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All user permissions
ResourceSpace is a digital asset management system that allows users to control which resources other users can see and how they can interact with them. The system offers a range of permission options, including search, metadata fields, resource types, resource creation, featured collections, restrictive permissions, and administration.
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User preferences
The article provides instructions on how to access user preferences on a website. Users can click on the user profile icon at the top right of the screen and select "Preferences" to make changes to the functionality and interface available to them.
Where can I change my notifications settings?
The article provides instructions on how to change notification settings on a website. Users can access their notification preferences by clicking on the personal menu at the top right of the screen and selecting "Preferences.
I'm receiving too many notifications - help!
The article provides instructions on how to control and manage notifications in a system. It explains that notifications can be customized through the personal menu and preferences settings. Users can enable or disable options for receiving notifications via emails, in-system messages, and in-system actions.
Metadata
ResourceSpace Digital Asset Management System uses embedded and user inserted metadata to describe and track your resources
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ResourceSpace messages
ResourceSpace uses messages to ensure that notifications are prominently displayed so that important messages are not overlooked. A counter next to the user's profile will increase to indicate the activity as new messages are received.
StaticSync - keep your files in situ
StaticSync is a tool that allows users to keep their files in situ, meaning that they can remain in their existing folder structure. It is not intended to be used as a way to store resources externally to increase storage capability.
API
ResourceSpace implements a RESTful API that returns JSON. All requests must be signed using a shared private key specific to each user. This can be performed via GET or POST.
CSV upload
The CSV upload plugin for ResourceSpace allows users to edit existing resource metadata and create new resources by uploading a CSV file. The plugin is recommended for administrators and users with elevated permissions due to the risk of inserting incorrect data into ResourceSpace.
Resource types
Resource types are a key way to organise metadata in ResourceSpace, allowing users to record different metadata for different types of assets. Resource types can be created as needed, and separating resources into types allows users to apply certain media-specific fields only where they will be useful, saving time and effort.
Useful user permissions
The article provides an overview of user group permissions and how they affect user actions when accessing and interacting with resources. The permissions are divided into different categories, including searching/access, metadata fields, resource types, resource creation/management, collections, and administration.
Resource tools
The article discusses the various resource tools available in the resource downloads area of the resource view page. These tools allow users to download, view, and request resource files, as well as perform actions such as adding to a collection or sharing.
Table: preview_size
The article provides a table called "preview_size" that defines the preview sizes used for resource preview and thumbnail generation. The table has ten columns, including an auto-incrementing index, a short code, width and height in pixels, a boolean value to add padding to make the image the required size, a friendly name, a boolean value for system use to prevent deletion, and two boolean values to show a link to preview this size on the resource view page and allow users with restricted access to see this preview size.
Managing (JS) code dependencies
ResourceSpace has officially switched to managing its JavaScript dependencies using pnpm starting from version 11. To install pnpm, users are directed to follow the instructions provided on the pnpm website, ensuring compatibility with their setup.
render_resource_view_image()
Description Render image on view.php "access" - Resource access "edit_access" - Resource edit access Parameters Column Type Default Description $resource array Resource data $context array Array with following named elements Return void * Location include/render_functions.
override_rs_variables_by_eval()
The `override_rs_variables_by_eval()` function is a PHP code that runs on an array of variables, which is used for modifying `$GLOBALS`. The function takes two parameters: `$variables`, which is an array of variables to apply the override on, and `$code`, which is a signed string containing the PHP code to run.
log_search_event()
Description Log search events Parameters Column Type Default Description $search string Actual search string {@see do_search()} $resource_types array Resource types filter $archive_states array Archive states filter $result_count integer Search result count Return void This article was last updated 14th May 2026 17:05 Europe/London time based on the source file dated 10th March 2026 15:10 Europe/London time.
featured_collection_check_access_control()
Developer reference for function featured_collection_check_access_control()
update_field()
Developer reference for function update_field()
render_search_field()
Developer reference for function render_search_field()