ResourceSpace has empowered our staff to find and access the content they need independently while allowing us to keep centralised control of assets and metadata.
ResourceSpace is one of the most popular Digital Asset Management platforms for the charity and not-for-profit sector, with the likes of Oxfam, Tearfund and Friends of the Earth all using the system for over a decade.
There’s a wide range of reasons we’re trusted by this sector, including ease of use, exceptional customer service and customisation potential, but what can you achieve straight away? Let’s take a look at some of the things charities can achieve with ResourceSpace in the first month.
The Long-term Case Study Series: Friends of the Earth & ResourceSpace
The structural win: everything in one place
The immediate benefit of a DAM implementation is that your digital assets, previously saved across multiple locations that were difficult (or impossible) to manage, can all be found in one place.
To be successful, a DAM migration requires some strategic planning before you dive straight in, but once completed your team will start benefitting from having a single source of truth straight away.
Fortunately, migrating to ResourceSpace from a file storage solution or another DAM is simple. Our CSV import tool makes transferring files and metadata quick and easy, we offer automatic ingest via SFTP and our API can also be used to move files and metadata seamlessly from your current system to ResourceSpace. ResourceSpace also supports direct uploads from Box and OneDrive.
Once up and running, marketing and communication managers will no longer have to deal with ad hoc requests for the right asset, nor will they have to worry about the wrong images being used in new content.
What your team stops spending time on
Having this single source of truth for all of your digital assets immediately saves your team time previously spent searching for images and handling requests, and this compounds over time as users get more fluent with the system.
Wasted time and resource spent recreating assets that already existed, but that couldn’t be found, is also eliminated almost straight away.
Having everything in one easy to search place has helped us do our jobs better and achieve our ambition of reaching and improving the lives of everyone affected by cancer.
Not only is it faster to find digital assets, but it’s easier to find the important files and documents associated with those digital assets. This includes things like transcripts, subtitle files or similar images, as well as consent documentation, a huge benefit for marketing managers that want to ensure only approved assets are used in campaigns and public-facing collateral.
Consent and permissions: sorted from day one
Being able to find the relevant information isn’t the only way ResourceSpace supports consent compliance. It also makes it possible to link it to the assets they relate to. ResourceSpace will monitor the expiry dates of all consent records across the system, notify administrators a certain period of time before the date is reached, and, if consent doesn’t get extended, automatically archive those files, taking them out of general circulation, so they can never be used inadvertently.
This functionality has been a huge help to one of our long term customers, Friends of the Earth EWNI.
We recently spoke to Amy Grant, Head of Content and Creative for the charity, about this for our long-term case study series.
“The consent stuff has been really useful because we’ve been able to link specific imagery or suites of images with consent documentation.”
This was a gamechanger for Friends of the Earth, as they’d been finding that some of their local groups were relying on Google Images to find content, and using those assets on websites and in emails without securing the proper permissions first.
“We gave them access to the image bank and that’s been really well used so far,” says Amy.
“Creating a granular permissions set was something else we worked with our account manager on, and this meant the local teams could only access and download the assets they should have access to, rather than the entire image library.”
How the first month sets up long-term impact
Your organisation will see significant benefits in the first 30 days of using ResourceSpace following the completion of your onboarding, but that month also lays the groundwork for long-term success.
You’ll establish a clear metadata structure, define your permissions sets (on an individual and team level) and start to build buy-in and adoption at every level of the organisation. Ultimately, your DAM implementation will support all of the charity’s success metrics: mission impact, fundraising performance, operational efficiency, stakeholder engagement, visibility and reach, and compliance and accountability.
READ MORE: How Digital Asset Management supports key charity success metrics
At Oxfam, being able to tell the story of the work we do, is key to mobilizing people for change. We've struggled for some time to find a system which is able to cater to the specific requirements of our story assets - photos and videos with large sets of complex metadata - at an affordable cost. With ResourceSpace, and excellent support from Montala, we've found exactly what we need.
Tired of relying on fragmented and inefficient solutions for managing your digital asset workflow? Discover the benefits ResourceSpace can deliver in the first month, and beyond.
Book a call with one of our experts below and we’ll explore your specific requirements, before offering you a tailored demo of the solution and how it can help you solve your key challenges.
Talk to a ResourceSpace Specialist
A short consultation to understand your current setup,
challenges and objectives.
