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 Smart featured collections

Smart featured collections are an automated way of collating resources with a common theme.

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Smart collections

Smart collections are a new feature that can be enabled in a system by using the config option $allow_smart_collections. Once enabled, a new option will appear in the Actions drop-down menu on the Search page, allowing users to save a search as a smart collection.

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get_smart_themes_nodes()

Developer reference for function get_smart_themes_nodes()

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update_smart_collection()

Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 7957 tokens. Please reduce the length of the messages.

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save_themename()

Developer reference for function save_themename()

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remove_groups_smart_from_userlist()

Developer reference for function remove_groups_smart_from_userlist()

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resolve_userlist_groups_smart()

Developer reference for function resolve_userlist_groups_smart()

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getThemePathPerms()

Developer reference for function getThemePathPerms()

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get_themes_by_resource()

Developer reference for function get_themes_by_resource()

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GetThemesFromRequest()

Developer reference for function GetThemesFromRequest()

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collection_set_themes()

Developer reference for function collection_set_themes()

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get_theme_image()

Developer reference for function get_theme_image()

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add_smart_collection()

Developer reference for function add_smart_collection()

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get_smart_theme_headers()

Developer reference for function get_smart_theme_headers()

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get_themes()

Developer reference for function get_themes()

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themes_comparator()

Developer reference for function themes_comparator()

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get_theme_headers()

Developer reference for function get_theme_headers()

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get_max_theme_levels()

Developer reference for function get_max_theme_levels()

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The Complete Guide to Developing Your Brand Guidelines

Your brand characterises your business. Without it, your products and services become indistinguishable from those offered by competitors.

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search_public_collections

This article provides information on how to search for public and featured collections using the provided variables. The $search variable is used to input search terms, and leaving it blank will return all collections.

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 StaticSync - keep your files in situ

StaticSync is a tool that allows users to keep their files in situ, meaning that they can remain in their existing folder structure. It is not intended to be used as a way to store resources externally to increase storage capability.

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 CSV upload

The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.

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Resource types

Resource types are a key way to organise metadata in ResourceSpace, allowing users to record different metadata for different types of assets. Resource types can be created as needed, and separating resources into types allows users to apply certain media-specific fields only where they will be useful, saving time and effort.

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Writing your own plugins

A plugin in ResourceSpace is a collection of PHP code, language files, graphics, CSS files and other related files that are structured to conform to the ResourceSpace plugin architecture. For deployment, the files that constitute a plugin are packaged together into a self-contained file called a ResourceSpace Plugin (.

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 Advanced user group options

The article explains the advanced user group options available in ResourceSpace. These options are hidden by default to make the user group page easier to use, but they can be accessed by clicking on the "Advanced options" header above the save button.

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Edit & upload tabs

This article provides guidance on how to set up and manage tabs in ResourceSpace, a digital asset management system. Tabs can be used to group related metadata fields together, making it easier for users to navigate and edit metadata.

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Further videos

The article provides a list of videos that cover various topics related to using the ResourceSpace digital asset management system. The videos cover topics such as creating users, customizing the homepage slideshow, search filters, sharing resources, and more.

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Query caching

Query caching is a technique that can be used to cache the results of selected queries to disk. This is useful where the same query is likely to be called a large number of times, for example, queries that are common across several pages and the same for large groups of users.

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User preferences

The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.

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Mobile responsive mode

ResourceSpace, the open source digital asset management software, is now available on mobile devices. The software's interface automatically adjusts to account for the smaller screen, but the functionality remains the same.

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User actions

User actions are now enabled for all users by default, unless disabled by a system administrator. Actions alert users to resources or activities that require their attention, and the actions visible to a user will vary depending on system configuration and user permissions.

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Managing resource requests notifications

Resource requests notifications in ResourceSpace v10+ can now be managed using a metadata field value. The metadata field is designated to hold information that the system can use to determine the user group responsible for a resource.

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get_resource_type_fields

The "get_resource_type_fields" function allows users to retrieve metadata field information for all matching fields. This function is available from version 10.3+ and requires permission "a". Users can filter the results by resource type, fuzzy searching, and field type.

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A Comprehensive Guide to Digital Curation: Tools and Techniques

Explore the world of digital curation. Learn about the concepts, tools, and techniques used to curate and preserve historical and culturally significant assets.

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The Complete Guide to Metadata

Metadata is data that provides information about other data, without describing the content of that data. It is crucial for digital assets and is used to categorize and describe various types of files, such as documents, videos, and audio files.

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Alternative files

Alternative files are a feature in ResourceSpace that allows users to store multiple versions of a resource together with a single set of metadata. This is useful when there are different variations of a resource that need to be easily accessible from a single point.

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Featured & public collections

Featured Collections are a way to showcase the best and most in-demand content. They can contain a select number of resources and encourage users to browse content by directing them to relevant tags or ideas.

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Collections, public collections and featured collections

ResourceSpace allows resources to be tagged with various metadata, eliminating the need for a traditional hierarchical folder structure. This means that a resource can exist in multiple collections and can be found through metadata searches.

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Knowledge Base structure

Article to explain how the ResourceSpace Knowledge Base is structured to assist with finding content specific for the reader

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 Ordering featured collections

Users of version 9.8 of Montala's CMS can now order featured collections by drag and drop. The feature allows users to reorder collections at one level at a time. If no order has been defined, categories are displayed first, followed by collections sorted by name.

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 Advanced metadata field configuration

This page covers the advanced options for metadata field configuration including display templates, smart featured collections, display conditions, autocomplete options and additional settings for ExifTool and IPTC metadata.

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Creating featured collections

This article explains how to create a featured collection in ResourceSpace, which is a collection of resources that is highlighted on the platform's homepage. The process is similar to creating a public collection, but with an additional step to turn it into a featured collection.

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Searching in ResourceSpace

The ResourceSpace search feature is a powerful tool that allows users to quickly find the resources they need. Users can start with a broad search and then refine the results to find the most relevant content.

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Collection and resource promotion

The article discusses ways to promote resources and collections using ResourceSpace. The homepage slideshow is a great way to showcase new and useful content, and careful management of it will keep the system looking fresh and encourage users to check regularly for new content.

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Deleting resources

The article provides instructions on how to delete resources in ResourceSpace, a digital asset management system. There are two methods described: deleting resources individually and batch deleting resources.

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 Related resources

The article explains how resources can be related to each other in order to group similar or mutually relevant resources. There are three ways to relate resources: relating all resources in a collection, manually relating resources by editing each resource individually, and relating resources on upload.

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 Collection options

There is a list of options available to you from the collection actions dropdown menu. This menu is present in the collection bar and from the "Manage My Collections" page, as well as on the search page when viewing resources in a collection.

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 Creating dash tiles

Dash tiles are a great way of creating shortcuts to your favourite things in ResourceSpace.

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 Reports

ResourceSpace offers a reporting section that allows users to access information about downloads, uploads, and views. The reporting section provides a detailed table structure that can be downloaded as a CSV file for spreadsheet software or viewed directly in the browser.

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Useful user permissions

The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.

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User resource requests

ResourceSpace allows users to request access to restricted resources. The request mode setting on the user group determines what happens with the request. If the request mode is set to email only, an email is sent to the administration notification address containing the request details.

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Table: resource_type_field

Array ( [error] => Array ( [message] => This model's maximum context length is 4097 tokens. However, your messages resulted in 10794 tokens. Please reduce the length of the messages.

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Table: collection

This article provides a table that outlines the structure of a collection in ResourceSpace, which is a group of resources. The table includes columns such as ref, name, user, created, public, theme, theme2, theme3, allow_changes, cant_delete, keywords, savedsearch, home_page_publish, home_page_text, home_page_image, session_id, description, type, parent, thumbnail_selection_method, bg_img_resource_ref, and order_by.

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Table: collection_resource

The article provides a table called "collection_resource" that defines the contents of a collection. The table consists of 11 columns, including "collection," "resource," "date_added," "comment," "rating," "use_as_theme_thumbnail" and "sortorder.

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Frequently Asked Questions (FAQs)

The most frequently asked questions about ResourceSpace, the free and open source Digital Asset Management system.

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search_special()

Developer reference for function search_special()

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get_search_default_restypes()

Developer reference for function get_search_default_restypes()

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get_featured_collection_resources()

Developer reference for function get_featured_collection_resources()

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process_posted_featured_collection_categories()

Developer reference for function process_posted_featured_collection_categories()

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render_featured_collection_category_selector()

Developer reference for function render_featured_collection_category_selector()

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render_featured_collections()

Developer reference for function render_featured_collections()

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render_featured_collection()

Developer reference for function render_featured_collection()

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render_featured_collections_category_permissions()

Developer reference for function render_featured_collections_category_permissions()

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order_featured_collections()

Developer reference for function order_featured_collections()

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search_filter()

Developer reference for function search_filter()

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remove_resource_from_collection()

Developer reference for function remove_resource_from_collection()

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add_resource_to_collection()

Developer reference for function add_resource_to_collection()

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get_collection()

Developer reference for function get_collection()

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 Manage (system) tabs

The article provides guidance on managing system tabs in version 10+ of the system. Tabs can be used by metadata fields and resource types, and to manage them, users should go to Admin > System > Tabs.

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get_user_collections()

Developer reference for function get_user_collections()

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get_resource_type_field_columns()

Parameters This function accepts no parameters. Location include/config_functions.php lines 1775 to 1827 Definition   function  get_resource_type_field_columns ()     {     global  $lang ;      $resource_type_field_column_definitions  =  execution_lockout_remove_resource_type_field_props ([          'active'                    => [ $lang [ 'property-field_active' ], '' , 1 , 1 ],          'global'                    => [ $lang [ 'property-resource_type' ], '' , 1 , 0 ],          'title'                     => [ $lang [ 'property-title' ], '' , 0 , 1 ],          'type'                      => [ $lang [ 'property-field_type' ], '' , 0 , 1 ],          'linked_data_field'         => [ $lang [ 'property-field_raw_edtf' ], '' , 0 , 1 ],          'name'                      => [ $lang [ 'property-shorthand_name' ], $lang [ 'information-shorthand_name' ], 0 , 1 ],          'required'                  => [ $lang [ 'property-required' ], '' , 1 , 1 ],          'order_by'                  => [ $lang [ 'property-order_by' ], '' , 0 , 0 ],          'keywords_index'            => [ $lang [ 'property-index_this_field' ], $lang [ "information_index_warning" ] .

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Custom fields ("user" defined)

ResourceSpace, a digital asset management system, allows users to configure custom fields. These fields can be used to add additional metadata to assets, such as images or documents, and can be used to filter and search for specific assets.

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i18n_get_collection_name()

Developer reference for function i18n_get_collection_name()

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search_public_collections()

Developer reference for function search_public_collections()

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do_collections_search()

Developer reference for function do_collections_search()

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index_collection()

Developer reference for function index_collection()

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save_collection()

Developer reference for function save_collection()

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email_collection()

Developer reference for function email_collection()

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add_saved_search_items()

Developer reference for function add_saved_search_items()

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save_collection_resource_comment()

Developer reference for function save_collection_resource_comment()

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compile_collection_actions()

Developer reference for function compile_collection_actions()

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checkTileConfig()

Developer reference for function checkTileConfig()

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collection_writeable()

Developer reference for function collection_writeable()

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set_login_cookies()

Developer reference for function set_login_cookies()

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render_search_field()

Developer reference for function render_search_field()

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render_actions()

Developer reference for function render_actions()

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renderBreadcrumbs()

Developer reference for function renderBreadcrumbs()

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renderCallToActionTile()

Developer reference for function renderCallToActionTile()

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render_browse_bar()

Developer reference for function render_browse_bar()

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email_resource()

Developer reference for function email_resource()

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get_resource_collections()

Developer reference for function get_resource_collections()

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compile_search_actions()

Developer reference for function compile_search_actions()

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