to an area of interest or search for a location using the search button.

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 Reports

ResourceSpace offers a reporting section that allows users to access information about downloads, uploads, and views. The reporting section provides a detailed table structure that can be downloaded as a CSV file for spreadsheet software or viewed directly in the browser.

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 Image banks

The Image Banks plugin allows users to search external image banks for photos without having to navigate manually to the external system. Users can run searches in the external image bank using the simple search box and the dropdown selector called "Search external image banks".

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 Search filters

Each user group can have a 'search filter' set (via the user group options in System Setup), which allows for resource visibility restrictions.

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 Advanced user group options

The article explains the advanced user group options available in ResourceSpace. These options are hidden by default to make the user group page easier to use, but they can be accessed by clicking on the "Advanced options" header above the save button.

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Edit & upload tabs

This article provides guidance on how to set up and manage tabs in ResourceSpace, a digital asset management system. Tabs can be used to group related metadata fields together, making it easier for users to navigate and edit metadata.

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Indexing metadata

ResourceSpace has announced that from version 10.1, indexing of text fields will be limited to the first 500 characters of text. This change is being made to enable ResourceSpace to quickly search resource metadata, rather than the full file contents.

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 Advanced metadata field configuration

This page covers the advanced options for metadata field configuration including display templates, smart featured collections, display conditions, autocomplete options and additional settings for ExifTool and IPTC metadata.

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Creating a resource type

This article provides instructions on how to create a new resource type in MODX. To create a new resource type, users need to browse to "Admin > System > Resource types", enter the name of the new resource type, click "Create", fill in the rest of the form as required, and click "Save".

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Batch replace

ResourceSpace has a batch replace functionality that allows users to update multiple resources at once. This feature is useful for replacing original files and regenerating previews of any number of resources.

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Collection and resource promotion

The article discusses ways to promote resources and collections using ResourceSpace. The homepage slideshow is a great way to showcase new and useful content, and careful management of it will keep the system looking fresh and encourage users to check regularly for new content.

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Useful user permissions

The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.

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Edit filters

Edit filters are used to determine if users in a group can edit resources based on the metadata in the resource. The existing 'e0' (or e1, e2 etc.) permissions must be used first to open up edit access.

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Admin overview

Accessible from the top navigation bar, the Admin menu provides a whole range of tools to help manage ResourceSpace and its contents.

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 Creating dash tiles

Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.

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 Collection options

There is a list of options available to you from the collection actions dropdown menu. This menu is present in the collection bar and from the "Manage My Collections" page, as well as on the search page when viewing resources in a collection.

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 Creating collections

The article explains how to create collections in ResourceSpace, a digital asset management system. Collections can be created in three ways: when uploading resources, from the collection bar, or from the "manage my collections" section.

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 Uploading

Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be.

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Collections, public collections and featured collections

ResourceSpace allows resources to be tagged with various metadata, eliminating the need for a traditional hierarchical folder structure. This means that a resource can exist in multiple collections and can be found through metadata searches.

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Knowledge Base structure

Article to explain how the ResourceSpace Knowledge Base is structured to assist with finding content specific for the reader

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User guides

Introduction to the user guides section of the ResourceSpace Knowledge Base

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How do I change the background image?

The article explains how to set background images on a website using the ResourceSpace platform. Users with the necessary permissions can set one or multiple background images as a slideshow by accessing the Admin section and navigating to System > Slideshow.

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Installing on Ubuntu Linux

The article provides a step-by-step guide to install ResourceSpace on Ubuntu Linux. The installation process involves installing programs and dependencies, configuring PHP, creating a database, checking out ResourceSpace, finishing installation via a web browser, setting up the cron job for relevance matching and periodic emails, setting the file and folder permissions, and setting up Apache correctly.

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Resources not showing for a given user group

The article discusses the possible reasons why a resource may not be visible to some users, while it is visible to others. The reasons could be related to permissions, such as whether the user has access to the workflow state the resource is in or whether the user can see the resource type.

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Further videos

The article provides a list of videos that cover various topics related to using the ResourceSpace digital asset management system. The videos cover topics such as creating users, customizing the homepage slideshow, search filters, sharing resources, and more.

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Geolocation

This article provides instructions on how to add location data to a resource on a website. Users can add a location to a resource by clicking on the 'Add location' button on the resource view page and setting the marker for the location on the map that appears.

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Falcon link

The Falcon Link plugin allows users to publish resources as templates in Falcon.io. However, users must have an account with Falcon.io to use this plugin. The plugin creates a share link with no expiration date instead of copying the file itself when a resource is published to Falcon.

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Installing on Windows Server

The article provides a step-by-step guide to installing ResourceSpace on Windows Server. The instructions include setting up the IIS Web Server role, installing Web Platform Installer to help with PHP and MySQL install, configuring php.

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 CSV user import

The CSV user import plugin allows administrators to create user accounts in bulk based on information stored in a CSV file. The CSV file must be encoded in UTF-8 format and without BOM, and should have text cells quoted in case they contain commas or other special characters.

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Configuring for multi-client use

The article provides a method for setting up ResourceSpace as an environment where multiple users can use the system, but their resources remain private from each other. The method involves creating a new global field called 'client' that can be attached to all types of resources.

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Installing on macOS

The article provides a step-by-step guide to install ResourceSpace on macOS. The installation process involves installing Homebrew, programs, and dependencies, PHP extensions using pecl, enabling PHP in Apache, configuring PHP, creating a database, checking out ResourceSpace, and finishing the installation via a web browser.

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Installing on SuSE

The article provides a guide for installing ResourceSpace on SuSE. It directs users to a guide for setting up a LAMP stack with a virtual host for ResourceSpace. The article then lists the packages required for installation and provides a command for installing them.

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Installing on CentOS Linux

The article provides a guide for installing ResourceSpace on CentOS Linux. The installation process involves updating the system, installing MySQL Community Repo, and then installing mysql-server. Other packages that need to be installed include httpd, php, php-dev, php-gd, php-mysql, php-mbstring, subversion, vim, nano, ghostscript, ImageMagick, poppler, antiword, ExifTool, and FFmpeg.

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Derestrict filters

The article discusses the use of derestrict filters in ResourceSpace, which allows users to access resources that would normally be restricted to them. This feature is useful when some users need to access only a few resources within the system while being completely restricted from all others.

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API

ResourceSpace implements a RESTful API that returns JSON. All requests must be signed using a shared private key specific to each user. This can be performed via GET or POST.

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KE EMu database integration

KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.

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 CSV upload

The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.

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Writing your own plugins

A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.

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Table: resource

The article provides a table of the resource, which is the central record within ResourceSpace mapping to a single asset/file. The table includes various columns such as ref, title, resource_type, has_image, is_transcoding, hit_count, new_hit_count, creation_date, rating, user_rating, user_rating_count, user_rating_total, country, file_extension, preview_extension, image_red, image_green, image_blue, thumb_width, thumb_height, archive, access, colour_key, created_by, file_path, file_modified, file_checksum, request_count, expiry_notification_sent, preview_tweaks, geo_lat, geo_long, mapzoom, disk_usage, disk_usage_last_updated, file_size, preview_attempts, modified, last_verified, integrity_fail, and lock_user.

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Table: resource_alt_files

The article provides information about the "resource_alt_files" table in ResourceSpace, which is used to store alternative files for a resource. The table contains columns such as "ref" (an auto-incrementing index), "resource" (a reference to the main resource), "name" (the name of the alternative file), "description" (a description of the alternative file), "file_name" (the name of the file), "file_extension" (the file extension), "file_size" (the size of the file), "creation_date" (the date the file was created), "unoconv" (a flag indicating whether the file has been processed by ResourceSpace's unoconv extension), "alt_type" (the type of alternative file), and "page_count" (the total number of pages in a multi-page document).

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Table: resource_dimensions

The article provides information about the "resource_dimensions" table, which is a part of the ResourceSpace database schema. This table contains additional metrics for a resource, including width, height, file size, resolution, unit information, and total page count for multi-page previews.

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 Manage (system) tabs

The article provides guidance on managing system tabs in version 10+ of the system. Tabs can be used by metadata fields and resource types, and to manage them, users should go to Admin > System > Tabs.

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do_report()

Developer reference for function do_report()

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