ResourceSpace has changed the way the DEC uses content, making it much easier for us to quickly make assets available both internally and externally during our emergency appeals.
Why migrating to ResourceSpace from a DAM or file storage solution is simple
22nd March 2023
There are lots of reasons an organisation might consider migrating to a new Digital Asset Management system. They might be overpaying for an inflexible proprietary system or struggling to keep on top of a growing file management system, but in each case they’ve discovered that their existing solution isn’t suitable for their needs.
However, a common objection to making a change is that organisations simply don’t want to undertake a long and complicated migration process. It’s not always easy to move over to new software platforms, especially when it’s as integral to company operations as Digital Asset Management.
With ResourceSpace, whether you’re looking to migrate from a file storage solution or another DAM, the process can be painless.
Migrating from an existing DAM
Is your existing Digital Asset Management system not fit for purpose? If you’ve decided it’s time for a change, migrating from your existing DAM doesn’t have to be a difficult task.
CSV upload plugin
Our CSV upload plugin is a simple way of transferring resources from your existing DAM into ResourceSpace.
The plugin offers you three ways to manage your resources and metadata:
- Use a CSV to create records in ResourceSpace with metadata from your current system and then use the batch replace functionality to upload the associated files. They’ll fall into the correct record and the right resource will sync up with the right metadata.
- Upload resources using any method and then update the metadata using a CSV.
- Export resource metadata from search results or a collection (see CSV Export), edit the data in the CSV and re-upload it to update the resources.
You can find out more about the full process of using the CSV upload plugin to migrate from your existing DAM to ResourceSpace here.
Migrating from file storage solutions
Are you still using file storage solutions like Google Drive, OneDrive or Dropbox to manage your digital assets?
You’re not alone. After all, the basic versions of these solutions are free and easy to use, and most of your employees are probably familiar with them from previous roles or using them at home.
Unfortunately, these types of file storage systems are woefully inadequate when it comes to proper Digital Asset Management.
Fortunately, migrating to ResourceSpace from Google Drive, OneDrive or Dropbox couldn’t be easier.
Introducing our Uppy Companion Uploader
We’re delighted to introduce our Uppy Companion uploader to the latest version of ResourceSpace. The video below clearly explains how this makes transferring files from your file storage system into ResourceSpace easy.
Uppy Companion is brand new to ResourceSpace v10.1, and allows you to easily upload files from GDrive, OneDrive or Dropbox with just a few clicks.
This third-party open source server application can be linked to the Uppy uploader used by ResourceSpace, allowing users to select files directly from GDrive, OneDrive and Dropbox, as well as their local device, camera, social media or a specified link.
The hosted (cloud) version of ResourceSpace comes with the Uppy Companion ready to go, and you can launch your free DAM system within minutes here. From there, you can start importing your digital assets from your file storage solution immediately. This saves a huge amount of time compared with having to download all the assets you want to migrate and then manually reuploading them to the DAM.
If the time cost associated with leaving file storage behind was your biggest obstacle, consider it overcome.
The free version of ResourceSpace comes with no time limits, no reduced functionality and you can have as many users as you want, but if you’re not quite ready to jump in feet-first, why not book a 30-minute demo? One of our DAM experts will show all of the essential functionality, explain the value a dedicated Digital Asset Management system can offer, and reassure you that migrating from the likes of GDrive, OneDrive or Dropbox isn’t the mammoth project you think it is.
Click here to book your demo today.