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General installation requirements
ResourceSpace requires a MySQL compliant database, a web server, and PHP to operate on the LAMP stack. The supported versions of PHP are 7.4, 8.0, and 8.1, and the following PHP extensions are required: php-mysqli, php-curl, php-dom, php-gd, php-intl, php-mbstring, php-xml, php-zip, php-ldap, php-imap, php-json, php-apcu, and php-cli.
Image banks
The Image Banks plugin allows users to search external image banks for photos without having to navigate manually to the external system. Users can run searches in the external image bank using the simple search box and the dropdown selector called "Search external image banks".
Upgrading
The article provides instructions for upgrading ResourceSpace, a digital asset management system, using Subversion (SVN). Before upgrading, users should ensure that their system meets the general installation requirements.
Security settings
ResourceSpace allows users to customise the security settings of their accounts. The length, complexity and frequency of password expiry can be configured, as can a failed login protocol, which determines when a ban is placed on a user account or IP address.
The Complete Guide to Developing Your Brand Guidelines
Your brand characterises your business. Without it, your products and services become indistinguishable from those offered by competitors.
Feedback
The Feedback plugin adds a user feedback function to the header for all users. Once enabled, users will be prompted to answer a configurable feedback form, and responses to these forms are stored in a CSV file inside the feedback plugin folder on the server.
Wordpress_SSO
The Wordpress_SSO plugin enables users to log in to ResourceSpace using Wordpress single sign-on (SSO) Identity Provider (IdP). However, the plugin should only be enabled and configured by system administrators as it affects how users log in to ResourceSpace.
Injection
Injection attacks are a type of attack vector that occur when an attacker can send hostile data to an interpreter as part of a command or query, which alters the execution of that program. The most common injection flaws are cross-site scripting (XSS), SQL injections (SQLi), command injections which can lead to remote code execution (RCE) vulnerabilities, and LDAP injections.
ResourceSpace Plugins
Explore the range of plugins that are available to expand ResourceSpace's base functionality, including integrations with third party software and systems.
Usage history
ResourceSpace, the open source digital asset management software, is logging every time a user downloads a resource from the system, even one of its available sizes. By default, this is not shown on the view page of a resource, but there are configuration options which can change this behaviour.
How to restore your ResourceSpace installation
This article provides guidance on how to restore a ResourceSpace installation to a replacement server in the event of server failure or migration. The steps described in the article restore the existing ResourceSpace configuration, but do not cover custom ResourceSpace code, external directories used by ResourceSpace, DNS changes, or web or proxy server configuration.
Resource locking
Resource locking is a feature that allows users with edit access to lock resources to prevent other users from editing them and causing metadata conflicts. Once a resource is locked, metadata cannot be changed, and alternative files cannot be managed.
Edit access for contributors
ResourceSpace administrators can configure the system to grant contributors edit access to the resources they have uploaded. To enable this, the configuration option $edit_access_for_contributor should be set to true.
Image tools
The Image Tools plugin enables users to edit images by rotating, cropping or scaling them. The plugin also allows users to modify the home slideshow image using resources that have previously been uploaded to ResourceSpace.
User preferences
The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.
Ordering featured collections
Users of version 9.8 of Montala's CMS can now order featured collections by drag and drop. The feature allows users to reorder collections at one level at a time. If no order has been defined, categories are displayed first, followed by collections sorted by name.
The Digital Asset Management Buyer's Guide
In this guide we look at what DAM software actually is, the problems it solves and some questions to ask a vendor before making a buying decision.
Integrating ResourceSpace with RightMarket
Create branded marketing materials, including posters, social graphics or point of sale materials, with ResourceSpace's RightMarket integration.
OpenAI GPT
OpenAI's GPT language model has been integrated into ResourceSpace, a digital asset management system, to automate metadata processing tasks. The plugin allows users to use GPT to populate metadata fields based on data stored in another field.
Do you need a Digital Asset Management system? Find out here.
A Digital Asset Management (DAM) system can help organizations overcome various challenges related to managing digital assets. These challenges may include difficulties in finding specific files, using outdated assets, licensing and copyright issues, and sharing large files with external contacts.
upload_multipart
The "upload_multipart" function allows users to upload files using HTTP multipart to an existing resource. This function is available from version 10.2+ of the software. The function requires several variables to be provided, including the ID of the resource, a boolean value to indicate whether to process embedded metadata, a boolean value to indicate whether to re-process the existing file, and the file to be uploaded.
A Comprehensive Guide to Digital Curation: Tools and Techniques
Explore the world of digital curation. Learn about the concepts, tools, and techniques used to curate and preserve historical and culturally significant assets.
Navigating Consent and Digital Asset Management
Consent is not just limited to personal contact information or medical records; it also applies to artwork, photos, and videos where a person is identifiable. Digital asset managers need to have robust consent policies and procedures in place to comply with regulations and protect the privacy of individuals.
How do I change the welcome message?
The article discusses how to change the welcome message on a website or application. It explains that the welcome message is the first thing users see when they visit a website or open an app, and it sets the tone for their experience.
Creating user groups
This article provides information on how to create user groups in ResourceSpace. The default user groups in ResourceSpace are Administrators, Archivist, General users, Restricted user, and Super Admin.
Special search terms
Special search terms help users to find content in a much more specific and controlled manner, either through giving them extra tools or using a prebuilt search.
Searching in ResourceSpace
The ResourceSpace search feature is a powerful tool that allows users to quickly find the resources they need. Users can start with a broad search and then refine the results to find the most relevant content.
Simple search
The article discusses the simple search panel in ResourceSpace, a system that allows for easy searching within the platform. The basic panel includes a general search box for quick text searching across all indexed fields, as well as options to search by resource type and date.
Pending review and submission
ResourceSpace allows users to upload assets to the library with restricted permissions. Members of the General Users group first upload their assets in the 'Pending Submission' state, where they can check and verify the necessary metadata.
Uploading
Uploading files into ResourceSpace is a very simple process, however it is at this stage that you will be adding the metadata that ensures your resources can found and used effectively. It is key that you put as much relevant metadata into the resource fields as possible now to make your contributions as valuable as they can be.
The Complete Guide to Metadata
Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.
Upgrading PHP versions
ResourceSpace has updated its PHP requirement to version 7.4 for its version 10.0 to maintain compatibility with the third-party file uploader library (Uppy) and to maintain security. The company has warned that PHP 7.
Simple SAML
This plugin allows users to log on to ResourceSpace using a SAML compliant single sign-on (SSO) Identity Provider (IdP)
Simple LDAP
The Simple LDAP plugin enables consistent sign-on (CSO) for ResourceSpace users, allowing them to log in using the same credentials they use to log in to their organisation's network. The plugin has been tested with Microsoft Active Directory and Oracle Directory servers.
Writing your own plugins
A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.
KE EMu database integration
KE EMu is a multi-user and object-oriented database management system that uses a Texpress database engine. The Texpress kernel has features that allow for easy creation and use of applications, accessed via a range of applications.
Configuring for multi-client use
The article provides a method for setting up ResourceSpace as an environment where multiple users can use the system, but their resources remain private from each other. The method involves creating a new global field called 'client' that can be attached to all types of resources.
Watermarks
ResourceSpace allows users to enable watermarks on preview images generated for each resource. To enable watermark preview generation, users need to add the following to their config.php: $watermark = "gfx/watermark.
User opt-in consent
The article discusses the configuration option for user opt-in consent, which is enabled by default in certain data protection regulations such as the General Data Protection Regulation (GDPR). The configuration option requires users to give consent for their personal data to be processed before they can submit an account request.
Action dates
The 'action_dates' plugin will automatically perform certain actions based on resource metadata, for example, archiving a resource when an expiry date is reached.
CSV user import
The CSV user import plugin allows administrators to create user accounts in bulk based on information stored in a CSV file. The CSV file must be encoded in UTF-8 format and without BOM, and should have text cells quoted in case they contain commas or other special characters.
Basic metadata field configuration
This article provides an overview of the basic options for metadata field configuration in ResourceSpace. The article covers the following options: Enabled, Required, Index, Display full width on view page, Display field, Enable advanced search, Enable simple search, May contain personal data, Hide when uploading, and Hide when restricted.
IIIF
IIIF is an API specification that aims to improve interoperability between digital image repositories. ResourceSpace provides basic support for the IIIF presentation API, which was originally created to link with the TMS plugin to enable publishing of resources related to a specified TMS object as a IIIF manifest.
Resources not showing for a given user group
The article discusses the possible reasons why a resource may not be visible to some users, while it is visible to others. The reasons could be related to permissions, such as whether the user has access to the workflow state the resource is in or whether the user can see the resource type.
Table: usergroup
The article provides a table called "usergroup" that defines user groups. The table contains several columns, including "ref," which is an auto-incrementing index, "name," which is the name of the user group, and "permissions," which is a list of permissions that the user group has.
send_integrity_failure_notices()
Description Send notifications about file integrity failures Parameters Column Type Default Description $failures: array get_sysvar'last_integrity_check_notify' '1970-01-01'; $failures array Array of resources that have failed integrity check Return void * Location include/message_functions.
render_featured_collections()
Developer reference for function render_featured_collections()
render_featured_collection()
Developer reference for function render_featured_collection()
Frequently Asked Questions (FAQs)
The most frequently asked questions about ResourceSpace, the free and open source Digital Asset Management system.
get_usergroups()
Developer reference for function get_usergroups()
highlightkeywords()
Developer reference for function highlightkeywords()
display_field_data()
Developer reference for function display_field_data()
process_template()
Developer reference for function process_template()
generate_pdf()
Developer reference for function generate_pdf()
migrate_resource_type_field_check()
Developer reference for function migrate_resource_type_field_check()
setLanguage()
Developer reference for function setLanguage()
sha256()
Developer reference for function sha256()
get_debug_log_dir()
Developer reference for function get_debug_log_dir()
send_statistics()
Developer reference for function send_statistics()
getAnnotations()
Developer reference for function getAnnotations()
OpenCV (facial recognition)
OpenCV is a library used by ResourceSpace for facial recognition capability. The article provides instructions on how to install OpenCV on Ubuntu and how to check the Python and OpenCV versions. The facial recognition feature in ResourceSpace can be configured by setting the path to Python, the field used to store the name of the person suggested/detected, the location for the face recognizer model state(s) and data, and enabling facial recognition.